Facilities Coordinator Jobs
Facilities Coordinator jobs are open across corporate real estate, healthcare, education, manufacturing, and property management, from entry-level to senior coordinator and facilities manager roles, with specializations in space planning, vendor management, and preventive maintenance. Scan the live roles below and apply to whichever ones fit.
Find Facilities Coordinator JobsOverview
Showing 5 of 163+ Facilities Coordinator jobs
About the Role:
The Account Coordinator supports day-to-day facilities operations by reviewing, processing, and managing work orders and client work order platforms. This role ensures accuracy, timely follow-up, and clear communication with internal teams, subcontractors, and clients. The Account Coordinator helps maintain service excellence through strong attention to detail, tracking work progress, and producing operational reports.
Responsibilities:What You’ll Do:
- Review incoming work orders in client work order systems for accuracy, required details, and scope.
- Enter and maintain work orders in the OPX system according to company standards.
- Monitor client work order portals for updates, new requests, notes, or required actions.
- Prioritize and assign work orders based on urgency, SLAs, and client requirements.
- Track work order progress from initiation through completion across both systems.
- Ensure all required documentation (photos, notes, completion details) is received and properly uploaded.
- Communicate with field teams, subcontractors, and vendors regarding scheduling, updates, and clarifications.
- Follow up on outstanding or overdue work orders to ensure timely resolution.
- Generate daily, weekly, and monthly reports on work order status, performance, and SLA compliance.
- Maintain dashboards, logs, and OPX reporting tools to support operational visibility.
- Provide operational summaries, data insights, and status updates to leadership and clients.
- Assist Account Managers with client communications and service updates.
- Support special projects, urgent requests, and service changes.
- Maintain organized work order files, documentation, and account records.
What We’re Looking For:
- 1–3 years of experience in facilities services, operations coordination, or administrative support.
- Experience with work order management platforms (OPX and/or client-facing portals).
- Strong attention to detail and accuracy in data entry.
- Excellent communication and follow-up skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficient in Microsoft Office Suite (Excel, Outlook, Teams).
- Strong customer service mindset with the ability to collaborate across teams.
- Knowledge of facilities services, janitorial, maintenance, or vendor-managed operations.
- Experience generating operational or performance reporting.
- Familiarity with SLAs, subcontractor coordination, and the work order lifecycle
Company-Provided Benefits (Full-Time, 30+ Hours per Week)
- Basic Life Insurance and Accidental Death & Dismemberment (AD&D)
- Short-Term Disability Insurance
- Medical and Dental Insurance
- Additional Life and AD&D Insurance
- Supplemental Short-Term Disability Insurance
- Long-Term Disability Insurance
- Hospital Indemnity, Accident, and Critical Illness Insurance
- 401(k) Retirement Plan available for all team members
About the Role:
The Account Coordinator supports day-to-day facilities operations by reviewing, processing, and managing work orders and client work order platforms. This role ensures accuracy, timely follow-up, and clear communication with internal teams, subcontractors, and clients. The Account Coordinator helps maintain service excellence through strong attention to detail, tracking work progress, and producing operational reports.
Responsibilities:What You’ll Do:
- Review incoming work orders in client work order systems for accuracy, required details, and scope.
- Enter and maintain work orders in the OPX system according to company standards.
- Monitor client work order portals for updates, new requests, notes, or required actions.
- Prioritize and assign work orders based on urgency, SLAs, and client requirements.
- Track work order progress from initiation through completion across both systems.
- Ensure all required documentation (photos, notes, completion details) is received and properly uploaded.
- Communicate with field teams, subcontractors, and vendors regarding scheduling, updates, and clarifications.
- Follow up on outstanding or overdue work orders to ensure timely resolution.
- Generate daily, weekly, and monthly reports on work order status, performance, and SLA compliance.
- Maintain dashboards, logs, and OPX reporting tools to support operational visibility.
- Provide operational summaries, data insights, and status updates to leadership and clients.
- Assist Account Managers with client communications and service updates.
- Support special projects, urgent requests, and service changes.
- Maintain organized work order files, documentation, and account records.
What We’re Looking For:
- 1–3 years of experience in facilities services, operations coordination, or administrative support.
- Experience with work order management platforms (OPX and/or client-facing portals).
- Strong attention to detail and accuracy in data entry.
- Excellent communication and follow-up skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficient in Microsoft Office Suite (Excel, Outlook, Teams).
