Entry Level Billing Specialist Jobs
New grad billing specialist jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship or hands-on coursework can matter more than a lengthy resume. Most openings are in Healthcare & Medical Services, Staffing & Recruiting, and Education, with employers like Ryder System, Jobot, and CoxHealth hiring at this level now.
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Position Summary
The Billing Administrator position is responsible for ensuring accurate and timely invoicing for the various YLA divisions including rate verification, audits, and manifest creation. The Billing Specialist will support the Billing Department Supervisor and Manager and all duties assigned.
This position be fully onsite based out of the Franklin, TN office.
Responsibilities
Essential Duties and Responsibilities:
- Prepare and process invoices daily/per schedule, ensuring accuracy and completeness.
- Distribute approved invoices to customers and maintain appropriate records.
- Perform billing reconciliations to ensure all transactions are processed and completed.
- Escalate billing issues to management as needed.
- Maintain customer billing documentation and files.
- Investigate and follow up on billing issues, discrepancies, and disputed invoices, including reviewing disputes in customer systems.
- Review daily billing activity and coordinate with operations to resolve exceptions.
- Ensure timely and accurate manifest invoicing procedures.
- Collaborate with pricing to confirm rates.
- Verify AR accuracy based on carrier AP, when applicable.
- Close out loads for assigned customers by validating AP and AR and collecting required documentation, when applicable.
- Resolve billing inquiries from internal and external customers.
- Assist with periodic, year-end, and internal audit requests.
- Monitor assigned account credit limits and coordinate with the credit department to maintain proper business flow.
- Maintain or develop financial reports related to assigned customers.
- Update invoicing SOPs for assigned customers as needed.
- Assist the collections team with reviewing open AR.
- Support management team with special projects as assigned.
Qualifications
- Good verbal and written communication skills.
- Ability to interact professionally and effectively with internal and external customers in person and over the phone.
- Good organizational and time management skills.
- Ability to handle multiple tasks simultaneously while paying attention to detail.
- Ability to gather and interpret data, compile information and prepare reports.
- Ability to verify data input and to identify and correct errors.
- Systems experience: ERP systems experience preferred, MS Dynamic /SAP, Adena, 3GTMS.
- Must have working knowledge of Windows operating system and be proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint).
- Good analytical skills.
- Two (2) through three (3) years of billing experience, preferably in a shared services environment or transportation and/or warehouse industry.
- High school diploma or GED equivalent required.
Essential Job Functions
- Maintain regular and punctual attendance.
- Work cooperatively with others.
- Interact with employees and customers in an appropriate manner.
- Use a computer for tasks such as communicating via email and teams; preparing reports and work schedule.
- Review and analyze data and information.
- Complete assigned tasks/projects in a timely manner.
Comply with all Company policies and procedures. The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
Benefits
Yusen offers a generous Employee Benefits Package including:
- Medical, Dental, and Vision beginning the 1st of the month following start date
- 401k with a company match
- Standard 10 days PTO
- Eligible for bonus plan
- 7 Paid Holidays
- Eligible for OT pay if applicable
- Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation, and much more
Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.
About Yusen Logistics (Americas)
Yusen Logistics is working to become the world’s preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities – through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we’re dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world’s preferred choice.
Yusen Logistics (Americas) Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local laws.
Los Angeles County Only: Yusen Logistics (Americas) Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Yusen Logistics (Americas) Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.
Position Summary
The Billing Administrator position is responsible for ensuring accurate and timely invoicing for the various YLA divisions including rate verification, audits, and manifest creation. The Billing Specialist will support the Billing Department Supervisor and Manager and all duties assigned.
This position be fully onsite based out of the Franklin, TN office.
Responsibilities
Essential Duties and Responsibilities:
- Prepare and process invoices daily/per schedule, ensuring accuracy and completeness.
- Distribute approved invoices to customers and maintain appropriate records.
- Perform billing reconciliations to ensure all transactions are processed and completed.
- Escalate billing issues to management as needed.
- Maintain customer billing documentation and files.
- Investigate and follow up on billing issues, discrepancies, and disputed invoices, including reviewing disputes in customer systems.
- Review daily billing activity and coordinate with operations to resolve exceptions.
