Entry Level Desk Operations Specialist Jobs
New grad desk operations specialist jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework can matter more than a long resume. Most openings are on-site roles across Technology & Software, Healthcare & Medical Services, and Banking & Financial Services, with employers like Abacus.Ai, Bank of America, and Banner Health hiring at this level now.
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Showing 5 of 130+ Entry Level Desk Operations Specialist jobs
INTRODUCTION
Working at Hotel de la Poste in the heart of New Orleans’ vibrant French Quarter offers a unique opportunity to immerse yourself in the rich culture and timeless charm of this iconic city. Newly transitioned from The W New Orleans, this soft-branded Renaissance hotel blends modern luxury with the distinctive, spirited essence of New Orleans—where history, music, and cuisine converge. As a member of our team, you'll be part of a dynamic atmosphere that celebrates the city's lively energy and unparalleled hospitality, while offering guests an unforgettable experience surrounded by historic architecture, jazz-filled streets, and world-class service.
JOB OVERVIEW
The Lead Front Desk Agent at Hotel de la Poste translates the property's Creole-inspired identity into the day-to-day coaching and coordination that great service requires. At an intimate property steps from Bourbon Street, the guest experience begins and ends with the front office team, and this role is at the center of that story, where bayou-inspired design meets Creole culinary artistry.
Responsibilities
- Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested.
- Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts and open the room for the next sell.
- Regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records.
- Courteously answers inquiries and accepts reservations, both in person and by telephone, by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room nights, increase occupancy and revenue.
- Maintains good customer relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone.
- Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up calls and paging guests to provide guests with timely and efficient service.
- Controls cash transactions at the front desk and maintains complete responsibility for personal bank as specified by hotel bank agreement policy.
- Maintains a friendly, cheerful and courteous demeanor at all times.
OTHER RESPONSIBILITIES
- All other duties as assigned, requested or deemed necessary by management.
SUPERVISORY DUTIES
- None
BEHAVIORAL FOCUS
At Sage Hospitality, how we work matters just as much as what we do. We are guided by a shared purpose to enrich lives, one experience at a time, and a vision to redefine how the world experiences hospitality.
At Hotel de la Poste, we embrace:
- Enigmatic French Quarter Refuge – An intimate escape tucked away from the Quarter’s nonstop energy
- Bayou-Inspired Sensory Design – Jewel-toned interiors, Sazerac-hued accents, and Delta cypress murals
- Creole Culinary Identity – Third Block Depot Kitchen anchoring a locally rooted food and beverage experience
- Storied Revival & Homecoming – A return to the property’s original identity after decades away
- Intimate Luxury in the Heart of the City – Small-scale, design-forward hospitality steps from Bourbon Street
All associates play an essential role in creating welcoming, inclusive environments where kindness, hospitality, and excellence are felt by guests and teams alike. These brandings reflect the unique spirit of Hotel de la Poste and align with Sage Hospitality’s commitment to genuine, meaningful connection.
QUALIFICATIONS
Education/Formal Training
- High School diploma or equivalent
Qualifications
- Experience leading a team
Knowledge/Skills
- Must have high school graduate level mathematical aptitude, know standard cash handling procedures and knowledge of computerized cash register systems.
- Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills.
- Must be fluent in oral and written English.
- Must be able to read written communiques and monochrome computer screen.
- Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing.
- Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing.
- Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations.
- Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 90% of shift is standing, bending/kneeling - repeated bending and kneeling required while filing.
- Mobility - must be able to reach all areas of hotel to assist clients.
- Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs.
ENVIRONMENT
- Prolonged standing at indoor, thermostatically climate-controlled work station under fluorescent lighting. Work inside 95%.
This position description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. May perform other duties as assigned.
BENEFITS
- Medical, dental, & vision insurance
- Eligible to participate in the Company’s 401(k) program with employer matching
- Health savings and flexible spending accounts
- Basic Life and AD&D insurance
- Discounted Room Rates for Marriott & Sage Properties
- Employee Assistance Program
- Great discounts on Hotels, Restaurants, and much more.
- Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.
- Fun & Exciting Work Environment
- Competitive Health & Welfare Plans
- Negotiated Corporate Discounts on Home Insurance, Movie Tickets, Flowers & more
- Community-Oriented.
INTRODUCTION
Working at Hotel de la Poste in the heart of New Orleans’ vibrant French Quarter offers a unique opportunity to immerse yourself in the rich culture and timeless charm of this iconic city. Newly transitioned from The W New Orleans, this soft-branded Renaissance hotel blends modern luxury with the distinctive, spirited essence of New Orleans—where history, music, and cuisine converge. As a member of our team, you'll be part of a dynamic atmosphere that celebrates the city's lively energy and unparalleled hospitality, while offering guests an unforgettable experience surrounded by historic architecture, jazz-filled streets, and world-class service.
