E-3 Visa Clinical Trial Manager Jobs
Clinical Trial Manager roles qualify as E-3 specialty occupations, requiring a bachelor's degree in life sciences, nursing, or a related clinical field. Australian professionals can secure E-3 visa sponsorship without competing in the H-1B lottery, and the visa renews indefinitely as long as your sponsoring employer remains active.
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Get Access To All JobsINTRODUCTION
The Huntsman Cancer Institute Clinical Trials Office (CTO) is hiring a coordinator to assist the Activation Project Administrator in various activation activities for oncology clinical trials conducted at Huntsman Cancer Institute. Responsible for assisting in evaluating new clinical trial opportunities for HCI with faculty principal investigators and clinical trial research managers and administrators. This will include assisting in facilitating and building strategic relationships with research partners; facilitation, tracking and execution of confidentiality agreements, completing feasibility questionnaires, conducting pre-study site visits, and tracking of the opportunities and outcomes. Serve as liaison with sponsors and vendors; assist with deliverables to clinical trial research multi-disciplinary teams; oversee project agreements; and nurture internal & external partnerships.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
ROLE AND RESPONSIBILITIES
- Coordinates activation workflows to ensure appropriate timelines are met.
- Execution of confidentiality agreement for all clinical trial opportunities.
- Assists in maintaining trial activation resources, brochures and start-up materials for activation process.
- Completes feasibility questionnaires for clinical trials presented to the Clinical Trials Office.
- Liaison with internal or external clients, sponsors, or partners for assigned studies, projects, or programs. Lead contact for all project matters; understand and manage contractual and organizational client expectations; nurture client relationship and needs. Provide to the sponsor regular reports on project status, certain metrics, and issues.
- Manage project deliverables. Track progress by keeping close metrics, including but not limited to time and quality. Be accountable for follow-up on action items. Work with the Project Administrator and Manager in identifying, resolving, or escalating issues.
- Represent the Clinical Trials Office in HCI Clinical Trial Research Group meetings.
- Complete intake Clinical Trial Research Group new study review and prioritization forms.
- Submit trial packages to the Feasibility Administrative Review committee and follow-up on action items to achieve approval.
- Liaise with the Office of Sponsored Projects and CTO Finance Pre-Award team to ensure appropriate and timely execution of CDAs, CTAs and study budgets. Assist in scheduling calls and supporting negotiations in these areas.
- In cooperation with research managers and administrators, organize and actively participate in sponsor site visits.
- Serve as an internal liaison to bridge trials from activation to start-up.
- Act as a liaison between study sponsors, HCI investigators and the Clinical Trials Office by evaluating problems and providing solutions.
- Understand and act within the framework of regulatory guidelines provided by federal, state, and local regulatory agencies and ethical guidelines pertaining to the conduct of clinical research.
- Promote a positive work environment that is maintained through open and effective communication.
- Serve as first point of contact for potential outside CROs and sponsors. Be the face of the HCI CTO.
- Establish and foster strong relationships and interactions with HCI investigators, study sponsors and the Clinical Trials Office personnel.
- Ensure high quality of data and metrics to study sponsors and research teams.
- Assist in process and efficiency improvements in the trial activation area.
- Must be able to work independently and have strong communication and human relations skills.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
WORK ENVIRONMENT
Nearly Continuously: Office environment.
Physical Requirements
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
MINIMUM QUALIFICATIONS
Bachelor’s degree in a research or related area plus two years clinical trials/research experience or equivalency (one year of education can be substituted for two years of related work experience) required; demonstrated human relations and effective communication skills also required.
One year of regulatory experience, an understanding of medical terminology and technical writing experience preferred.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
PREFERENCES
Bachelor’s degree in a health sciences or related field with two years professional research experience in human subject research. Preferred Oncology Clinical Trials Experience. Exceptional organizational skills, attention to detail, and demonstrated human relations and effective communication skills also preferred.
- Knowledge of FDA regulations relevant to drugs, devices, biologics.
- Previous working knowledge and experience with the pharmaceutical sponsors and contract research organizations.
- Attention to detail with excellent analytical and problem-solving skills.
- Thorough knowledge and understanding of medical, laboratory, and clinical trial concepts and terminology in oncology.
