Green Card Executive Administrator Jobs
Executive Administrator jobs with green card sponsorship exist across corporate, healthcare, and government-adjacent sectors where employers file PERM labor certifications to permanently sponsor foreign nationals. EB-2 and EB-3 pathways both apply depending on your degree and experience, and priority-date backlogs vary by country of birth.
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Get Access To All JobsINTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
EXECUTIVE ADMINISTRATOR
Location: Minnetonka, MN | Hybrid
Schedule: Full Time
Salary: $62,000–$80,000 (based on experience)
EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly. The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.
What You’ll Do
- Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
- Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
- Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
- Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
- Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
- Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
- Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
- Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
- Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
- Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
- Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
- Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.
What You’ll Bring
- Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
- Previous experience supervising, leading, or mentoring administrative staff.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
- Experience preparing executive presentations, reports, correspondence, and meeting materials.
- Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
- Working knowledge of facilities operations, property management, service agreements, and office project coordination.
- Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
- Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
- Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
- A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.
WHY EVS
- At EVS, we’re committed to creating a workplace where you’re supported, challenged, and rewarded because we believe people do their best work when they feel valued.
- Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
- Work closely with company leadership and have a meaningful impact on employee and client experience.
- Be part of a collaborative team that values Respect, Integrity, and Humility.
- Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
- Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
INTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
EXECUTIVE ADMINISTRATOR
Location: Minnetonka, MN | Hybrid
Schedule: Full Time
Salary: $62,000–$80,000 (based on experience)
EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly. The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.
What You’ll Do
- Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
- Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
- Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
- Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
- Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
- Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
- Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
- Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
- Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
- Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
- Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
- Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.
What You’ll Bring
- Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
- Previous experience supervising, leading, or mentoring administrative staff.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
- Experience preparing executive presentations, reports, correspondence, and meeting materials.
- Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
- Working knowledge of facilities operations, property management, service agreements, and office project coordination.
- Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
- Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
- Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
- A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.
WHY EVS
- At EVS, we’re committed to creating a workplace where you’re supported, challenged, and rewarded because we believe people do their best work when they feel valued.
- Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
- Work closely with company leadership and have a meaningful impact on employee and client experience.
- Be part of a collaborative team that values Respect, Integrity, and Humility.
- Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
- Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
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Get Access To All JobsTips for Finding Green Card Sponsorship as an Executive Administrator
Match your credentials to the right EB tier
An advanced degree or a bachelor's degree plus five years of progressive administrative experience qualifies you for EB-2. Without that threshold, EB-3 professional requires a bachelor's degree. Confirm which category your background supports before targeting employers.
Search Migrate Mate for verified sponsoring employers
Use Migrate Mate to identify employers with confirmed green card sponsorship history for Executive Administrator roles, searchable by city and industry. This narrows your outreach to organizations that have already navigated the PERM process for similar positions.
Look up the prevailing wage before salary talks
Your employer's PERM filing must certify a wage at or above the DOL prevailing wage for your specific occupation and location. Use the OFLC Wage Search tool to check the wage level tied to Executive Administrator roles in your target metro before you receive an offer.
Verify that the job description supports PERM recruitment
PERM requires the employer to demonstrate no qualified U.S. workers are available. If the posted job description lists requirements beyond what the role genuinely needs, DOL can deny certification. Flag overly tailored requirements to your employer early so they can align the posting with the O*NET occupational standard.
Understand your priority date before accepting an offer
If you were born in India or China, your priority date determines how long you wait for a visa number to become available after USCIS approves your I-140. Ask prospective employers whether they will file I-140 premium processing so your priority date locks in as early as possible.
Preserve your priority date if you change employers
Once your original employer's I-140 is approved, your priority date carries over to a new employer's I-140 petition. If your I-485 has been pending 180 days or more, AC21 portability also lets you move to the same or similar occupation without restarting the process from scratch.
Green Card Executive Administrator: Frequently Asked Questions
Which green card category typically applies to Executive Administrator roles?
Most Executive Administrator positions qualify under EB-3 professional if the role requires a bachelor's degree, or under EB-2 if it requires an advanced degree or a bachelor's degree plus at least five years of progressive experience. The employer determines the category when they file the PERM labor certification with the Department of Labor, so the job description's stated minimum requirements drive the classification.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship leads to lawful permanent residence rather than a temporary work status. The process starts with PERM labor certification filed with the Department of Labor, which requires a prevailing wage determination and a formal recruitment test to show no qualified U.S. workers are available. The employer then files an I-140 petition with USCIS. Unlike H-1B visa, there is no lottery, but per-country numerical limits mean nationals of high-demand countries can face significant priority-date backlogs before a visa number becomes available.
How do I find employers willing to sponsor a green card for an Executive Administrator position?
Migrate Mate lists U.S. employers with verified green card sponsorship history for administrative roles, searchable by location and job category. Focusing your search on organizations that have already completed the PERM process for similar positions significantly increases the likelihood that a hiring manager understands the commitment involved and has internal HR or legal resources to manage the filing.
What happens to my green card case if I change employers mid-process?
The answer depends on how far along your case is. If USCIS has already approved your I-140, your priority date is preserved and a new employer can file a new I-140 using that date. If your I-485 adjustment of status application has been pending for 180 days or more, AC21 job portability lets you accept a new Executive Administrator or similar administrative role without restarting the entire process. Notify your immigration attorney before accepting any new offer.
Can an employer start PERM for an Executive Administrator role before I have a job offer finalized?
PERM requires a bona fide job offer, meaning the employer must intend to employ you in the certified position on a permanent, full-time basis once you receive your green card. The process can begin once an offer is extended, but the employer bears the recruitment and filing burden throughout. Some larger organizations initiate PERM early in the onboarding cycle to minimize your wait, so it is a reasonable question to raise during offer negotiations.