Director of Capital Projects Jobs

Location: Amelia Island, Florida
Employment Type: Full-Time
About AIPCA

Amelia Island Plantation Community Association (AIPCA) is a 1,383-acre master-planned community located on the southern end of Amelia Island, Florida. The community encompasses maritime forests, dunes, wetlands, parks, lakes, lagoons, roads, trails, and community facilities. AIPCA is responsible for the stewardship, maintenance, and enhancement of its common properties.

Position Summary

The Capital Projects & Construction Manager is responsible for the planning, technical evaluation, coordination, and successful execution of AIPCA's capital improvement, infrastructure, and facilities projects. This position requires an experienced professional with strong construction and infrastructure knowledge, sound technical judgment, and the ability to manage complex projects from initial evaluation through completion.

Serving as AIPCA's internal owner's representative, this position protects the Association's interests throughout project planning, procurement, construction, and closeout. Responsibilities include evaluating engineering and consultant recommendations, reviewing construction plans and specifications, developing scopes of work, negotiating contracts and change orders, monitoring project costs and schedules, and ensuring that completed work meets established quality standards.

Reporting directly to the Executive Director, the Capital Projects & Construction Manager works closely with the Grounds & Facilities Director to ensure projects are coordinated with ongoing maintenance operations, environmental considerations, and long-term infrastructure needs. The position provides specialized project management and construction oversight without assuming responsibility for the department's daily operations.

For projects requiring specialized expertise, the position coordinates and oversees licensed engineers, architects, and other technical consultants, ensuring their recommendations are appropriately evaluated and implemented.

Key Responsibilities

Project Planning & Technical Evaluation

• Manage assigned infrastructure, facilities, and capital improvement projects from initial assessment through completion.
• Evaluate existing conditions, infrastructure deficiencies, consultant recommendations, and proposed improvements to determine appropriate project scopes and priorities.
• Review engineering reports, construction drawings, technical specifications, cost estimates, and contractor proposals to assess feasibility, completeness, cost-effectiveness, and consistency with AIPCA's objectives.
• Identify alternative approaches, value engineering opportunities, and potential cost savings without compromising quality, safety, or long-term performance.
• Develop detailed project scopes, budgets, schedules, milestones, and risk mitigation strategies.
• Establish realistic project timelines, including critical-path schedules when appropriate, and monitor progress against established milestones.
• Coordinate project priorities and implementation with the Executive Director, Grounds & Facilities Director and other departments as appropriate.

Procurement, Contracts & Cost Management

• Prepare and coordinate requests for proposals (RFPs), scopes of work, and technical specifications for contractors and professional consultants.
• Evaluate bids and proposals for technical qualifications, scope completeness, pricing, schedule, and potential project risks.
• Participate in contractor and consultant selection and contract negotiations in accordance with AIPCA policies and approval requirements.
• Review contracts, proposed change orders, invoices, payment applications, and supporting documentation for accuracy, necessity, and consistency with approved scopes and budgets.
• Challenge unsupported costs, unnecessary work, and proposed scope changes when appropriate.
• Monitor project expenditures, anticipated costs to complete, and potential budget variances.
• Recommend corrective actions or alternatives when project costs, schedules, or deliverables deviate from approved expectations.

Construction Oversight & Quality Assurance

• Oversee assigned construction and improvement projects, coordinating the work of contractors, engineers, architects, and other consultants.
• Conduct regular project-site inspections to evaluate progress, workmanship, safety practices, and conformance with approved plans and specifications.
• Identify construction deficiencies, schedule delays, potential conflicts, and quality concerns, and coordinate their timely resolution.
• Review project schedules, monitor contractor performance, and address issues affecting completion.
• Coordinate required inspections, testing, and professional certifications with appropriately qualified consultants and regulatory authorities.
• Manage punch lists, final inspections, project documentation, warranties, and closeout procedures.
• Ensure that completed project records, drawings, reports, and relevant infrastructure information are properly maintained.

Infrastructure Assessment & Long-Term Planning

• Assist the Executive Director and Grounds & Facilities Director in evaluating the condition, maintenance requirements, and anticipated replacement needs of AIPCA's infrastructure and facilities.
• Support the development and prioritization of long-term capital improvement plans.
• Coordinate specialized assessments and studies involving roads, bridges, drainage and stormwater systems, boardwalks, trails, community buildings, and other common-property infrastructure.
• Evaluate findings and recommendations from outside consultants and assist management in determining appropriate next steps.
• Support the collection and maintenance of infrastructure records, condition assessments, and asset information, including GIS-based records where applicable.
• Identify opportunities to improve infrastructure reliability, extend asset life, and reduce long-term maintenance and replacement costs.

