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Summary

The primary purpose of the Administrative Assistant can vary from location and department but will always provide location support through administrative and clerical duties.

Essential Duties and Responsibilities

• Provides administrative support to designated office locations and/or assigned departments and teams.
• Keeps, maintains, and orders inventory on company provided supplies and/or raw materials.
• Performs data entry to support business processes using company software systems with accuracy and attention to detail.
• Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not.
• Assists customers with product/material sales or related inquiries.
• Assists customers and corporate accounting with billing and invoice inquiries and processes payments as needed.
• Works closely with Human Resources, Safety, and Accounting Department to maintain a variety of compliance related functions.
• Other projects and responsibilities as deemed necessary for business.

Skills and Education

Required

• High School diploma or GED equivalent.
• 1-2 years of administrative experience.
• 1-2 years of customer service experience.
• Proficient in Microsoft Office Products.
• Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills.
• Ability to maintain confidentiality.

Preferred

• Experience in a construction, manufacturing, or production related industry.
• Knowledge and experience in inventory and billing systems.
• Notary Public Commission.

Job Requirements

• Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision.
• Ability to work closely with customers and outside vendors on a regular basis.
• Must be able to work overtime as needed.
• Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers.
• Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force.
• Ability to see, hear, talk, and perform tasks requiring manual dexterity.
• Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment.

Work Environment

Varying based on location and department, this position requires the majority of its responsibilities be performed in an asphalt emulsions manufacturing plant or construction office. Work conditions may involve limited exposure to chemicals, fumes, dust, odors, gases, and other substances used in a construction environment.

Russell Standard is an equal employment opportunity employer committed to high standards of business conduct and civil responsibility. The company does not discriminate in hiring, training, or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Russell Standard intends to provide a work environment that is pleasant, professional, and free from intimidation, hostility, or other offenses that might interfere with work performance.