Green Card Project Management Coordinator Jobs
Project Management Coordinator roles qualify for employment-based green card sponsorship under EB-2 or EB-3, depending on your degree level and the employer's requirements. Your employer files a PERM labor certification with DOL before petitioning USCIS, starting you on a path to permanent residency rather than a temporary status.
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Get Access To All Jobs#MaesaMagic
The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands.
Maesa is seeking a highly organized and detail-oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross-functional communication, and the consistent delivery of high-quality project execution. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced, dynamic environment.
This role will be based in NYC with a 3x a week in in-office presence.
Responsibilities:
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross-functional partners to ensure complete and accurate item records, including pack-outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best-practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions-driven team culture.
Qualifications and Requirements
- Bachelor's degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
What We Offer
- $67K/yr - $70K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.
Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
Our EVP
Maesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation. Growth is personal, intentional, and limitless.
LI-Hybrid
#MaesaMagic
The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands.
Maesa is seeking a highly organized and detail-oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross-functional communication, and the consistent delivery of high-quality project execution. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced, dynamic environment.
This role will be based in NYC with a 3x a week in in-office presence.
Responsibilities:
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross-functional partners to ensure complete and accurate item records, including pack-outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best-practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions-driven team culture.
Qualifications and Requirements
- Bachelor's degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
What We Offer
- $67K/yr - $70K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.
Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
Our EVP
Maesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation. Growth is personal, intentional, and limitless.
LI-Hybrid
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Project Management Coordinator
Document your specialized PMO credentials early
Gather PMP certifications, degree transcripts, and letters verifying your project coordination experience before applying. PERM requires detailed proof of your qualifications matching the advertised role, and gaps in documentation stall labor certification filings.
Target employers with established PERM filing histories
Search Migrate Mate to filter Project Management Coordinator roles by employers who have sponsored green cards before. A company with an active PERM filing program moves faster than one attempting sponsorship for the first time.
Verify your role qualifies under EB-2 or EB-3
EB-3 covers skilled roles requiring a bachelor's degree, while EB-2 applies to advanced-degree professionals or candidates with strong credentials. Check the O*NET profile for Project Management Coordinator to confirm the standard education and experience requirements employers must list in their PERM job description.
Understand how prevailing wage affects your offer
Your employer must pay at or above the DOL-determined prevailing wage for your location and job level before PERM is certified. Use the OFLC Wage Search to look up the wage tier for Project Management Coordinator in your target metro before negotiating your offer.
Negotiate a green card commitment before accepting an offer
Ask specifically whether the employer will initiate PERM within a defined timeframe after your start date. Many companies sponsor H-1B visa workers but have no formal green card program, so confirming this in writing protects you from indefinite delays.
Plan around PERM recruitment requirements at the offer stage
PERM requires your employer to run DOL-mandated recruitment steps before filing, including job postings and documented rejections of U.S. worker applicants. Timelines from offer acceptance to I-140 filing typically run six to twelve months, so factor this into any competing offer decisions.
Green Card Project Management Coordinator: Frequently Asked Questions
Does a Project Management Coordinator role qualify for EB-2 or EB-3 green card sponsorship?
Most Project Management Coordinator positions qualify under EB-3 as skilled workers requiring a bachelor's degree. If the role requires a master's degree or equivalent, your employer may petition under EB-2 instead. The PERM job description your employer files with DOL determines which category applies, so the exact requirements listed in the posting matter significantly for your green card category.
How is PERM green card sponsorship different from H-1B for this role?
H-1B is a temporary status requiring renewal and subject to an annual lottery cap. PERM-based green card sponsorship leads to permanent residency with no annual cap at the EB-3 level for most countries, though EB-2 and EB-3 backlogs apply to nationals from India and China. The PERM process takes longer upfront but gives you a permanent authorization pathway rather than a renewable temporary status.
How long does the PERM and green card process take for a Project Management Coordinator?
PERM labor certification with DOL currently takes several months to over a year depending on whether DOL selects the application for audit. After PERM certification, your employer files the I-140 immigrant petition with USCIS. If your priority date is current, you can file for adjustment of status concurrently. Total timelines from PERM filing to a green card approval commonly run two to four years for most nationalities.
How do I find Project Management Coordinator jobs where the employer will sponsor a green card?
Search on Migrate Mate, which filters job listings specifically for roles where employers have a history of employment-based green card sponsorship. This lets you focus your applications on companies that have already navigated PERM and I-140 filings rather than pitching sponsorship to employers who have never done it before.
Can my employer start PERM while I'm on H-1B status?
Yes, employers routinely file PERM for H-1B workers to begin the green card process without affecting your current status. Starting PERM early also matters strategically because reaching six years of H-1B time with an approved I-140 or pending PERM filed more than 365 days earlier allows USCIS to grant H-1B extensions beyond the standard six-year limit under AC21 portability rules.