- Strong customer service mindset with the ability to collaborate across teams.
- Knowledge of facilities services, janitorial, maintenance, or vendor-managed operations.
- Experience generating operational or performance reporting.
- Familiarity with SLAs, subcontractor coordination, and the work order lifecycle
Company-Provided Benefits (Full-Time, 30+ Hours per Week)
- Basic Life Insurance and Accidental Death & Dismemberment (AD&D)
- Short-Term Disability Insurance
- Medical and Dental Insurance
- Additional Life and AD&D Insurance
- Supplemental Short-Term Disability Insurance
- Long-Term Disability Insurance
- Hospital Indemnity, Accident, and Critical Illness Insurance
- 401(k) Retirement Plan available for all team members
See All 163+ Facilities Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Facilities Coordinator JobsFacilities Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Education
What Employers Look For
The qualifications that appear most often in facilities coordinator jobs.
- Two or more years of experience in facilities, property management, or building operations
- Proficiency with a CMMS or facilities management software platform
- Experience coordinating vendors, contractors, and service agreements
- Strong knowledge of OSHA regulations and workplace safety compliance
- Associate or bachelor's degree in facilities management, business, or a related field
- IFMA FMP, CFM, or equivalent facilities management certification preferred
Tips for Your Facilities Coordinator Job Search
Tailor your resume for FM software
Facilities coordinator postings frequently screen for experience with CMMS platforms like Archibus, IBM Maximo, or ServiceNow FM. Name the specific tools you've used and the workflows you managed, not just that you're 'proficient in facilities software.'
Highlight certifications that set you apart
An FMP or CFM designation from IFMA, or a LEED Green Associate credential, signals to hiring managers that you understand both operational and sustainability priorities. List active certifications near the top of your resume, not buried in a skills section.
Apply early to roles that fit
Migrate Mate lists facilities coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by work order volume
Job descriptions that mention high work order volume, multi-site portfolios, or 24/7 operations signal a faster-paced environment. If that matches your background, call out the volume you managed in past roles so your resume maps directly to what they need.
Prepare vendor and contractor scenario answers
Interviewers for facilities coordinator roles almost always ask how you've handled a contractor who missed a deadline or a vendor dispute. Prepare two or three specific examples with outcomes before your first phone screen, not just during prep for the final round.
Negotiate scope before you negotiate pay
Before accepting an offer, clarify the number of sites you'll cover, on-call expectations, and whether you'll have direct reports. Facilities coordinator roles vary enormously in scope, and what you agree to on day one shapes every performance review after it.
Facilities Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most facilities coordinators?
The most active employers for facilities coordinators right now are Mindful Support Services, JLL, and Cyrus Works, and the most openings are in California, Texas, and Virginia, based on current listings on Migrate Mate as of November 2026. Healthcare systems, corporate real estate firms, and large universities tend to post the highest volume of these roles year-round.
How many facilities coordinator jobs are remote?
About 30% of facilities coordinator openings are fully remote or hybrid as of November 2026, which is lower than most office roles because the job is inherently site-dependent. Administrative sub-functions like vendor invoicing, work order tracking, space planning coordination, and reporting are the areas most likely to allow partial remote flexibility.
How do you become a facilities coordinator?
Start by building hands-on experience in building operations, property management, or an administrative role within a facilities department. Earning an IFMA FMP credential or a LEED Green Associate designation strengthens your application significantly. Getting comfortable with a CMMS platform, even through a trial or coursework, closes the gap that stops many entry-level candidates from moving forward in screening.
Can I get a facilities coordinator job with little or no experience?
Yes, but you'll need to show transferable skills clearly. Administrative coordinators, office managers, and property management assistants regularly make this transition. Emphasize any experience scheduling vendors, managing service requests, tracking budgets, or handling building access systems. Volunteer or internship work in a facilities or operations department, even briefly, gives hiring managers a concrete reason to call you.
What does the facilities coordinator interview process look like?
Most employers run a phone screen first, followed by one or two in-person or video rounds. Expect scenario-based questions about vendor disputes, emergency response situations, and how you prioritize competing work orders. Some employers include a walk-through of the facility and ask you to identify maintenance or safety concerns on the spot, particularly for roles managing physical campuses or multi-floor office buildings.
Where can I find and apply to facilities coordinator jobs?
You can find and apply to facilities coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and location, and apply directly to each listing that fits.
See All 163+ Facilities Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Facilities Coordinator Jobs