Mid Level Dean of Academic Affairs Jobs
Mid level dean of academic affairs jobs go to professionals ready to own curriculum initiatives, lead faculty development efforts, and shape academic policy with limited day-to-day oversight. Hiring runs across Education and Healthcare & Medical Services, with employers like Ivy Tech Community College, The New School, and New York University competing for experienced academic leaders at this level now.
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Open roles9
Top stateIndiana
Top employerIvy Tech Community College
Top cityBloomington, IN
Work type100% On-site
Top industryEducation
Showing 5 of 9+ Mid Level Dean of Academic Affairs jobs
Administrative Assistant to the Dean, School of Education
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New 19h ago
University of Portland
Administrative Assistant to the Dean, School of Education
Portland, Oregon
New 19h ago
Assistant Dean, Administrative Operations
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Added 1w ago
The New School
Assistant Dean, Administrative Operations
New York State
Added 1w ago
Dean's Office Administrative Assistant
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Added 1w ago
Brigham Young University
Dean's Office Administrative Assistant
Provo, Utah
Added 1w ago
Assistant Dean for Graduate and International Programs - Law
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Added 2w ago
University of Illinois
Assistant Dean for Graduate and International Programs - Law
Urbana, Illinois
Added 2w ago
Dean for School of Advanced Manufacturing, Engineering & Applied Science
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Added 2w ago
Ivy Tech Community College
Dean for School of Advanced Manufacturing, Engineering & Applied Science
Bloomington, Indiana
Added 2w ago
New 19h ago
Administrative Assistant to the Dean, School of Education
University of Portland·Portland, Oregon
Job functions:
$25.29/hr
3+ yrs exp.
Master's degree
Full Time
501-1,000 employees
Job Description
Job Title
Administrative Assistant to the Dean, School of Education
Department
School of Education Office Administration
Job Code
C53502
Job category
Full Time Staff
Terms and Hours
Non Exempt Full Time, 35 hours per week
Salary Range
Starting Hourly Wage $25.29; commensurate with experience
Job Summary
This position is the central point of contact for all faculty and staff in the School of Education (SOED) and assists the Dean’s Office in a wide variety of areas including but not limited to personnel‐related projects, special projects, administrative support, and problem solving for the day‐to‐day operations of the Dean’s Office. The Administrative Assistant to the Dean will provide high-level management, coordination and implementation of administrative and operations related functions while working independently with a high degree of professionalism and confidentiality. This position reports to the School of Education Dean.
Core Duties
Duties related to executive support for Dean’s Office
- Act as primary point-of-contact for the Dean and Dean’s Office, including serving as a resource about SOED policies and procedures. Provide excellent customer service for in-person, email, and phone inquiries. Respond to internal and external inquiries and take appropriate action as required, including proactively addressing potential issues and systematic matters. Act proactively in bringing information and potential issues to the attention of the Dean.
- Perform duties associated with providing administrative support and coordinating projects on behalf of the Dean and Dean’s Office, including serving as a point of contact and liaison with SOED faculty, staff and other University offices/departments and constituents.
- Plan and schedule calendar(s) for the Dean’s Office including the Dean’s calendar and School’s conference room calendar, resolve calendaring conflicts, and arrange travel when needed.
- Oversee and carry out duties associated with scheduling, organizing, and operating meetings and events, including arranging for services, overseeing the production and distribution of materials, recording minutes, and administering logistics as needed.
- Compose draft materials for presentations, communications, and other business matters, ensuring fact checking and editing processes occur before review submission.
- Oversee SOED meeting and event operations through scheduling locations and services, managing production and distribution of meeting materials, and recording minutes as needed.
- Serve as the point of contact for general maintenance and other facility concerns within SOED; report any incidents or potential safety problems to appropriate representatives; track completion of required training. Serve as point of contact for room access.
Duties related to personnel matters
- Facilitate the collection and organization of tenure and promotion files for Rank and Tenure process, maintain lists of faculty expertise and manage personnel files.
- ndependently or in collaboration with relevant University offices, guide SOED in the interpretation and implementation of Human Resources’ and Provost’s Office policies, procedures, and programs.
