Green Card Office Coordinator Jobs
Office Coordinator roles qualify for EB-3 skilled worker sponsorship through the PERM labor certification process, and strong candidates with bachelor's degrees or specialized administrative experience may qualify under EB-2. Employers file a PERM application with DOL before petitioning USCIS, making early sponsorship conversations essential for this role.
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This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Services Coordinator to join our team in our Portland office. This is an essential position that will require five days in-office. This position is responsible for a variety of office support functions; such as, processing and delivering incoming USPS and interoffice mail and vendor/courier packages, processing outbound USPS mail and vendor/courier packages, performing various downtown and driving messenger duties, and providing assistance to the attorneys and legal staff, and to the firm-wide administrative teams as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a Typical Day You Will
- Sort and distribute incoming and interoffice mail; includes inbound express and courier materials. This support function includes scanning and routing mail electronically to specific Firm contacts per established guidelines
- Assist in processing outbound mail and vendor/courier packages, ensuring all packages are tracked. This support includes facilitating large shipments for both the legal and administrative teams and can include extracting addresses and contact information from spreadsheets
- Meter mail and packages for delivery to post office; includes processing USPS materials at the off-site location
- Monitor team mailbox and chat-based workspace and respond to emails and office correspondence in a timely manner
- Assist with the collection of payments for personal shipments from attorneys and staff when using USPS system and/or other courier sources; including documenting client billing numbers for accounting
- Assist with updating the mail and package routing system and other reference lists in a routine manner; includes processing the daily "out" list to keep current with the attorney and staff pairings that relate to the mail/packing receipt activity
- Participate in team and other special projects as assigned; includes support with moving boxes and light inter-office moves, working closely with the practice group legal assistants and administration to support routine and special mailings, scanning and delivering client materials to the legal team, serve as main contact for vendor support per Operations Manager’s directive, etc.
- Assist with the general appearance of the support services department; includes ordering and stocking of supplies, organizing workflow product, and cleaning the support services area in a routine manner
- Assist with preparation support of offices and workstations for new attorney and staff hires and/or for inter-office moves; includes box delivery and assistance with moving employee's work content and/or personal items to new space
- Serve as an in-house messenger; performing responsibilities by using the company vehicle, public transportation and/or by walking and able to execute accurate completion to support the smooth operation of our team
- Use various software applications, such as Microsoft 365 to help complete tasks throughout the day and help maintain electronic office reference materials and Intranet Portal pages as needed
- Participate in routine check-in meetings with the Operations Manager to discuss services, projects, progress towards completion, goals and needs
Join Us If You Have
- 3+ years related work experience in office support, customer service, and copy or mailroom environment
- GED or High School Diploma required; advanced education preferred
- Proficient in using computer and standard office applications; such as, Microsoft Office products, fax machines, copiers, scanners and phones
- Possess excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; must possess good judgment and decision making skills
- Able to work effectively in a team-oriented, service environment
- Able to learn, prioritize, and manage multiple tasks and projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occurs
- Able to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate
- Able to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written format
- Dress appropriately for physical work, while maintaining a professional demeanor and neat appearance
- Able to lift 40 lbs., be on feet most of the work day and use various pieces of services department equipment (hand truck, flatbed cart) is required
- Able to read and write English proficiently
- Able to work extended hours or periodically change hours if needed
- May be required to change work shift temporarily to accommodate special coverage needs - come in early or work later when needed
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP seeks to hire, develop and grow lawyers and business professionals who combine deep legal expertise, technological fluency, business acumen, and emotional intelligence—creating an excellent, inclusive, adaptive workforce that fuels exceptional client outcomes.
At Davis Wright Tremaine LLP, every employee has the right to work in an environment free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected]
Description
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Services Coordinator to join our team in our Portland office. This is an essential position that will require five days in-office. This position is responsible for a variety of office support functions; such as, processing and delivering incoming USPS and interoffice mail and vendor/courier packages, processing outbound USPS mail and vendor/courier packages, performing various downtown and driving messenger duties, and providing assistance to the attorneys and legal staff, and to the firm-wide administrative teams as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a Typical Day You Will
- Sort and distribute incoming and interoffice mail; includes inbound express and courier materials. This support function includes scanning and routing mail electronically to specific Firm contacts per established guidelines
- Assist in processing outbound mail and vendor/courier packages, ensuring all packages are tracked. This support includes facilitating large shipments for both the legal and administrative teams and can include extracting addresses and contact information from spreadsheets
- Meter mail and packages for delivery to post office; includes processing USPS materials at the off-site location
- Monitor team mailbox and chat-based workspace and respond to emails and office correspondence in a timely manner
- Assist with the collection of payments for personal shipments from attorneys and staff when using USPS system and/or other courier sources; including documenting client billing numbers for accounting
- Assist with updating the mail and package routing system and other reference lists in a routine manner; includes processing the daily "out" list to keep current with the attorney and staff pairings that relate to the mail/packing receipt activity
- Participate in team and other special projects as assigned; includes support with moving boxes and light inter-office moves, working closely with the practice group legal assistants and administration to support routine and special mailings, scanning and delivering client materials to the legal team, serve as main contact for vendor support per Operations Manager’s directive, etc.
