E-3 Visa Medical Office Assistant Jobs
Medical Office Assistant roles in the U.S. qualify for E-3 visa sponsorship when the position requires a bachelor's degree in health administration, healthcare management, or a related field. The E-3 has no lottery and renews every two years, making it a stable path for Australian professionals entering U.S. clinical support and administrative healthcare settings.
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Get Access To All JobsGENERAL SUMMARY:
Works in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.
Responsibilities:
- Greets patients and visitors, checks patients in and out, and obtains necessary documentation. Verifies and enters demographic information.
- Obtains and verifies insurance authorizations/precertification. Completes medical record release requests and schedules/confirms patient appointments.
- Enters, reviews and submits charges for patient procedures and services daily. Collects co-payments and reconciles all daily reports and deposits for accuracy.
- Provides general office and clerical support to assigned area.
EDUCATION/EXPERIENCE REQUIRED:
-
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
-
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
-
Excellent customer service skills and attention to detail.
- Ability to verify patient insurance coverage and demographics, prepare patient rooms, provide pertinent information including patient education as directed.
- Familiarity with medical office workflows preferred.
- Ability to function collaboratively in a team setting.
- Strong attention to detail; excellent customer service and ability to listen/speak effectively to patients. Previous experience in high volume medical or surgical practice is preferred.
- Excellent customer service.
- Adept with electronic medical records.
- Epic experience preferred but not required.
- High degree of diplomacy and professional presentation to clients.
Additional Details
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Overview
Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers.
Benefits
The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.
Equal Employment Opportunity/Affirmative Action Employer
Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.
GENERAL SUMMARY:
Works in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.
Responsibilities:
- Greets patients and visitors, checks patients in and out, and obtains necessary documentation. Verifies and enters demographic information.
- Obtains and verifies insurance authorizations/precertification. Completes medical record release requests and schedules/confirms patient appointments.
- Enters, reviews and submits charges for patient procedures and services daily. Collects co-payments and reconciles all daily reports and deposits for accuracy.
- Provides general office and clerical support to assigned area.
EDUCATION/EXPERIENCE REQUIRED:
-
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
-
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
-
Excellent customer service skills and attention to detail.
- Ability to verify patient insurance coverage and demographics, prepare patient rooms, provide pertinent information including patient education as directed.
- Familiarity with medical office workflows preferred.
- Ability to function collaboratively in a team setting.
- Strong attention to detail; excellent customer service and ability to listen/speak effectively to patients. Previous experience in high volume medical or surgical practice is preferred.
- Excellent customer service.
- Adept with electronic medical records.
- Epic experience preferred but not required.
- High degree of diplomacy and professional presentation to clients.
Additional Details
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Overview
Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers.
Benefits
The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.
Equal Employment Opportunity/Affirmative Action Employer
Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Medical Office Assistant
Verify your degree meets specialty occupation
Australian three-year bachelor's degrees in health administration or healthcare management are generally accepted under E-3, but your job offer letter must explicitly state the role requires a degree in a specific field. A generic 'bachelor's preferred' line won't support your application.
Target health systems with LCA filing history
Focus your search on hospital networks, multi-site medical groups, and large outpatient clinics. These employers already have HR infrastructure for sponsoring international staff, so you're not educating them on the E-3 from scratch during your interview.
Get your AHPRA credentials translated early
U.S. healthcare employers frequently ask for credential equivalency documentation upfront. Prepare a credentials summary that maps your Australian qualifications and any clinical certifications to U.S. equivalents before you start applying, not after you receive an offer.
Clarify the LCA timeline with your employer
Your employer must file and receive a certified Labor Condition Application from DOL before your visa interview. DOL certifies LCAs within seven working days in most cases, but ask HR to confirm this step is in their onboarding plan, not an afterthought.
Use Migrate Mate's E-3 filing service for paperwork
Medical Office Assistant roles often span both administrative and clinical duties, which can complicate how the specialty occupation is framed. Migrate Mate's E-3 filing service handles your LCA and consulate documentation so the role description accurately supports your visa application.
Confirm E-Verify enrollment before accepting an offer
STEM OPT employers must be E-Verify enrolled, and many healthcare networks are already enrolled. Ask HR directly before signing, because an employer who isn't enrolled will need extra lead time to complete onboarding before you can start work.
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Find Medical Office Assistant JobsMedical Office Assistant E-3 Visa: Frequently Asked Questions
How do I find Medical Office Assistant jobs with E-3 sponsorship?
Migrate Mate is the recommended way to search, as it filters roles by E-3 visa sponsorship eligibility so you're only seeing employers open to Australian applicants. Medical Office Assistant positions that qualify tend to be at hospital systems, large medical groups, and outpatient clinic networks that already have international hiring processes in place.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Medical Office Assistant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined and what the employer requires. If the job description mandates a bachelor's degree in health administration, healthcare management, or a closely related field, it can qualify. Roles that list a degree as preferred rather than required, or that accept any field of study, are unlikely to meet the specialty occupation standard USCIS applies to E-3 applications.
How does the E-3 compare to the H-1B for Medical Office Assistant roles?
The E-3 is exclusively for Australian citizens and has no lottery, no annual cap, and no random selection process. The H-1B has an 85,000-slot annual cap with a lottery that most applicants don't win in a given year. For Australians in medical office roles, the E-3 is a direct path, while the H-1B involves significant uncertainty even if the role qualifies.
Can I transfer my Australian healthcare administration qualifications for an E-3 application?
Yes. Australian three-year bachelor's degrees in health administration or healthcare management are generally accepted as equivalent to U.S. four-year degrees for E-3 purposes. You'll need to present your transcripts and, if requested by the consular officer, a credential evaluation. Certifications like medical billing or clinical coding credentials from Australian bodies should also be documented and mapped to their U.S. equivalents.
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