- Oversee faculty and staff recruitment processes in collaboration with SOED supervisors and campus partners; including but not limited to oversight of job postings, setting up search committees, navigating search logistics, and finalizing candidate communications and documentation.
- Hire, train and supervise staff and student employees as assigned by the Dean. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, timesheet approval, performance management and evaluations, and disciplinary processes including termination of employment.
- Manage and coordinate office and space requests on behalf of SOED staff and faculty.
- Support SOED faculty and staff with end of employment practices, working in collaboration with Provost Office and Human Resources.
Duties related to budget and finance
- Process and manage financial transactions on behalf of the Dean and Dean’s Office which includes researching and resolving discrepancies, coordinating office billing, reconciling department credit card payments, and generating budget reports.
- Help plan and manage the annual operating budget in collaboration with the Dean and Financial Affairs. Communicate critical information to the Dean related to finances, providing recommendations when appropriate and support the Dean in approving expenditures.
- Work collaboratively and proactively with the Dean and central University financial offices to coordinate and reconcile SOED finances.
- Work closely with the Dean to manage discretionary and other non-operating funds, resources/uses.
- Provide written justifications as appropriate for all monthly and quarterly budgetary reports associated with the Dean’s office which explain variances on cost-cutting avenues or redistribution of funds as necessary.
- Coordinate the process to approve and reconcile all expenditures for professional development travel (from operating budget) for the faculty and staff.
Duties related to programs and special projects
- Support the development and maintenance of SOED department and program websites, directory information and public facing materials.
- Maintain written procedures to support SOED cross-training and business continuity plans for recurring functions.
- Manage the cyclical academic operations and documentation related to program handbooks, Bulletin updates, course evaluation processes, and administrative support for program review and revisions.
- Gather or record data and create complex reports and spreadsheets on behalf of the Dean and Dean’s Office that may utilize specialized software and systems.
- Actively contribute to the efficiency and impact of the Dean, Dean’s Office, and the SOED.
Other duties as relevant to the duties of the position or as assigned by supervisor or designee.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience
- Required: Bachelor’s degree.
- Required: 3 to 5 years of relevant experience in administrative and/or budgetary management.
- Preferred: Master’s Degree in relevant field.
- Preferred: Experience in Higher Education.
- Or a combination of equivalent education and/or experience.
Certifications & Licenses
- None
Knowledge, Skills & Abilities
- Ability to independently and collaboratively review, interpret, and apply policies and processes of an institution.
- Ability to function well in a busy work environment, working independently and as part of a team. Ability to work independently and to effectively receive supervisory input.
- Proven success in following through with and completing projects, including multiple projects being worked on at the same time.
- Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, quality, professional development, and process improvements.
- Ability to prioritize, multitask, be flexible with changing circumstances, and meet deadlines.
- Ability to self-monitor for quality work product output and continued professional development.
- Excellent organizational skills and attention to detail, accuracy and timeliness.
- Excellent analytical, critical thinking, and problem-solving skills.
- Ability to conduct research and present data in a clear and persuasive manner.
- Excellent verbal and written communication skills.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Ability to maintain confidentiality and effectively handle highly sensitive and confidential information with sound judgment, tact, and discretion.
- Excellent customer service and interpersonal skills and ability to communicate effectively via online platforms and written communication.
- Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
- Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
- Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
Physical Requirements
- Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
- Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds.
- Occasionally: ability to attend events and activities on or off campus.
- Frequently: ability to interact and communicate with members of the University and others as necessary.
Working Conditions
- Hours of employment: sometimes may require working flexible, irregular, and/or longer hours, including early mornings, evenings, nights, and weekends, when necessitated by projects.
- Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
Work Standards
- Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.”
- The full Mission Statement is at: www.up.edu/about/mission.
- The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
- Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
- Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
- Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits
Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
Posting Detail Information
Posting Number
S415-2023
Number of Vacancies
1
Estimated Start Date
Open Date
Close Date
Open Until Filled
No
Special Instructions Summary
University of Portland
Administrative Assistant to the Dean, School of Education
Portland, Oregon
New 19h ago501-1,000 employees
Job functions:
$25.29/hr
3+ yrs exp.