JOB OVERVIEW
The Lead Front Desk Agent at Hotel de la Poste translates the property's Creole-inspired identity into the day-to-day coaching and coordination that great service requires. At an intimate property steps from Bourbon Street, the guest experience begins and ends with the front office team, and this role is at the center of that story, where bayou-inspired design meets Creole culinary artistry.
Responsibilities
- Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested.
- Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts and open the room for the next sell.
- Regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records.
- Courteously answers inquiries and accepts reservations, both in person and by telephone, by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room nights, increase occupancy and revenue.
- Maintains good customer relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone.
- Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up calls and paging guests to provide guests with timely and efficient service.
- Controls cash transactions at the front desk and maintains complete responsibility for personal bank as specified by hotel bank agreement policy.
- Maintains a friendly, cheerful and courteous demeanor at all times.
OTHER RESPONSIBILITIES
- All other duties as assigned, requested or deemed necessary by management.
SUPERVISORY DUTIES
- None
BEHAVIORAL FOCUS
At Sage Hospitality, how we work matters just as much as what we do. We are guided by a shared purpose to enrich lives, one experience at a time, and a vision to redefine how the world experiences hospitality.
At Hotel de la Poste, we embrace:
- Enigmatic French Quarter Refuge – An intimate escape tucked away from the Quarter’s nonstop energy
- Bayou-Inspired Sensory Design – Jewel-toned interiors, Sazerac-hued accents, and Delta cypress murals
- Creole Culinary Identity – Third Block Depot Kitchen anchoring a locally rooted food and beverage experience
- Storied Revival & Homecoming – A return to the property’s original identity after decades away
- Intimate Luxury in the Heart of the City – Small-scale, design-forward hospitality steps from Bourbon Street
All associates play an essential role in creating welcoming, inclusive environments where kindness, hospitality, and excellence are felt by guests and teams alike. These brandings reflect the unique spirit of Hotel de la Poste and align with Sage Hospitality’s commitment to genuine, meaningful connection.
QUALIFICATIONS
Education/Formal Training
- High School diploma or equivalent
Qualifications
- Experience leading a team
Knowledge/Skills
- Must have high school graduate level mathematical aptitude, know standard cash handling procedures and knowledge of computerized cash register systems.
- Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills.
- Must be fluent in oral and written English.
- Must be able to read written communiques and monochrome computer screen.
- Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing.
- Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing.
- Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations.
- Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 90% of shift is standing, bending/kneeling - repeated bending and kneeling required while filing.
- Mobility - must be able to reach all areas of hotel to assist clients.
- Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs.
ENVIRONMENT
- Prolonged standing at indoor, thermostatically climate-controlled work station under fluorescent lighting. Work inside 95%.
This position description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. May perform other duties as assigned.
BENEFITS
- Medical, dental, & vision insurance
- Eligible to participate in the Company’s 401(k) program with employer matching
- Health savings and flexible spending accounts
- Basic Life and AD&D insurance
- Discounted Room Rates for Marriott & Sage Properties
- Employee Assistance Program
- Great discounts on Hotels, Restaurants, and much more.
- Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.
- Fun & Exciting Work Environment
- Competitive Health & Welfare Plans
- Negotiated Corporate Discounts on Home Insurance, Movie Tickets, Flowers & more
- Community-Oriented.
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Who's Hiring
Top Industries Hiring
- Technology & Software27
- Healthcare & Medical Services19
- Banking & Financial Services12
- Hospitality & Tourism6
- Manufacturing5
Entry Level Desk Operations Specialist Jobs: Frequently Asked Questions
How do I get an entry level desk operations specialist job?
Focus on demonstrating organizational skills, attention to detail, and comfort with scheduling or administrative tools, since those are the qualities entry level employers prioritize at this stage. Internship experience, relevant coursework, or a part-time office role strengthens your application. Tailor your resume to highlight any coordination, data entry, or customer-facing work, even from campus jobs or volunteer roles.
Which companies hire entry level desk operations specialists?
Companies hiring entry level desk operations specialists right now include Abacus.Ai, Bank of America, and Banner Health, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to come from healthcare facilities, corporate service centers, hospitality groups, and logistics firms that maintain active front-desk or operations support teams.
Are there remote entry level desk operations specialist jobs?
Yes, though most openings at this level are on-site. About 11% of entry level desk operations specialist openings are remote or hybrid as of November 2026, so options exist if flexibility matters to you. Remote and hybrid postings typically require familiarity with digital scheduling tools, virtual communication platforms, and ticketing or workflow software.
Are these new grad desk operations specialist jobs?
Yes, these listings include new grad, recent graduate, and junior roles that explicitly welcome candidates with zero to two years of experience. A new grad friendly posting typically accepts internships, school projects, or a portfolio in place of full-time work history, so recent graduates entering the field can compete effectively without an extensive professional background.
Which industries hire the most entry level desk operations specialists?
Entry Level desk operations specialist roles concentrate in Technology & Software, Healthcare & Medical Services, and Banking & Financial Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because they rely on high-volume administrative coordination, client intake, and facilities support that suit candidates building foundational operations experience.