- Ability to manage multiple tasks and set priorities and meet deadlines.
- Work within a team approach and be motivated to work consistently in a fast-paced, “customer-focused” environment.
- Excellent organizational and communication skills.
- Skilled in Microsoft Office.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
TYPE Benefited Staff
SPECIAL INSTRUCTIONS SUMMARY
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
CLOSE DATE
Close Date: 10/20/2026
PAY RATE RANGE
Pay Rate Range: 39300 to 61384.25
STANDARD HOURS PER WEEK
Standard Hours per Week: 40
FULL TIME OR PART TIME?
Full Time or Part Time? Full Time
SHIFT
Shift: Day
INTRODUCTION
The Huntsman Cancer Institute Clinical Trials Office (CTO) is hiring a coordinator to assist the Activation Project Administrator in various activation activities for oncology clinical trials conducted at Huntsman Cancer Institute. Responsible for assisting in evaluating new clinical trial opportunities for HCI with faculty principal investigators and clinical trial research managers and administrators. This will include assisting in facilitating and building strategic relationships with research partners; facilitation, tracking and execution of confidentiality agreements, completing feasibility questionnaires, conducting pre-study site visits, and tracking of the opportunities and outcomes. Serve as liaison with sponsors and vendors; assist with deliverables to clinical trial research multi-disciplinary teams; oversee project agreements; and nurture internal & external partnerships.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
ROLE AND RESPONSIBILITIES
- Coordinates activation workflows to ensure appropriate timelines are met.
- Execution of confidentiality agreement for all clinical trial opportunities.
- Assists in maintaining trial activation resources, brochures and start-up materials for activation process.
- Completes feasibility questionnaires for clinical trials presented to the Clinical Trials Office.
- Liaison with internal or external clients, sponsors, or partners for assigned studies, projects, or programs. Lead contact for all project matters; understand and manage contractual and organizational client expectations; nurture client relationship and needs. Provide to the sponsor regular reports on project status, certain metrics, and issues.
- Manage project deliverables. Track progress by keeping close metrics, including but not limited to time and quality. Be accountable for follow-up on action items. Work with the Project Administrator and Manager in identifying, resolving, or escalating issues.
- Represent the Clinical Trials Office in HCI Clinical Trial Research Group meetings.
- Complete intake Clinical Trial Research Group new study review and prioritization forms.
- Submit trial packages to the Feasibility Administrative Review committee and follow-up on action items to achieve approval.
- Liaise with the Office of Sponsored Projects and CTO Finance Pre-Award team to ensure appropriate and timely execution of CDAs, CTAs and study budgets. Assist in scheduling calls and supporting negotiations in these areas.
- In cooperation with research managers and administrators, organize and actively participate in sponsor site visits.
- Serve as an internal liaison to bridge trials from activation to start-up.
- Act as a liaison between study sponsors, HCI investigators and the Clinical Trials Office by evaluating problems and providing solutions.
- Understand and act within the framework of regulatory guidelines provided by federal, state, and local regulatory agencies and ethical guidelines pertaining to the conduct of clinical research.
- Promote a positive work environment that is maintained through open and effective communication.
- Serve as first point of contact for potential outside CROs and sponsors. Be the face of the HCI CTO.
- Establish and foster strong relationships and interactions with HCI investigators, study sponsors and the Clinical Trials Office personnel.
- Ensure high quality of data and metrics to study sponsors and research teams.
- Assist in process and efficiency improvements in the trial activation area.
- Must be able to work independently and have strong communication and human relations skills.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
WORK ENVIRONMENT
Nearly Continuously: Office environment.
Physical Requirements
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
MINIMUM QUALIFICATIONS
Bachelor’s degree in a research or related area plus two years clinical trials/research experience or equivalency (one year of education can be substituted for two years of related work experience) required; demonstrated human relations and effective communication skills also required.
One year of regulatory experience, an understanding of medical terminology and technical writing experience preferred.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
PREFERENCES
Bachelor’s degree in a health sciences or related field with two years professional research experience in human subject research. Preferred Oncology Clinical Trials Experience. Exceptional organizational skills, attention to detail, and demonstrated human relations and effective communication skills also preferred.