- Assist with the general appearance of the support services department; includes ordering and stocking of supplies, organizing workflow product, and cleaning the support services area in a routine manner
- Assist with preparation support of offices and workstations for new attorney and staff hires and/or for inter-office moves; includes box delivery and assistance with moving employee's work content and/or personal items to new space
- Serve as an in-house messenger; performing responsibilities by using the company vehicle, public transportation and/or by walking and able to execute accurate completion to support the smooth operation of our team
- Use various software applications, such as Microsoft 365 to help complete tasks throughout the day and help maintain electronic office reference materials and Intranet Portal pages as needed
- Participate in routine check-in meetings with the Operations Manager to discuss services, projects, progress towards completion, goals and needs
Join Us If You Have
- 3+ years related work experience in office support, customer service, and copy or mailroom environment
- GED or High School Diploma required; advanced education preferred
- Proficient in using computer and standard office applications; such as, Microsoft Office products, fax machines, copiers, scanners and phones
- Possess excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; must possess good judgment and decision making skills
- Able to work effectively in a team-oriented, service environment
- Able to learn, prioritize, and manage multiple tasks and projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occurs
- Able to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate
- Able to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written format
- Dress appropriately for physical work, while maintaining a professional demeanor and neat appearance
- Able to lift 40 lbs., be on feet most of the work day and use various pieces of services department equipment (hand truck, flatbed cart) is required
- Able to read and write English proficiently
- Able to work extended hours or periodically change hours if needed
- May be required to change work shift temporarily to accommodate special coverage needs - come in early or work later when needed
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP seeks to hire, develop and grow lawyers and business professionals who combine deep legal expertise, technological fluency, business acumen, and emotional intelligence—creating an excellent, inclusive, adaptive workforce that fuels exceptional client outcomes.
At Davis Wright Tremaine LLP, every employee has the right to work in an environment free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected]
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Get Access To All JobsTips for Finding Green Card Sponsorship as an Office Coordinator
Document your administrative credentials precisely
PERM requires your employer to certify no qualified U.S. workers are available for the exact role offered. Ensure your resume reflects the specific duties and credentials in your job offer letter, since any mismatch can trigger a DOL audit.
Target employers with E-Verify enrollment
E-Verify enrollment signals an employer is already familiar with federal compliance requirements, making them more likely to navigate the PERM sponsorship process smoothly for Office Coordinator hires. Filter your search by this status wherever possible.
Search open roles through Migrate Mate
Use Migrate Mate to find Office Coordinator positions at employers with verified green card sponsorship history. Filtering by EB-2 or EB-3 sponsorship activity narrows your search to companies actively filing PERM applications for administrative roles.
Clarify the prevailing wage before accepting an offer
Your employer must pay the DOL prevailing wage for your Office Coordinator role and location throughout the PERM process. Use the OFLC Wage Search to look up the wage level yourself before negotiations, so you can identify whether an offer meets the threshold.
Negotiate green card terms in your employment agreement
Ask explicitly whether the employer will cover PERM attorney fees and I-140 filing costs before signing. Office Coordinator roles rarely come with dedicated immigration counsel, so confirming who bears each cost protects you if the sponsorship timeline extends beyond a year.
Understand how your O*NET classification affects eligibility
Office Coordinator maps to specific O*NET occupation codes that determine whether your role qualifies under EB-2 or EB-3. Confirm which classification your employer intends to file under, since the required education and experience documentation differs meaningfully between the two categories.
Green Card Office Coordinator: Frequently Asked Questions
Can an Office Coordinator role qualify for EB-2 green card sponsorship?
Yes, if the position genuinely requires an advanced degree or your employer can demonstrate the role warrants an advanced-degree professional. Most Office Coordinator roles are filed under EB-3 as skilled worker positions, but employers can argue EB-2 eligibility if the job description includes specialized responsibilities requiring graduate-level education or equivalent credentials.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM leads to permanent residency, not a temporary visa that expires or requires renewal. There is no annual lottery at the EB-3 level for most nationalities, though priority date backlogs apply to nationals from India and China. The PERM process also typically takes longer than an H-1B visa petition, often 18 to 36 months from labor certification through I-485 approval.
What does the PERM labor certification process require for an Office Coordinator position?
Your employer must advertise the Office Coordinator role through specific recruitment channels, demonstrate no qualified U.S. workers applied, and certify the offered wage meets the DOL prevailing wage for your location and job level. USCIS then reviews the I-140 immigrant petition after DOL certifies the PERM application. The entire sequence requires accurate job duty descriptions that match your actual responsibilities.
Where can I find Office Coordinator jobs that offer green card sponsorship?
Migrate Mate is built specifically to surface jobs where employers have a verified history of EB-2 or EB-3 sponsorship. Searching there rather than on general job boards helps you focus on employers already familiar with the PERM process, reducing the risk of spending months in a hiring process only to learn the employer won't sponsor permanent residency.
Does my country of birth affect how long the green card process takes for this role?
Yes, significantly. Nationals from India and China face multi-year priority date backlogs in the EB-3 category due to per-country annual limits. Nationals from most other countries currently face minimal or no backlog at the EB-3 level. USCIS publishes a monthly Visa Bulletin that shows current priority dates, and your wait time begins when your I-140 is approved and your priority date becomes current.