E-3 Visa Medical Office Assistant Jobs
Medical Office Assistant roles in the U.S. qualify for E-3 visa sponsorship when the position requires a bachelor's degree in health administration, healthcare management, or a related field. The E-3 has no lottery and renews every two years, making it a stable path for Australian professionals entering U.S. clinical support and administrative healthcare settings.
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Get Access To All JobsLocation: Middleburg, FL
Facility: Ascension St. Vincent's Joe Adams Building
Schedule: Full-time
What You Will Do:
- Prepare patients for examination and assist the physician with medical procedures and treatments.
- Record patient vital signs, medical histories, and other information accurately in patient charts.
- Manage clinical logistics, including preparing treatment rooms and maintaining supplies and equipment.
- Perform essential clerical duties, such as answering phones, filing, and maintaining patient records.
What You Will Need:
Licensure / Certification / Registration:
- BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.
- Medical Assistant preferred.
- Nat'l Medical Assistant (MA) Certification preferred - CMA (Cert. Medical Assistant), RMA (Registered Medical Assistant)/AAMA Cert. (American Association of Medical Assistants). NCCT, AAMA, or AMT are acceptable certification sites.
- Completion of Basic Machine Operators (BMO) cert. preferred.
- Current registration with State of FL as a BMO Operator preferred.
Education:
-
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
-
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Why Join Our Team:
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.
Equal Employment Opportunity Employer:
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Benefits:
- Paid time off (PTO)
- Various health insurance options & wellness plans
- Retirement benefits including employer match plans
- Long-term & short-term disability
- Employee assistance programs (EAP)
- Parental leave & adoption assistance
- Tuition reimbursement
- Ways to give back to your community
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.
Location: Middleburg, FL
Facility: Ascension St. Vincent's Joe Adams Building
Schedule: Full-time
What You Will Do:
- Prepare patients for examination and assist the physician with medical procedures and treatments.
- Record patient vital signs, medical histories, and other information accurately in patient charts.
- Manage clinical logistics, including preparing treatment rooms and maintaining supplies and equipment.
- Perform essential clerical duties, such as answering phones, filing, and maintaining patient records.
What You Will Need:
Licensure / Certification / Registration:
- BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.
- Medical Assistant preferred.
- Nat'l Medical Assistant (MA) Certification preferred - CMA (Cert. Medical Assistant), RMA (Registered Medical Assistant)/AAMA Cert. (American Association of Medical Assistants). NCCT, AAMA, or AMT are acceptable certification sites.
- Completion of Basic Machine Operators (BMO) cert. preferred.
- Current registration with State of FL as a BMO Operator preferred.
Education:
-
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
-
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Why Join Our Team:
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.
Equal Employment Opportunity Employer:
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Benefits:
- Paid time off (PTO)
- Various health insurance options & wellness plans
- Retirement benefits including employer match plans
- Long-term & short-term disability
- Employee assistance programs (EAP)
- Parental leave & adoption assistance
- Tuition reimbursement
- Ways to give back to your community
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.
See all E-3 Visa Medical Office Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Medical Office Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Medical Office Assistant
Verify your degree meets specialty occupation
Australian three-year bachelor's degrees in health administration or healthcare management are generally accepted under E-3 visa, but your job offer letter must explicitly state the role requires a degree in a specific field. A generic 'bachelor's preferred' line won't support your application.
Target health systems with LCA filing history
Focus your search on hospital networks, multi-site medical groups, and large outpatient clinics. These employers already have HR infrastructure for sponsoring international staff, so you're not educating them on the E-3 from scratch during your interview.
Get your AHPRA credentials translated early
U.S. healthcare employers frequently ask for credential equivalency documentation upfront. Prepare a credentials summary that maps your Australian qualifications and any clinical certifications to U.S. equivalents before you start applying, not after you receive an offer.
Clarify the LCA timeline with your employer
Your employer must file and receive a certified Labor Condition Application from DOL before your visa interview. DOL certifies LCAs within seven working days in most cases, but ask HR to confirm this step is in their onboarding plan, not an afterthought.
Use Migrate Mate's E-3 filing service for paperwork
Medical Office Assistant roles often span both administrative and clinical duties, which can complicate how the specialty occupation is framed. Migrate Mate's E-3 filing service handles your LCA and consulate documentation so the role description accurately supports your visa application.
Confirm E-Verify enrollment before accepting an offer
STEM OPT employers must be E-Verify enrolled, and many healthcare networks are already enrolled. Ask HR directly before signing, because an employer who isn't enrolled will need extra lead time to complete onboarding before you can start work.
E-3 Visa Medical Office Assistant: Frequently Asked Questions
How do I find Medical Office Assistant jobs with E-3 sponsorship?
Migrate Mate is the recommended way to search, as it filters roles by E-3 visa sponsorship eligibility so you're only seeing employers open to Australian applicants. Medical Office Assistant positions that qualify tend to be at hospital systems, large medical groups, and outpatient clinic networks that already have international hiring processes in place.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Medical Office Assistant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined and what the employer requires. If the job description mandates a bachelor's degree in health administration, healthcare management, or a closely related field, it can qualify. Roles that list a degree as preferred rather than required, or that accept any field of study, are unlikely to meet the specialty occupation standard USCIS applies to E-3 applications.
How does the E-3 compare to the H-1B for Medical Office Assistant roles?
The E-3 is exclusively for Australian citizens and has no lottery, no annual cap, and no random selection process. The H-1B visa has an 85,000-slot annual cap with a lottery that most applicants don't win in a given year. For Australians in medical office roles, the E-3 is a direct path, while the H-1B involves significant uncertainty even if the role qualifies.
Can I transfer my Australian healthcare administration qualifications for an E-3 application?
Yes. Australian three-year bachelor's degrees in health administration or healthcare management are generally accepted as equivalent to U.S. four-year degrees for E-3 purposes. You'll need to present your transcripts and, if requested by the consular officer, a credential evaluation. Certifications like medical billing or clinical coding credentials from Australian bodies should also be documented and mapped to their U.S. equivalents.