Master's degree
Full Time
Job Description
Job Title
Administrative Assistant to the Dean, School of Education
Department
School of Education Office Administration
Job Code
C53502
Job category
Full Time Staff
Terms and Hours
Non Exempt Full Time, 35 hours per week
Salary Range
Starting Hourly Wage $25.29; commensurate with experience
Job Summary
This position is the central point of contact for all faculty and staff in the School of Education (SOED) and assists the Dean’s Office in a wide variety of areas including but not limited to personnel‐related projects, special projects, administrative support, and problem solving for the day‐to‐day operations of the Dean’s Office. The Administrative Assistant to the Dean will provide high-level management, coordination and implementation of administrative and operations related functions while working independently with a high degree of professionalism and confidentiality. This position reports to the School of Education Dean.
Core Duties
Duties related to executive support for Dean’s Office
- Act as primary point-of-contact for the Dean and Dean’s Office, including serving as a resource about SOED policies and procedures. Provide excellent customer service for in-person, email, and phone inquiries. Respond to internal and external inquiries and take appropriate action as required, including proactively addressing potential issues and systematic matters. Act proactively in bringing information and potential issues to the attention of the Dean.
- Perform duties associated with providing administrative support and coordinating projects on behalf of the Dean and Dean’s Office, including serving as a point of contact and liaison with SOED faculty, staff and other University offices/departments and constituents.
- Plan and schedule calendar(s) for the Dean’s Office including the Dean’s calendar and School’s conference room calendar, resolve calendaring conflicts, and arrange travel when needed.
- Oversee and carry out duties associated with scheduling, organizing, and operating meetings and events, including arranging for services, overseeing the production and distribution of materials, recording minutes, and administering logistics as needed.
- Compose draft materials for presentations, communications, and other business matters, ensuring fact checking and editing processes occur before review submission.
- Oversee SOED meeting and event operations through scheduling locations and services, managing production and distribution of meeting materials, and recording minutes as needed.
- Serve as the point of contact for general maintenance and other facility concerns within SOED; report any incidents or potential safety problems to appropriate representatives; track completion of required training. Serve as point of contact for room access.
Duties related to personnel matters
- Facilitate the collection and organization of tenure and promotion files for Rank and Tenure process, maintain lists of faculty expertise and manage personnel files.
- ndependently or in collaboration with relevant University offices, guide SOED in the interpretation and implementation of Human Resources’ and Provost’s Office policies, procedures, and programs.
- Oversee faculty and staff recruitment processes in collaboration with SOED supervisors and campus partners; including but not limited to oversight of job postings, setting up search committees, navigating search logistics, and finalizing candidate communications and documentation.
- Hire, train and supervise staff and student employees as assigned by the Dean. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, timesheet approval, performance management and evaluations, and disciplinary processes including termination of employment.
- Manage and coordinate office and space requests on behalf of SOED staff and faculty.
- Support SOED faculty and staff with end of employment practices, working in collaboration with Provost Office and Human Resources.
Duties related to budget and finance
- Process and manage financial transactions on behalf of the Dean and Dean’s Office which includes researching and resolving discrepancies, coordinating office billing, reconciling department credit card payments, and generating budget reports.
- Help plan and manage the annual operating budget in collaboration with the Dean and Financial Affairs. Communicate critical information to the Dean related to finances, providing recommendations when appropriate and support the Dean in approving expenditures.
- Work collaboratively and proactively with the Dean and central University financial offices to coordinate and reconcile SOED finances.
- Work closely with the Dean to manage discretionary and other non-operating funds, resources/uses.
- Provide written justifications as appropriate for all monthly and quarterly budgetary reports associated with the Dean’s office which explain variances on cost-cutting avenues or redistribution of funds as necessary.
- Coordinate the process to approve and reconcile all expenditures for professional development travel (from operating budget) for the faculty and staff.
Duties related to programs and special projects
- Support the development and maintenance of SOED department and program websites, directory information and public facing materials.
- Maintain written procedures to support SOED cross-training and business continuity plans for recurring functions.
