Green Card Administrative Specialist Jobs
Administrative Specialist green card sponsorship follows the EB-2 or EB-3 pathway, requiring your employer to complete PERM labor certification with the Department of Labor before filing an I-140 petition with USCIS. Per-country backlogs mean nationals from high-demand countries should factor priority dates into their timeline from day one.
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Get Access To All JobsAdministrative Specialist II
College of Education & Human Development
Georgia State University
Department of Learning Sciences
The Department of Learning Sciences at Georgia State University is an interdisciplinary unit whose mission is to improve the human condition through data-driven investigations of the learning process, the effective design of learning innovations with or without technology. We strive to create an environment that fosters collaboration, innovation, and academic excellence.
The Department of Learning Sciences is seeking one dedicated and experienced Administrative Specialist II.
WHAT MAKES THE COLLEGE OF EDUCATION & HUMAN DEVELOPMENT A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunities and mentorship.
- A rapidly growing center within an academic setting.
HERE IS WHAT YOU WILL DO
The essential duties and responsibilities of the Administrative Specialist II are the following:
Administrative Responsibilities:
- Schedule meetings and classrooms, provide front office support, including answering phones and responding to general visitor inquiries, and other clerical work as needed.
- Assist with supervising student assistants and Federal Work-Study students. Support faculty search committees.
Academic Responsibilities:
- Manage course enrollment, grade roll verification, and class enrollment verification. Process course authorization and overflow requests.
- Coordinate grade adjustments and incomplete grade requests.
- Schedule classrooms and meeting spaces. Process grade adjustments and incomplete.
- Coordinate textbook adoptions and desk copies for courses.
- Update databases. Prepare PTI and GA teaching packets. Assessment coordination.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.
Qualifications
Minimum Requirements: Bachelor’s degree and two years of related experience, or a combination of education and experience.
Preferred Hiring Requirements:
- Experience working with confidential student records.
- Experience working in Microsoft suite, especially Word, Excel, Outlook, and TEAMS.
- Banner and Argos.
- Experience supervising and directing the work of student assistants.
College/Business Unit: College of Education & Human Development
Department: Learning Sciences
Location: Atlanta Campus
Shift: Monday - Friday 8:30 AM - 5:15 PM
Salary: $43,100 - $51,800
Pay Grade: 16
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 11/10/26, 2:04:15 PM
Closing Date: 11/24/26, 10:59:00 PM
Special Instructions: To be fully considered for this position, all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover Letter
- Three Professional References
Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Value Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability, genetic information, or protected veteran status.
Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime:
Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
Administrative Specialist II
College of Education & Human Development
Georgia State University
Department of Learning Sciences
The Department of Learning Sciences at Georgia State University is an interdisciplinary unit whose mission is to improve the human condition through data-driven investigations of the learning process, the effective design of learning innovations with or without technology. We strive to create an environment that fosters collaboration, innovation, and academic excellence.
The Department of Learning Sciences is seeking one dedicated and experienced Administrative Specialist II.
WHAT MAKES THE COLLEGE OF EDUCATION & HUMAN DEVELOPMENT A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunities and mentorship.
- A rapidly growing center within an academic setting.
HERE IS WHAT YOU WILL DO
The essential duties and responsibilities of the Administrative Specialist II are the following:
Administrative Responsibilities:
- Schedule meetings and classrooms, provide front office support, including answering phones and responding to general visitor inquiries, and other clerical work as needed.
- Assist with supervising student assistants and Federal Work-Study students. Support faculty search committees.
Academic Responsibilities:
- Manage course enrollment, grade roll verification, and class enrollment verification. Process course authorization and overflow requests.
- Coordinate grade adjustments and incomplete grade requests.
- Schedule classrooms and meeting spaces. Process grade adjustments and incomplete.
- Coordinate textbook adoptions and desk copies for courses.
- Update databases. Prepare PTI and GA teaching packets. Assessment coordination.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.
Qualifications
Minimum Requirements: Bachelor’s degree and two years of related experience, or a combination of education and experience.
Preferred Hiring Requirements:
- Experience working with confidential student records.
- Experience working in Microsoft suite, especially Word, Excel, Outlook, and TEAMS.
- Banner and Argos.
- Experience supervising and directing the work of student assistants.
