Green Card Grants Manager Jobs
Grants Manager jobs with green card sponsorship are available through employers who can support EB-2 or EB-3 PERM labor certification, covering roles in nonprofits, universities, government contractors, and healthcare systems. Sponsorship requires a prevailing wage determination and DOL recruitment test before USCIS adjudicates the I-140 petition.
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SSD Development Economics Center: Staff and Temporary Employees
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.
The job works independently to administer a portfolio of funding, including finance management and post-award activities relating to grant and contract proposals/funding within the Development Innovation Lab and affiliated programs.
The job manages projects in monitoring the operating and budgets within The Social Sciences Division and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long- and short-term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes knowledge of finance to help coordinate monthly, quarterly and year-end reporting for all funds in the operating budget. The job manages the post award activities within the assigned portfolio including reading proposal guidelines, preparing administrative components of award closeout submissions, preparing reporting, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
Responsibilities
- Analyzes and prepares budgets and monthly forecasts, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Examines financial reports for consistency, accuracy, and compliance. At the direction of the Director of Finance, research staff and PIs, resolve errors and work collaboratively to prevent repeat occurrences.
- Leads the monthly and annual close process.
- Analyzes financial data, ensures account balances are accurate, reviews of errors and inaccuracies, and provides spending analysis and recommendations.
- Approve all transactions charged to restricted and unrestricted accounts so that expenditures agree with account budgets, including travel.
- Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using monthly ledgers and Oracle.
- Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
- Assists in the preparation of financial statements in accordance with university accounting policies.
- Meets with Research Managers, Research Directors and/or PIs to review account portfolios.
- Support the Research Portfolio manager with budget realignments by understanding sponsor formatting guidelines, preparing supporting documents, collecting proposal elements, and processing budget modification requests as needed.
- Primary manager for the procurement process, allocation of expenditures for authorization, and advises on communications with funding agencies, subcontractors, and others at the instruction.
- Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
- Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
- Prepares interim sponsored project financial reports and closeout reports and works with University Research Administration to prepare budget summaries as required for sponsored project reports.
- Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
- Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.
- Manages all aspects of post-award administration for the assigned portfolio including award budgeting, award management, award reporting, and award closeout.
- Manages the post-award activities for the assigned portfolio including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
- Act as an expert partner to budget leads in navigating the university and project finances; use excellent communication skills to build trust and thoughtful analysis to solve problems.
- Trains and onboard new research staff on financial policies and procedures.
- Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
- Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Advanced degree in accounting, business, finance, or a related field. Bachelor’s degree in related field.
- Work experience in accounting or related field.
- Progressively responsible experience in administering sponsored research, pre and post-award.
- Working with enterprise-wide financial and sponsored research systems.
Technical Knowledge or Skills:
- Demonstrated ability to create verbal and written reports.
- Computer proficiency, including solid working knowledge of MS Office Suite, email, etc.
- Intermediate proficiency with Excel; skilled with spreadsheets and utilizing linked documents, vlookup, pivot tables, and macros.
- Proficiency in University of Chicago systems such as AURA, Oracle, Workday, PECCS, GEMS/Concur, etc.
- Proficiency with various funding agency systems.
- Knowledge of University policies and procedures related to sponsored research administration.
- Knowledge of federal rules and regulations related to sponsored research funding.
Preferred Competencies
- High-level of interpersonal and communication skills, including demonstrated ability to work with a variety of staff, students, faculty, and senior leadership.
- Lead by example in managing a detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume periods, and to remain poised and professional.
- Make decisions independently that will have downstream positive impacts on the management of sponsored projects.
- Analyze data and formulate conclusions.
- Assign and prioritize duties across available resources.
- Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.
- Learn new skills, take on new challenges, and effectively interact and collaborate with all levels of University administrators and faculty members.
- Influence and motivate direct reports.
- Embraced continuous improvement of skills, including communication (oral and written), planning, problem-solving, organizational, project management, and customer service.
- Manage and prioritize multiple projects and tasks.
- Communicate both verbally and in writing with all levels of people, internally and externally.
- Self-motivated and exercise sound judgment in prioritizing tasks.
- Exercise sound judgment and absolute discretion regarding confidential matters with professionalism and tact.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3) (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$85,000.00 - $100,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
SSD Development Economics Center: Staff and Temporary Employees
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.
The job works independently to administer a portfolio of funding, including finance management and post-award activities relating to grant and contract proposals/funding within the Development Innovation Lab and affiliated programs.
The job manages projects in monitoring the operating and budgets within The Social Sciences Division and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long- and short-term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes knowledge of finance to help coordinate monthly, quarterly and year-end reporting for all funds in the operating budget. The job manages the post award activities within the assigned portfolio including reading proposal guidelines, preparing administrative components of award closeout submissions, preparing reporting, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
Responsibilities
- Analyzes and prepares budgets and monthly forecasts, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Examines financial reports for consistency, accuracy, and compliance. At the direction of the Director of Finance, research staff and PIs, resolve errors and work collaboratively to prevent repeat occurrences.
- Leads the monthly and annual close process.
- Analyzes financial data, ensures account balances are accurate, reviews of errors and inaccuracies, and provides spending analysis and recommendations.
- Approve all transactions charged to restricted and unrestricted accounts so that expenditures agree with account budgets, including travel.
- Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using monthly ledgers and Oracle.
- Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
- Assists in the preparation of financial statements in accordance with university accounting policies.
- Meets with Research Managers, Research Directors and/or PIs to review account portfolios.
- Support the Research Portfolio manager with budget realignments by understanding sponsor formatting guidelines, preparing supporting documents, collecting proposal elements, and processing budget modification requests as needed.
