Construction Project Administrator Jobs
Construction Project Administrator jobs are open across commercial construction, residential development, infrastructure, and specialty contracting, at every level from entry-level coordinator to senior administrator, with specializations in document control, subcontractor management, and RFI and submittal processing. See the openings below and apply to the ones that match your experience.
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About Spec-9
Spec-9 Commercial Flooring is a growing commercial flooring contractor based in the Minneapolis area. We specialize in commercial flooring projects, working with general contractors, developers, and property owners throughout Minnesota and the surrounding states.
We are a growing company that takes pride in doing things the right way. We believe in accountability, communication, teamwork, and delivering quality work. We are looking for someone who wants to be part of a growing organization and take ownership of their responsibilities.
Position Overview
Spec-9 is looking for an experienced, organized, and detail-oriented Construction Administrator to help manage the administrative functions of our commercial flooring projects.
This is an important position within our company. You will work closely with ownership, project management, general contractors, vendors, and subcontractors to ensure projects are properly organized, documented, billed, and closed out.
The ideal candidate has experience in commercial construction administration and understands the paperwork, billing, compliance, and coordination that go into successfully managing construction projects.
We are looking for someone who can work independently, stay ahead of deadlines, identify problems before they become issues, and take ownership of their work.
Key Responsibilities
Project Administration & Material Procurement
- Place material orders with manufacturers and distributors.
- Review order confirmations for accuracy, including quantities, pricing, colors, specifications, and delivery information.
- Organize, request, and track product submittals for general contractors.
- Help coordinate project documentation and maintain organized project files.
- Assist with closing projects in our internal order entry and project management systems.
Construction Billing & Financial Administration
- Assist with monthly G702/G703 construction billing applications.
- Help manage accounts payable and accounts receivable.
- Review and process vendor invoices.
- Assist with project financial tracking and documentation.
- Help prepare financial reports and supporting documentation for company banking relationships and CPA requests.
Compliance & Prevailing Wage
- Assist with prevailing wage reporting and documentation.
- Manage and track prevailing wage requirements using LCP tracker and/or WH-347 certified payroll forms.
- Assist with general contractor compliance requirements.
- Help ensure required project documentation is submitted accurately and on time.
Project Closeout
- Coordinate and organize project closeout documentation.
- Assist with collecting warranties, maintenance information, lien waivers, and other required closeout documents.
- Follow up with vendors, subcontractors, and general contractors to obtain outstanding paperwork.
- Help ensure projects are properly documented and closed out.
Additional Responsibilities
- Provide general administrative support to ownership and project management.
- Assist with special projects and other administrative tasks as needed.
- Identify opportunities to improve processes, organization, and efficiency.
Qualifications & Experience
- Previous experience in commercial construction administration, project administration, or construction accounting.
- Familiarity with construction billing, including G702/G703 applications.
- Understanding of accounts payable, accounts receivable, and vendor invoicing.
- Experience with prevailing wage reporting and construction compliance is preferred.
- Strong computer skills, including Microsoft Excel, Word, and Outlook.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong communication and problem-solving skills.
- Ability to work independently and take ownership of responsibilities.
Commercial flooring industry experience is a plus, but not required.
What We're Looking For
We aren't looking for someone who simply checks boxes and completes assigned tasks. We want someone who takes pride in their work, thinks ahead, and understands the importance of keeping projects organized and moving forward.
At Spec-9, we believe in:
- Taking ownership and being accountable.
- Communicating clearly and following through.
- Being proactive rather than reactive.
- Finding solutions instead of dwelling on problems.
- Treating customers, vendors, and coworkers with respect.
- Doing things right the first time.
As Spec-9 continues to grow, there will be opportunities for this person to grow alongside the company and take on additional responsibility.
Position Details
- Job Type: Full-Time
- Schedule: Monday–Friday
- Location: Crystal, Minnesota
- Industry: Commercial Construction / Flooring
- Compensation: Competitive pay based on experience.
Join the Spec-9 Team
Spec-9 is building something special, and we are looking for good people who want to be part of that growth.
If you are organized, experienced in construction administration, enjoy keeping things running smoothly, and want to work for a company that values its people and takes pride in its work, we would love to hear from you.
Come be part of The Spec-9 Way!
Pay: $65,000.00 - $95,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
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Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Manufacturing
- Staffing & Recruiting
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in construction project administrator jobs.
- Experience with Procore, Bluebeam, or similar construction project management software
- Proficiency in managing RFIs, submittals, change orders, and project correspondence
- Associate or bachelor's degree in construction management, business administration, or a related field
- Familiarity with AIA contract documents and construction project documentation standards
- Strong organizational skills for maintaining project files, logs, and closeout packages
- Experience supporting field teams and coordinating with subcontractors, owners, and design professionals
Tips for Your Construction Project Administrator Job Search
Tailor your resume to project size
Construction project administrator roles vary widely by contract value and team size. Quantify the projects you've supported by dollar value and number of subcontractors managed, so hiring managers can immediately gauge whether your experience fits their project scale.
Highlight Procore and document control tools
Most construction project administrator postings screen for hands-on experience with project management platforms. Name every software tool you've used for submittals, RFIs, and change orders, and specify whether you built templates or just processed documents.
Apply early to roles that fit
Migrate Mate lists construction project administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by delivery method
GC firms, owner's rep firms, and design-build teams each need different things from a project administrator. Filter your search by company type and read job descriptions for mentions of design-build, construction management at risk, or hard-bid delivery to find the best fit.
Prepare for a document audit in interviews
Many construction companies ask candidates to walk through how they'd organize a submittal log or track RFI responses. Practice describing your process end-to-end, including how you handle late responses from architects or engineers under a deadline.
Negotiate start date around project phase
If you're offered a role mid-project, ask which phase the project is in and what the immediate backlog looks like. This signals operational awareness and gives you leverage to negotiate a start date that lets you ramp up without inheriting a documentation crisis.
Construction Project Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most construction project administrators?
The most active employers for construction project administrators right now are BRPH, CannonDesign, and McCarthy Building, and the most openings are in Florida, Minnesota, and California, based on current listings on Migrate Mate as of November 2026. General contractors, construction management firms, and large owner's rep organizations tend to post the most roles year-round.
How many construction project administrator jobs are remote?
About 13% of construction project administrator openings are fully remote or hybrid as of November 2026, reflecting that most roles require some on-site coordination. Document control, contract administration, and owner's rep support positions are the sub-areas most likely to offer remote or hybrid arrangements, particularly on large multi-site projects.
How do you become a construction project administrator?
Start by earning a degree or certificate in construction management, business administration, or a related field, then build hands-on experience through internships or entry-level roles supporting project teams. Learn industry-standard software like Procore and Bluebeam, get familiar with AIA contract documents, and work toward certifications such as the Construction Documents Technologist credential to strengthen your profile.
Can you get hired as a construction project administrator with little experience?
Yes, many firms hire entry-level construction project administrators directly from construction management programs or administrative backgrounds. Emphasize any coursework involving construction documents, scheduling, or cost tracking, and highlight transferable experience managing correspondence, filing systems, or vendor coordination. Smaller general contractors and specialty subcontractors often offer the most accessible entry points into the role.
What does the construction project administrator interview process look like?
Most construction project administrator interviews involve an initial phone screen with HR or a recruiter, followed by one or two rounds with a project manager or operations lead. Expect scenario-based questions about how you handle submittal deadlines, RFI backlogs, or subcontractor disputes. Some firms ask candidates to demonstrate familiarity with their project management software or walk through a sample document log.
Where can I find and apply to construction project administrator jobs?
You can find and apply to construction project administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits your background.
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