Clinical Coordinator Jobs in Chicago, IL

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: RMC Medical Student Progs-RMC

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:30:00 AM - 4:30:00 PM)

Pay Range: $21.61 - $30.53 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

The Clinical Education Coordinator will coordinate academic activities related to education in the M3 and M4 years and other clinical education activities. The coordinator’s primary responsibilities are to ensure successful implementation, maintenance, continuous improvement, and evaluation of the educational program. In addition to providing administrative support, the coordinator is responsible for the management and execution of all elements of the program. The coordinator will exemplify the Rush mission, vision and values and act in accordance with Rush policies and procedures.

Required Job Qualifications:

• Bachelor’s degree and previous work experience.
• Proficiency in Microsoft Office Suite (Teams, Word, Access, PowerPoint and Excel), Share Point, Adobe Acrobat Professional.

Preferred Job Qualifications:

• Previous education coordinator experience.
• Previous experience using relevant learning management systems such as Oasis, Entrada or other similar software.
• Previous experience using collaboration software, particularly Zoom, WebEx and/or Teams.

Physical Demands:

• This is a hybrid position with a maximum of 2 days working at home per week. Schedule will be arranged with the team and will be based on individual and student needs.
• This position rarely requires occasional evenings and weekends.

Competencies:

• Flexibility to learn new technology systems and to identify areas for self-directed learning.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills and the ability to exhibit a professional, courteous manner when communicating with medical students, faculty and staff.
• Strong interpersonal and customer service skills and a positive attitude.
• Ability to prioritize appropriately and meet deadlines, and set goals.
• Ability to manage multiple complicated tasks and work with minimal supervision.
• Ability to perform as a team player, show enthusiasm and patience and act as a role model/resource for other department administrative support staff.

Responsibilities:

• Responsible for the coordination of the following courses in the M3 and M4 years and works with course directors and faculty to ensure that all course needs are met. This includes scheduling, room reservations, documentation, ordering and obtaining supplies and other needed tasks.

o M3 Rush Integrated Clinical Experience – a year-long longitudinal course, 11 sessions.

o M3 Clinical Resources and Skills for the Hospital (CRASH); a one-week orientation to the M3 year.

o M4 Transition to Residency Course – a year-long longitudinal course, 6 sessions.

o M4 Clinical Bridge Course, a 4-week required course in the M4 year.

• Coordinates the on-boarding process for RMC students rotating at network hospitals (ROPH and Stroger).
• Ensures that M3 clerkship syllabi are updated and uploaded to University Portal every term, as well as updated in the student-facing handbook.
• Coordinates the Residents as Teachers program. Responsible for tracking completion of on-line modules and in-person events. Responsible for maintaining data base and in creating yearly report. Communicates regularly with Assistant Dean of Clerkship Education and Associate Dean of Education to report progress and issues with program.
• Coordinates the faculty appointment process for adjunct faculty; provides instruction to faculty, tracks documents and submits to the appropriate University Faculty office.
• Proctors NBME subject exams in person or remotely as needed.
• Supports M3 and M4 Core Workgroups including scheduling, staffing, monitoring and documentation, creating, or obtaining information/data.
• Develop working skills with Learning Management System (OASIS, Entrada and Alchemer) to provide support to all members of the clinical team.
• Assist with Graduation Audits, Clerkship/Elective Lottery, MSPE development and Class Rank determination efforts as requested.
• Assist with special projects as requested.
• Promote a positive and productive environment, encouraging teamwork and communication and demonstrating a collaborative and innovative attitude toward the program. Provides coverage for team in case of unexpected absences.
• Independently problem solve when issues arise and seek assistance when unable or unsure how to solve a problem.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.