- Manage the cyclical academic operations and documentation related to program handbooks, Bulletin updates, course evaluation processes, and administrative support for program review and revisions.
- Gather or record data and create complex reports and spreadsheets on behalf of the Dean and Dean’s Office that may utilize specialized software and systems.
- Actively contribute to the efficiency and impact of the Dean, Dean’s Office, and the SOED.
Other duties as relevant to the duties of the position or as assigned by supervisor or designee.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience
- Required: Bachelor’s degree.
- Required: 3 to 5 years of relevant experience in administrative and/or budgetary management.
- Preferred: Master’s Degree in relevant field.
- Preferred: Experience in Higher Education.
- Or a combination of equivalent education and/or experience.
Certifications & Licenses
- None
Knowledge, Skills & Abilities
- Ability to independently and collaboratively review, interpret, and apply policies and processes of an institution.
- Ability to function well in a busy work environment, working independently and as part of a team. Ability to work independently and to effectively receive supervisory input.
- Proven success in following through with and completing projects, including multiple projects being worked on at the same time.
- Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, quality, professional development, and process improvements.
- Ability to prioritize, multitask, be flexible with changing circumstances, and meet deadlines.
- Ability to self-monitor for quality work product output and continued professional development.
- Excellent organizational skills and attention to detail, accuracy and timeliness.
- Excellent analytical, critical thinking, and problem-solving skills.
- Ability to conduct research and present data in a clear and persuasive manner.
- Excellent verbal and written communication skills.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Ability to maintain confidentiality and effectively handle highly sensitive and confidential information with sound judgment, tact, and discretion.
- Excellent customer service and interpersonal skills and ability to communicate effectively via online platforms and written communication.
- Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
- Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
- Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
Physical Requirements
- Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
- Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds.
- Occasionally: ability to attend events and activities on or off campus.
- Frequently: ability to interact and communicate with members of the University and others as necessary.
Working Conditions
- Hours of employment: sometimes may require working flexible, irregular, and/or longer hours, including early mornings, evenings, nights, and weekends, when necessitated by projects.
- Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
Work Standards
- Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.”
- The full Mission Statement is at: www.up.edu/about/mission.
- The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
- Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
- Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
- Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits
Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
Posting Detail Information
Posting Number
S415-2023
Number of Vacancies
1
Estimated Start Date
Open Date
Close Date
Open Until Filled
No
Special Instructions Summary
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Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Dean of Academic Affairs Jobs: Frequently Asked Questions
How do I get a mid level dean of academic affairs job?
Position your existing experience around concrete outcomes: programs you redesigned, faculty you supported, or policy changes you drove from start to finish. Highlight cross-departmental collaboration and any work that required independent judgment. Tailor your application materials to show ownership, not just participation, and emphasize measurable improvements in student outcomes, accreditation results, or operational efficiency.
Which companies hire mid level dean of academic affairss?
Companies hiring mid level dean of academic affairss right now include Ivy Tech Community College, The New School, and New York University, based on current listings on Migrate Mate as of November 2026. At this level, hiring comes primarily from colleges, universities, community colleges, and larger private education organizations that need experienced academic administrators ready to take on meaningful programmatic responsibility.
Are there remote mid level dean of academic affairs jobs?
Yes, though the role is frequently on-site given its collaborative and campus-facing nature. About 0% of mid level dean of academic affairs openings are remote or hybrid as of November 2026, with hybrid arrangements most common at institutions that have expanded their online program offerings and need leadership that can operate across both physical and digital environments.
How do I move up to a mid level dean of academic affairs role?
The path runs through progressively broader ownership of academic functions. Early-career roles in academic advising, program coordination, or department administration build the foundation. From there, taking on curriculum review projects, participating in accreditation processes, and mentoring junior staff signals readiness. Mid level roles go to professionals who can demonstrate impact on academic quality and institutional goals, not just task completion.
Which industries hire the most mid level dean of academic affairss?
Mid Level dean of academic affairs roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because they operate complex academic structures, face ongoing accreditation and compliance requirements, and need experienced administrators who can bridge faculty leadership with institutional strategy.