Environmental, Regulatory & Safety Compliance

• Coordinate project permitting and regulatory requirements with the appropriate local, state, and federal agencies.
• Work with qualified professionals to ensure that projects meet applicable building codes, engineering standards, environmental regulations, and permit conditions.
• Coordinate closely with the Grounds & Facilities Director to minimize impacts on landscaping, natural areas, community operations, and environmentally sensitive resources.
• Identify project-related safety and operational risks and implement appropriate mitigation measures.
• Support storm recovery, emergency repairs, and other infrastructure-related response projects as assigned.

Communication & Organizational Coordination

• Serve as the primary management contact for assigned projects, coordinating among contractors, consultants, regulatory agencies, and AIPCA departments.
• Maintain a close working relationship with the Grounds & Facilities Director to ensure that project planning and execution align with ongoing operations and maintenance needs.
• Provide regular project status reports, budget updates, schedule assessments, and recommendations to the Executive Director.
• Prepare technical summaries and presentations for the Board of Directors and advisory committees.
• Attend Board and committee meetings.
• Communicate anticipated construction impacts, access restrictions, project schedules, and other relevant information to relevant departments and affected stakeholders.
• Respond professionally to resident questions and concerns related to assigned projects.
• Perform other related duties and special projects as assigned by the Executive Director.

Qualifications

Education & Experience

• Bachelor's degree in engineering, construction management, architecture, facilities management, or a closely related technical field preferred. Substantial directly relevant professional experience may be considered in lieu of a degree.
• Minimum of 8 years of progressively responsible experience in construction project management, owner’s representative, infrastructure improvements, facilities capital projects, or public works.
• Demonstrated experience managing complex construction or infrastructure projects, including procurement, scheduling, cost control, contract administration, change order management, and quality assurance.
• Experience reviewing construction drawings, engineering reports, technical specifications, contractor proposals, and project cost estimates.
• Demonstrated ability to evaluate consultant and contractor recommendations, identify potential project risks, and develop cost-effective solutions.
• Experience with roads, drainage systems, bridges, buildings, utilities, or similar infrastructure systems preferred.
• Experience working in environmentally sensitive or regulated environments strongly preferred.
• Experience with community associations, resorts, municipalities, parks, or similar organizations preferred.

Technical Skills & Competencies

• Strong understanding of construction methods, materials, infrastructure systems, and industry standards.
• Ability to interpret technical drawings, specifications, engineering studies, and construction documentation.
• Strong contract negotiation, procurement, cost analysis, and financial management skills.
• Experience developing and monitoring detailed project schedules, including critical-path scheduling when appropriate.
• Ability to conduct meaningful construction-site inspections and identify potential workmanship, quality, and performance concerns.
• Sound independent judgment and the ability to make practical recommendations supported by technical and financial analysis.
• Strong communication and interpersonal skills, including the ability to work effectively with residents, contractors, consultants, volunteers, and management.
• Proficiency with Microsoft Office and familiarity with project management software.
• Familiarity with GIS-based infrastructure and asset management systems preferred.
• Knowledge of applicable permitting, construction safety, and regulatory requirements.
• Experience with community associations, resorts, municipalities, parks or similar organizations.

Preferred Certifications

• Bachelors degree or higher in civil or environmental engineering, construction management, facilities management, architecture or a related technical field.
• Professional Engineer (PE), Registered Architect (RA), Project Management Professional (PMP), or other relevant professional credentials preferred but not required
• Other relevant construction management, infrastructure, or technical certifications.
• Experience with project management software and reporting.

Work Environment

This position combines office-based project planning and administration with substantial fieldwork throughout the community. The role requires regular visits to construction sites, infrastructure assets, landscaped areas, and natural environments, including outdoor work in varying weather conditions.

Additional Requirements

• Valid driver's license with a satisfactory driving record.
• Successful completion of background screening and drug testing.
• Ability to work occasional evenings, weekends, and emergency-response situations as required.
• Ability to visit and inspect active construction and infrastructure project sites safely.

Why Join AIPCA?

This is an opportunity to make a lasting impact on one of Florida's premier master-planned communities. The Project Manager will play a vital role in preserving the natural beauty, infrastructure, and quality of life that make Amelia Island Plantation a distinctive place to live and visit.

To Apply: Please submit your resume and cover letter for consideration.

Benefits:

401K

401K Matching

Dental and Health Insurance

Life Insurance

Paid Time Off

Professional Development assistance

Tuition Reimbursement

Vision Insurance