- Primary manager for the procurement process, allocation of expenditures for authorization, and advises on communications with funding agencies, subcontractors, and others at the instruction.
- Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
- Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
- Prepares interim sponsored project financial reports and closeout reports and works with University Research Administration to prepare budget summaries as required for sponsored project reports.
- Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
- Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.
- Manages all aspects of post-award administration for the assigned portfolio including award budgeting, award management, award reporting, and award closeout.
- Manages the post-award activities for the assigned portfolio including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
- Act as an expert partner to budget leads in navigating the university and project finances; use excellent communication skills to build trust and thoughtful analysis to solve problems.
- Trains and onboard new research staff on financial policies and procedures.
- Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
- Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Advanced degree in accounting, business, finance, or a related field. Bachelor’s degree in related field.
- Work experience in accounting or related field.
- Progressively responsible experience in administering sponsored research, pre and post-award.
- Working with enterprise-wide financial and sponsored research systems.
Technical Knowledge or Skills:
- Demonstrated ability to create verbal and written reports.
- Computer proficiency, including solid working knowledge of MS Office Suite, email, etc.
- Intermediate proficiency with Excel; skilled with spreadsheets and utilizing linked documents, vlookup, pivot tables, and macros.
- Proficiency in University of Chicago systems such as AURA, Oracle, Workday, PECCS, GEMS/Concur, etc.
- Proficiency with various funding agency systems.
- Knowledge of University policies and procedures related to sponsored research administration.
- Knowledge of federal rules and regulations related to sponsored research funding.
Preferred Competencies
- High-level of interpersonal and communication skills, including demonstrated ability to work with a variety of staff, students, faculty, and senior leadership.
- Lead by example in managing a detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume periods, and to remain poised and professional.
- Make decisions independently that will have downstream positive impacts on the management of sponsored projects.
- Analyze data and formulate conclusions.
- Assign and prioritize duties across available resources.
- Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.
- Learn new skills, take on new challenges, and effectively interact and collaborate with all levels of University administrators and faculty members.
- Influence and motivate direct reports.
- Embraced continuous improvement of skills, including communication (oral and written), planning, problem-solving, organizational, project management, and customer service.
- Manage and prioritize multiple projects and tasks.
- Communicate both verbally and in writing with all levels of people, internally and externally.
- Self-motivated and exercise sound judgment in prioritizing tasks.
- Exercise sound judgment and absolute discretion regarding confidential matters with professionalism and tact.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3) (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$85,000.00 - $100,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Grants Manager
Document your grant portfolio before applying
Compile a record of grants you've secured, managed, or closed, including award amounts, funding agencies, and reporting outcomes. This documentation supports both PERM job descriptions and EB-2 eligibility arguments tied to progressive specialized experience.
Target nonprofits with multi-year federal funding
Organizations holding recurring federal or foundation grants are more likely to sponsor because they depend on continuity in grants management. Search Migrate Mate to find employers with verified green card sponsorship history specifically for administrative and program management roles.
Verify prevailing wage before negotiating your offer
Use the OFLC Wage Search to look up the prevailing wage for Grants Managers under SOC code 11-1021 or 13-1111 in your target metro. Your offered salary must meet or exceed this figure for DOL to certify the PERM application.
Confirm the employer will file PERM, not just an H-1B
Some employers sponsor temporary H-1B visa status but decline to pursue PERM labor certification for the same role. Ask directly during the offer stage whether the sponsorship package includes I-140 filing and whether they've completed PERM for similar positions before.
Understand how priority dates affect your timeline
Once USCIS approves your I-140, your priority date determines when you can file for adjustment of status. If you're a national of India or China, backlogs can extend the wait significantly, so factor this into decisions about employer changes or travel.
Align your degree to the PERM job description early
PERM requires the job requirements to reflect genuine employer needs, not be tailored to your background. If your degree is in public administration or a related field, confirm with your sponsoring employer that the posted minimum requirements match what USCIS will accept for EB-2 classification.
Green Card Grants Manager: Frequently Asked Questions
Which green card category typically applies to Grants Manager roles?
Most Grants Manager positions qualify under EB-2 if the role requires a master's degree or a bachelor's degree plus five years of progressive experience in grants administration. EB-3 professional applies when a bachelor's degree is the stated minimum. The employer's PERM job description determines which category USCIS adjudicates.
How is green card sponsorship different from H-1B sponsorship for this role?
H-1B is a temporary status tied to a specific employer, renewed in three-year increments with no guaranteed path to permanence. Green card sponsorship through PERM leads to lawful permanent residence. The process involves a DOL prevailing wage determination, a formal recruitment test, and I-140 and I-485 filings with USCIS, and it typically takes years rather than months.
What does the PERM recruitment process require for a Grants Manager position?
The employer must conduct a good-faith recruitment test to demonstrate no qualified U.S. workers are available for the role. This includes mandatory job postings, internal notice, and additional recruitment steps specified by DOL. The employer documents the results before filing the PERM application, and DOL audits a portion of these cases.
How do I find employers who sponsor green cards for Grants Manager jobs?
Migrate Mate lists employers with verified green card sponsorship history, so you can search for Grants Manager openings at organizations that have already completed PERM filings for similar roles. This saves time compared to applying broadly and asking about sponsorship late in the process.
Can I change employers after my green card process has started?
AC21 job portability lets you change to a new employer in the same or similar occupation once your I-485 has been pending for 180 days or more, without losing your priority date. If you change before that threshold, you'd generally need to restart the PERM and I-140 process, though an approved I-140 priority date can carry over to a new petition.