- Ensure timely and accurate manifest invoicing procedures.
- Collaborate with pricing to confirm rates.
- Verify AR accuracy based on carrier AP, when applicable.
- Close out loads for assigned customers by validating AP and AR and collecting required documentation, when applicable.
- Resolve billing inquiries from internal and external customers.
- Assist with periodic, year-end, and internal audit requests.
- Monitor assigned account credit limits and coordinate with the credit department to maintain proper business flow.
- Maintain or develop financial reports related to assigned customers.
- Update invoicing SOPs for assigned customers as needed.
- Assist the collections team with reviewing open AR.
- Support management team with special projects as assigned.
Qualifications
- Good verbal and written communication skills.
- Ability to interact professionally and effectively with internal and external customers in person and over the phone.
- Good organizational and time management skills.
- Ability to handle multiple tasks simultaneously while paying attention to detail.
- Ability to gather and interpret data, compile information and prepare reports.
- Ability to verify data input and to identify and correct errors.
- Systems experience: ERP systems experience preferred, MS Dynamic /SAP, Adena, 3GTMS.
- Must have working knowledge of Windows operating system and be proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint).
- Good analytical skills.
- Two (2) through three (3) years of billing experience, preferably in a shared services environment or transportation and/or warehouse industry.
- High school diploma or GED equivalent required.
Essential Job Functions
- Maintain regular and punctual attendance.
- Work cooperatively with others.
- Interact with employees and customers in an appropriate manner.
- Use a computer for tasks such as communicating via email and teams; preparing reports and work schedule.
- Review and analyze data and information.
- Complete assigned tasks/projects in a timely manner.
Comply with all Company policies and procedures. The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
Benefits
Yusen offers a generous Employee Benefits Package including:
- Medical, Dental, and Vision beginning the 1st of the month following start date
- 401k with a company match
- Standard 10 days PTO
- Eligible for bonus plan
- 7 Paid Holidays
- Eligible for OT pay if applicable
- Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation, and much more
Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.
About Yusen Logistics (Americas)
Yusen Logistics is working to become the world’s preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities – through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we’re dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world’s preferred choice.
Yusen Logistics (Americas) Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local laws.
Los Angeles County Only: Yusen Logistics (Americas) Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Yusen Logistics (Americas) Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services20
- Staffing & Recruiting7
- Education3
- Science & Research2
- Technology & Software2
Entry Level Billing Specialist Jobs: Frequently Asked Questions
How do I get an entry level billing specialist job?
Employers at this level look for candidates who understand basic invoicing, accounts receivable, and data entry, which you can demonstrate through coursework, internships, or volunteer bookkeeping. Familiarity with billing software like QuickBooks or Excel stands out on a resume. Certifications in medical billing or accounting fundamentals can also give entry level applicants a real edge when competing for a first role.
Which companies hire entry level billing specialists?
Companies hiring entry level billing specialists right now include Ryder System, Jobot, and CoxHealth, based on current listings on Migrate Mate as of September 2026. Healthcare systems, staffing agencies, and professional services firms are among the most active employers at this experience level, often building out billing teams with junior candidates who can be trained on internal processes.
Are there remote entry level billing specialist jobs?
Yes, remote and hybrid opportunities exist at this level, though on-site roles remain common. About 45% of entry level billing specialist openings are remote or hybrid as of September 2026, spread across healthcare, finance, and business services. Candidates open to on-site positions will typically find the largest pool of openings.
Are these new grad billing specialist jobs?
Yes, many of these openings are new grad and junior roles that explicitly welcome recent graduates and candidates with little or no professional experience. A new grad friendly posting typically lists zero to two years of experience as acceptable, accepts internship work or coursework in lieu of full-time history, and focuses on foundational skills like attention to detail and basic accounting knowledge rather than a long employment record.
Which industries hire the most entry level billing specialists?
Entry Level billing specialist roles concentrate in Healthcare & Medical Services, Staffing & Recruiting, and Education, based on current listings on Migrate Mate as of September 2026. These sectors handle high volumes of recurring invoices, insurance claims, or client accounts, which creates steady demand for junior billing staff who can be trained on industry-specific workflows and compliance requirements from day one.