- Knowledge of FDA regulations relevant to drugs, devices, biologics.
- Previous working knowledge and experience with the pharmaceutical sponsors and contract research organizations.
- Attention to detail with excellent analytical and problem-solving skills.
- Thorough knowledge and understanding of medical, laboratory, and clinical trial concepts and terminology in oncology.
- Ability to manage multiple tasks and set priorities and meet deadlines.
- Work within a team approach and be motivated to work consistently in a fast-paced, “customer-focused” environment.
- Excellent organizational and communication skills.
- Skilled in Microsoft Office.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
TYPE Benefited Staff
SPECIAL INSTRUCTIONS SUMMARY
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
CLOSE DATE
Close Date: 10/20/2026
PAY RATE RANGE
Pay Rate Range: 39300 to 61384.25
STANDARD HOURS PER WEEK
Standard Hours per Week: 40
FULL TIME OR PART TIME?
Full Time or Part Time? Full Time
SHIFT
Shift: Day
See all E-3 Visa Clinical Trial Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Clinical Trial Manager Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Clinical Trial Manager
Translate your AHPRA credentials for U.S. employers
Australian clinical trial certifications and AHPRA registration don't map directly to U.S. standards. Frame your credentials in terms of ICH-GCP compliance, FDA-regulated trial experience, and any ACRP or SOCRA certifications to signal immediate readiness to U.S. hiring managers.
Target CROs with established Australian hiring pipelines
Contract research organizations like ICON, Labcorp Drug Development, and IQVIA regularly sponsor E-3 visas because they already operate in Australia and understand the visa. Prioritize these employers early, their HR teams won't need educating on the E-3 process.
Search for verified E-3 sponsorship roles on Migrate Mate
Use Migrate Mate to filter Clinical Trial Manager roles by employers with active E-3 and LCA filing history. This cuts out roles where sponsorship is listed as possible but never actioned, saving weeks of back-and-forth with recruiters.
Clarify sponsor eligibility before the offer stage
Some sponsors are biotech startups without an established DOL wage compliance process. Ask early whether the employer has filed an LCA before, if not, confirm they're prepared to engage legal counsel or use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork before you give notice at your current job.
Confirm the role meets DOL specialty occupation standards
A Clinical Trial Manager title doesn't automatically satisfy the E-3 specialty occupation requirement. The job description must specify a degree requirement in a relevant field, not just preferred qualifications, or your LCA and visa application faces rejection at the DOL certification stage.
Request E-3 processing at an Australian consulate, not by mail
Applying for the E-3 visa stamp at a U.S. consulate in Sydney or Melbourne is faster than USCIS change-of-status processing from within the U.S. If you're currently onshore, factor the consulate appointment wait time into your employer's proposed start date.
E-3 Visa Clinical Trial Manager: Frequently Asked Questions
How do I find Clinical Trial Manager jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search, it filters Clinical Trial Manager roles by employers with confirmed E-3 and LCA filing history, so you're not applying blindly to positions where sponsorship is listed as possible but rarely actioned. CROs and large pharma employers are the most consistent E-3 sponsors in clinical research.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does the E-3 visa work better than the H-1B for Clinical Trial Managers?
For Australian nationals, the E-3 is significantly more practical. There's no annual lottery, no cap that fills within days, and no random selection risk. You can apply directly at a U.S. consulate in Australia once you have a certified LCA and job offer, with the visa typically processed within weeks rather than months.
What qualifications does a Clinical Trial Manager need to qualify for an E-3?
You need a bachelor's degree or higher in a relevant field, life sciences, nursing, pharmacy, or biomedical science are the most commonly accepted. The job offer itself must also specify a degree requirement, not just a preference. Australian three-year bachelor's degrees are generally accepted as equivalent to a U.S. four-year degree for E-3 purposes.
Can a biotech startup sponsor my E-3 visa as a Clinical Trial Manager?
Yes, any U.S. employer can sponsor an E-3, including early-stage biotechs. The requirement is that they file a certified LCA with the DOL before your visa application. Smaller companies without prior sponsorship experience often need support navigating the DOL wage compliance and LCA filing process, so confirm their readiness before accepting an offer.