Full Charge Bookkeeper Jobs

About Us

R.O.W. PRO LLC is an established right-of-way reclamation and utility line clearance contractor operating across North Mississippi. We specialize in vegetation management for electric cooperatives and power companies. We are seeking a dependable, highly organized professional to take ownership of our weekly payroll processing, QuickBooks bookkeeping, utility billing, accounts payable, and day-to-day office administration.

Job Summary

This position is responsible for the full weekly payroll cycle, full-charge bookkeeping, and keeping the office organized and running efficiently. You will pull field hours directly from busybusy, verify cost codes and machine hours, process payroll in QuickBooks (including court-ordered garnishments and deductions), manage accounts payable and vendor bills, generate power company invoices, reconcile monthly accounts, and facilitate annual audits. When payroll and core financial duties are completed, you will take initiative on daily office tasks, document filing, and operational support.

Key Responsibilities

• Weekly Payroll Processing:
• Pull, audit, and reconcile electronic hours, equipment time, and cost codes from busybusy for field crews.
• Enter and run complete weekly payroll in QuickBooks accurately and on strict deadlines.
• Manage and execute specialized payroll deductions, including child support garnishments, wage attachments, and benefit deductions.
• Monitor and enforce timecard compliance, unapproved overtime corrections, and supervisor sign-offs.
• Accounts Payable (A/P):
• Receive, verify, and code vendor invoices, supplier bills, equipment repair statements, and subcontractor charges into QuickBooks.
• Track payment due dates, manage vendor relationships, prepare disbursements/checks, and ensure accounts stay current without late fees.
• Match bills to purchase orders or receipts and review expenses for accuracy.
• Billing, Invoicing & Receivables (A/R):
• Generate and submit detailed weekly/monthly invoices to utility cooperatives and power companies based on contracted crew hours and billable equipment time.
• Track accounts receivable, monitor payment status, and make mobile/bank check deposits.
• Bookkeeping & Monthly Financial Close:
• Maintain the general ledger and reconcile bank and credit card accounts within QuickBooks.
• Perform monthly closeout in QuickBooks, ensuring accurate job costing, clean accounts, and up-to-date financial records.
• Audits & Compliance:
• Lead documentation prep and reporting for annual Workers' Compensation and General Liability insurance audits.
• Manage compliance records, employee documentation (Form I-9, E-Verify), and DOT driver compliance files.
• Office Organization & Daily Administration:
• Maintain a structured, highly organized office environment and digital/paper filing system.
• Handle day-to-day office tasks when payroll or billing is not time-sensitive (sorting mail, ordering office supplies, answering calls, assisting management with paperwork, and organizing records).
• Assist operations leadership with general administrative tasks as needed to keep company workflows moving.

Qualifications & Requirements

• Computer & Tech Proficiency:
• Strong working knowledge of Windows PC environments, file management, and modern office technology.
• Comfortable navigating cloud software, email systems, and digital workflows; quick learner with new tech tools.
• Intermediate proficiency in Microsoft Excel and standard office programs.
• Software Experience:
• QuickBooks: 2+ years of hands-on experience running payroll, managing deductions, entering bills/managing accounts payable, invoicing, and monthly reconciliation (QuickBooks Desktop or Online).
• Time Tracking: Experience with busybusy or similar mobile/electronic time tracking software is preferred.
• Accounting & Payroll Knowledge:
• Solid understanding of accounts payable workflows, bill tracking, and vendor reconciliation.
• Solid understanding of gross-to-net payroll calculations, overtime regulations, and statutory deduction handling (garnishments, child support).
• Direct experience preparing records for Workers' Comp audits.
• Key Traits: Exceptional organizational skills, strong self-starter mentality during downtime, high attention to numerical detail, strict confidentiality, and proactive communication.

Compensation & Work Schedule

• Pay: $23.00 – $26.00 per hour (depending on experience).
• Schedule: Daytime hours (Monday – Thursday / Friday schedule dependent on operational and payroll cycles).
• Location: On-site in Guntown, MS.
• Benefits: Paid company holidays and company benefits discussed during interview.

To Apply

Please submit your resume with relevant QuickBooks payroll and bookkeeping experience through Indeed.

R.O.W. PRO LLC is an Equal Opportunity Employer.

Pay: $23.00 - $26.00 per hour

Expected hours: 40.0 per week

People with a criminal record are encouraged to apply

Work Location: In person