Green Card Proposal Coordinator Jobs
Proposal Coordinator roles qualify for EB-2 or EB-3 green card sponsorship when the position requires a bachelor's degree in a relevant field. Employers file a PERM labor certification with DOL before sponsoring permanent residency. Roles in government contracting, defense, and professional services firms are among the most active sponsors.
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Get Access To All JobsINTRODUCTION
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
ABOUT THE POSITION
The candidate will report directly to a marketing manager and support principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team-led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities/clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
CORE RESPONSIBILITIES
- Execute RFP and RFQ materials for preparation of proposal submissions
- Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
- Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
- Create presentations for Principals/Designers in relation to marketing and business development efforts
- Schedule and/or support promotional meetings with clients
- Assist with award submissions
- Facilitate photography coordination for completed projects
- Research clients to expand knowledge and support business development efforts
- Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
- Prepare brochures and qualifications for general and tailored marketing needs
- Generate and coordinate in-house marketing materials in coordination with other offices
- Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.
SKILL REQUIREMENTS
- 1-3 years of marketing experience in the AEC or related industry
- Fluent in English and French, both written and verbal
- Strong InDesign skills required; graphic design capabilities preferred
- Strong PowerPoint, Word and Excel skills required
- Strong writing skills required
- Comfortable working with multiple team members/Principals
- Strong communication skills and comfort with direct client contact
- CRM experience preferred
COMPENSATION
$72,000 to $77,200
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients' experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients' needs.
HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients' needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB's proven ability to produce outstanding, award-winning designs.
As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mindset in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.
INTRODUCTION
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
ABOUT THE POSITION
The candidate will report directly to a marketing manager and support principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team-led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities/clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
CORE RESPONSIBILITIES
- Execute RFP and RFQ materials for preparation of proposal submissions
- Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
- Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
- Create presentations for Principals/Designers in relation to marketing and business development efforts
- Schedule and/or support promotional meetings with clients
- Assist with award submissions
- Facilitate photography coordination for completed projects
- Research clients to expand knowledge and support business development efforts
- Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
- Prepare brochures and qualifications for general and tailored marketing needs
- Generate and coordinate in-house marketing materials in coordination with other offices
- Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.
SKILL REQUIREMENTS
- 1-3 years of marketing experience in the AEC or related industry
- Fluent in English and French, both written and verbal
- Strong InDesign skills required; graphic design capabilities preferred
- Strong PowerPoint, Word and Excel skills required
- Strong writing skills required
- Comfortable working with multiple team members/Principals
- Strong communication skills and comfort with direct client contact
- CRM experience preferred
COMPENSATION
$72,000 to $77,200
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients' experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients' needs.
HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients' needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB's proven ability to produce outstanding, award-winning designs.
As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mindset in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Proposal Coordinator
Align your credentials to PERM requirements
PERM requires your degree field to match the job duties. A Proposal Coordinator role often cites communications, English, or business as the qualifying field. Confirm your transcript reflects that alignment before your employer files the labor certification.
Target government contracting employers specifically
Defense contractors, federal IT firms, and professional services companies that pursue government bids employ large proposal teams and file PERM regularly. Searching for employers with active PERM filings in those sectors narrows your list to realistic sponsors.
Search green card sponsors using Migrate Mate
Use Migrate Mate to filter Proposal Coordinator openings by employers with documented PERM and EB-2 or EB-3 filing history. That filters out roles where sponsorship is theoretically possible but unlikely to happen in practice.
Verify prevailing wage before accepting an offer
DOL certifies PERM only if your offered salary meets the prevailing wage for the role and location. Run the OFLC Wage Search before negotiating compensation so you know what threshold your employer must meet at filing.
Ask employers about their PERM timeline early
PERM labor certification takes six to twelve months before the I-140 petition even begins. Raise sponsorship timing during the offer stage, not after you've started, so you understand when permanent residency filing will realistically begin.
Distinguish EB-2 and EB-3 paths at the offer stage
If the job posting requires only a bachelor's degree, most employers will sponsor under EB-3. Candidates with a master's degree or substantial specialized experience may qualify for EB-2, which can shorten the priority date wait for some nationalities.
Green Card Proposal Coordinator: Frequently Asked Questions
Do Proposal Coordinator jobs typically qualify for EB-2 or EB-3 green card sponsorship?
Most Proposal Coordinator positions qualify under EB-3, which covers skilled workers and professionals with a bachelor's degree. Roles that require an advanced degree or involve complex technical writing for highly specialized industries may qualify under EB-2. The classification depends on how the employer drafts the PERM job description and the minimum education and experience requirements attached to the position.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM leads to permanent residency rather than a temporary status that must be renewed. There is no annual lottery at the EB-3 level, so your case isn't subject to the H-1B visa cap. The tradeoff is timeline: PERM, I-140, and adjustment of status or consular processing typically take two to four years combined, compared to an H-1B approval that can arrive within months.
Which industries are most likely to sponsor Proposal Coordinators for a green card?
Government contracting, defense, aerospace, federal IT services, and engineering consulting firms run large proposal operations and sponsor foreign workers through PERM with some regularity. These employers often have dedicated HR and immigration teams familiar with the PERM process. Smaller firms or companies that rarely bid on contracts tend to lack the infrastructure and willingness to manage a multi-year sponsorship process.
How can I find Proposal Coordinator jobs where employers will actually sponsor a green card?
Many job postings mention visa sponsorship without committing to a PERM-based green card. Migrate Mate filters roles by employers with verified PERM and employment-based green card filing history, so you can focus your applications on companies that have sponsored permanent residency for workers in similar roles rather than relying on sponsorship language in the posting alone.
What role does the PERM labor certification play in getting a green card as a Proposal Coordinator?
PERM is the first step in the employer-sponsored green card process. Your employer files an application with DOL demonstrating that no qualified U.S. worker is available for the position at the prevailing wage. DOL must certify that application before your employer can file the I-140 immigrant petition with USCIS. PERM certification typically takes six to twelve months under standard processing, and a denial restarts the process entirely.