College/Business Unit: College of Education & Human Development
Department: Learning Sciences
Location: Atlanta Campus
Shift: Monday - Friday 8:30 AM - 5:15 PM
Salary: $43,100 - $51,800
Pay Grade: 16
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 11/10/26, 2:04:15 PM
Closing Date: 11/24/26, 10:59:00 PM
Special Instructions: To be fully considered for this position, all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover Letter
- Three Professional References
Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Value Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability, genetic information, or protected veteran status.
Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime:
Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
See all 125+ Green Card Administrative Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Administrative Specialist Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Administrative Specialist
Document your progressive administrative experience
EB-3 skilled worker eligibility requires at least two years of experience in a related occupation. Compile performance reviews, promotion records, and project documentation now so your employer's PERM attorney can build a defensible experience narrative before the I-140 filing.
Search for PERM-sponsoring employers on Migrate Mate
Target employers with verified employment-based green card sponsorship history for administrative roles. Migrate Mate shows which companies have sponsored Administrative Specialist and related positions, so you're not cold-applying to employers unfamiliar with the PERM process.
Check your prevailing wage tier before negotiating
Your PERM-certified wage must meet the DOL prevailing wage for your SOC code and work location. Use the OFLC Wage Search to look up the Level I through Level IV wage range before you negotiate an offer, since the certified wage locks your floor for the entire green card process.
Confirm the employer has completed a PERM recruitment test
PERM requires the employer to run a genuine recruitment effort, including two Sunday newspaper ads and a job order through the State Workforce Agency, before DOL will certify the application. Ask HR or immigration counsel which stage of recruitment the company has reached before accepting an offer tied to sponsorship.
Review your O*NET occupation profile before interviews
PERM job descriptions must align with the actual duties of the sponsored role. Reviewing the O*NET profile for Administrative Specialist gives you the standardized duty and skill language DOL expects, helping you spot mismatches between a posted job description and what will appear on the PERM application.
Understand AC21 portability before changing jobs mid-process
Once your I-485 has been pending 180 days or more, AC21 portability lets you move to a new employer in the same or similar occupation without restarting the green card process. Confirm the new role falls under the same SOC code before resigning, since USCIS will evaluate occupational similarity at time of adjustment.
Green Card Administrative Specialist: Frequently Asked Questions
Which green card category applies to Administrative Specialist roles?
Most Administrative Specialist positions qualify under EB-3 as either professionals with a bachelor's degree or skilled workers with at least two years of verified experience. Roles requiring a master's degree or a bachelor's degree plus five years of progressive administrative experience may qualify under EB-2. Your employer's immigration attorney will determine the appropriate category based on the actual job requirements before filing PERM.
How does green card sponsorship differ from H-1B sponsorship for this role?
H-1B visa sponsorship is temporary and renewable, while green card sponsorship leads to permanent residence. The PERM process requires your employer to test the labor market, obtain a prevailing wage determination from DOL, and demonstrate no qualified U.S. workers are available, before USCIS can approve the I-140. There is no lottery, but per-country annual limits mean nationals from high-demand countries like India and China can face significant priority-date backlogs before the I-485 adjustment stage.
How do I find employers willing to sponsor an Administrative Specialist for a green card?
Many employers sponsor administrative roles but don't advertise that openly in job postings. Migrate Mate lists companies with documented employment-based green card sponsorship history for administrative and operations roles, so you can focus your applications on employers already familiar with the PERM and I-140 process rather than spending time educating companies on the basics.
What happens to my green card case if I change jobs after my I-140 is approved?
If your I-485 adjustment application has been pending for fewer than 180 days, changing employers generally restarts the process and you lose the priority date unless a new employer files a fresh I-140 and USCIS approves a priority date transfer. Once the I-485 has been pending 180 days or more, AC21 portability allows you to move to the same or a similar administrative occupation with a new employer without restarting, provided USCIS accepts the occupational similarity.
Does a job description for an Administrative Specialist role need to match what I actually do?
Yes. PERM regulations require the job description to reflect the minimum requirements for the position as the employer genuinely needs it filled, not the credentials you personally hold. If the posted description overstates requirements to match your background, DOL can audit or deny the PERM application. Reviewing the O*NET profile for Administrative Specialist before your employer files helps confirm the duties and minimum qualifications are grounded in occupational norms rather than tailored to a specific candidate.