E-3 Visa Accounting Specialist Jobs

INTRODUCTION

Duke University is seeking an Accounting Specialist to support financial operations by maintaining accurate records, reconciling accounts, and ensuring compliance with accounting standards. In this role, you’ll work with a variety of financial data—from invoices and general ledger entries to loan activity and reporting—helping ensure everything is accurate, timely, and audit-ready.

You’ll collaborate with departments across the organization, provide guidance on financial processes, and contribute to reporting that supports decision-making. This is a great opportunity for someone who enjoys problem-solving, working with detailed financial data, and playing a key role in maintaining strong internal controls.

LOCATION

Location:
Durham, NC, US, 27710

MINIMUM REQUIREMENTS

• Two years of post-secondary education in accounting or a related business field.
• Three years of experience in an accounting environment; or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

• Experience reconciling accounts and preparing financial reports.
• Experience working with general ledger systems and financial transactions (ACH, wires, etc.).
• Familiarity with GAAP principles and regulatory reporting requirements (IRS, NCDOR).
• Experience supporting audits or maintaining internal controls.

OTHER REQUIREMENTS

• Strong attention to detail and analytical skills.
• Ability to manage multiple financial processes and meet deadlines.
• Strong communication skills to partner with internal departments.
• Ability to maintain confidentiality and handle sensitive financial information.

WHAT YOU’LL DO

• Perform a variety of complex accounting tasks involved in maintaining financial records and processing related data such as invoices, and other documents; monitor and reconcile accounts with detailed financial statements.
• Analyze, verify, and reconcile transactions including, but not limited to, cash letters, wires/ACH’s, and Sharedrafts to ensure that these were recorded to the general ledger accurately, within established timelines, and in alignment with GAAP.
• Utilize knowledge of IRS and NCDOR reporting requirements to ensure payments are calculated and settled within established guidelines.
• Monitor account balances with Corporate Credit Union to maximize income from dividends. Timely reconciliations of accounts are required. The Corporate account has significant volume involved. Monitor Duke Credit Union accounts with other financial institutions to ensure dividends are received and accurately recorded.
• Accurately maintain an environment of strong internal controls to minimize findings in NCUA and CPA Exams. Serve as a resource to departments on internal control matters.
• Ensure that Vendor invoices and Visa Business card statements are authorized and settled by due dates. Maintain records of departmental budget expenditures, informing appropriate staff members of financial status.
• Maintain interface with departmental personnel to obtain and provide information to verify or support financial records and ensure compliance with established Credit Union policies and procedures; prepare correspondence and answer inquiries regarding accounting information as required.
• Analyze financial information and prepare complex financial reports and statements reflecting various data for utilization by higher management.
• Calculate loan and share rates in accordance with Credit Union guidelines and update share rates and Prime rates in Epysis.
• Analyze the monthly Credit Disability/Life Savings premiums collected and confirm with Trustage the amounts to be settled.
• Record new First Mortgages, Participation Loans, Commercial Loans, and Student Loans in the Credit Unions’ General Ledger and ensure that subsequent loan payments are accurately recorded.
• Assist as needed in the Marketing and HR Departments.
• Perform other related duties incidental to the work described herein.

COMPENSATION

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $18.00 to USD $26.62. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

EQUAL OPPORTUNITY EMPLOYER

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy-related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

ESSENTIAL PHYSICAL JOB FUNCTIONS

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).