Green Card Office Coordinator Jobs
Office Coordinator roles qualify for EB-3 skilled worker sponsorship through the PERM labor certification process, and strong candidates with bachelor's degrees or specialized administrative experience may qualify under EB-2. Employers file a PERM application with DOL before petitioning USCIS, making early sponsorship conversations essential for this role.
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Get Access To All JobsOffice Coordinator (HR Title: Coordinator1)
Hourly Range:
$23.46 per hour
About SMU:
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Position:
This role drives the daily administrative and operational efficiency of the Facilities Planning and Management department. Serving as the primary point of contact, you will manage front desk operations, greet internal and external guests, direct inquiries, perform financial reconciliations, and coordinate administrative workflows.
The ideal candidate thrives in a fast-paced, detail-oriented environment.
This position balances exceptional customer service with strong technical and organizational skills to ensure the long-term success of our Maintenance and Grounds operations. Ultimately, you will uphold high service standards to help fulfill the broader mission of Facilities Planning and Management and the University.
Essential Functions:
- Provide comprehensive administrative assistance to the Support AVP and their direct reports. Manage calendars, coordinate schedules, and proactively resolve scheduling conflicts. Organize and set up department-wide meetings, presentations, and vendor meetings.
- Process daily key returns and key issuance to requesters, internal staff, and external vendors. Sort and deliver incoming mail and packages. Order copy paper, coffee, and utensils on a monthly basis. Work with vendors regarding vending machine updates, issues, and storage.
- Format, update, and distribute departmental policies, standard operating procedures, and other documentation.
- Generate and manage monthly on-call schedules for both technicians and managers. Maintain an updated master database of all personnel records. Track employee details, including Employee IDs, start dates, and birthdays. Log and audit company assets issued to staff, including lockers, iPads, and radios.
- Support Business Operations Coordinators with information gathering, tracking, reporting, and transaction-related data to support analysis of computer database submissions and general facilities or construction projects, as needed.
- Support the Call Center, as needed, with escalations regarding calls or work orders. Assist with troubleshooting and triaging facilities-related calls and work requests, as needed.
- Ability to work additional hours as needed during high-demand and seasonal peak periods, including games, graduations, move-in and move-out days, and inclement weather events.
- Perform other duties as assigned by Leadership.
Qualifications
Education and Experience:
A high school diploma or equivalent is required. Bachelor's degree is preferred.
A minimum of two (2) years of work experience is required. Experience with work order management, vendor and contractor coordination, general administrative support, scheduling, record maintenance, and/or building access management is preferred. Experience in a customer service call center desired.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time-management skills with the ability to multitask. A strong focus on attention to detail is essential.
Candidate must possess a strong working knowledge of Microsoft Office Suite (e.g. Outlook, Word). Familiarity with and/or experience using MS Project, Excel, and PowerPoint preferred.
Knowledge of Central Control and Monitoring Systems (CCMS), Integrated Workplace Management Systems (IWMS), iPad software, computer updates and migrations, and/or Digital App Space is preferred.
Physical and Environmental Demands:
Physical:
- Bend
- Sit for long periods of time
- Squat
- Handle objects (dexterity)
- Carry/lift over 50 lbs.
- Kneel
- Stand
- Walk for long distances
Environmental:
- Exposure to excessive noise
- Around moving machinery
- Drives motorized equipment
- Work in confined quarters
Deadline to Apply:
Priority consideration may be given to submissions received by September 28, 2026.
The position is open until filled.
EEO Statement:
SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Primary Location:
USA-TX-Dallas
Job:
Facilities
Organization:
Facilities Planning
Schedule:
Regular
Shift:
Staff
Employee Status:
Individual Contributor
Job Type:
Full-time
Job Level:
Day Job
Travel:
No
Job Posting:
Sep 14, 2026, 3:23:36 PM
Office Coordinator (HR Title: Coordinator1)
Hourly Range:
$23.46 per hour
About SMU:
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Position:
This role drives the daily administrative and operational efficiency of the Facilities Planning and Management department. Serving as the primary point of contact, you will manage front desk operations, greet internal and external guests, direct inquiries, perform financial reconciliations, and coordinate administrative workflows.
The ideal candidate thrives in a fast-paced, detail-oriented environment.
This position balances exceptional customer service with strong technical and organizational skills to ensure the long-term success of our Maintenance and Grounds operations. Ultimately, you will uphold high service standards to help fulfill the broader mission of Facilities Planning and Management and the University.
Essential Functions:
- Provide comprehensive administrative assistance to the Support AVP and their direct reports. Manage calendars, coordinate schedules, and proactively resolve scheduling conflicts. Organize and set up department-wide meetings, presentations, and vendor meetings.
- Process daily key returns and key issuance to requesters, internal staff, and external vendors. Sort and deliver incoming mail and packages. Order copy paper, coffee, and utensils on a monthly basis. Work with vendors regarding vending machine updates, issues, and storage.
- Format, update, and distribute departmental policies, standard operating procedures, and other documentation.
- Generate and manage monthly on-call schedules for both technicians and managers. Maintain an updated master database of all personnel records. Track employee details, including Employee IDs, start dates, and birthdays. Log and audit company assets issued to staff, including lockers, iPads, and radios.
- Support Business Operations Coordinators with information gathering, tracking, reporting, and transaction-related data to support analysis of computer database submissions and general facilities or construction projects, as needed.
- Support the Call Center, as needed, with escalations regarding calls or work orders. Assist with troubleshooting and triaging facilities-related calls and work requests, as needed.
- Ability to work additional hours as needed during high-demand and seasonal peak periods, including games, graduations, move-in and move-out days, and inclement weather events.
- Perform other duties as assigned by Leadership.
Qualifications
Education and Experience:
A high school diploma or equivalent is required. Bachelor's degree is preferred.
A minimum of two (2) years of work experience is required. Experience with work order management, vendor and contractor coordination, general administrative support, scheduling, record maintenance, and/or building access management is preferred. Experience in a customer service call center desired.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time-management skills with the ability to multitask. A strong focus on attention to detail is essential.
Candidate must possess a strong working knowledge of Microsoft Office Suite (e.g. Outlook, Word). Familiarity with and/or experience using MS Project, Excel, and PowerPoint preferred.
Knowledge of Central Control and Monitoring Systems (CCMS), Integrated Workplace Management Systems (IWMS), iPad software, computer updates and migrations, and/or Digital App Space is preferred.
Physical and Environmental Demands:
Physical:
- Bend
- Sit for long periods of time
- Squat
- Handle objects (dexterity)
- Carry/lift over 50 lbs.
- Kneel
- Stand
- Walk for long distances
Environmental:
- Exposure to excessive noise
- Around moving machinery
- Drives motorized equipment
- Work in confined quarters
Deadline to Apply:
Priority consideration may be given to submissions received by September 28, 2026.
The position is open until filled.
EEO Statement:
SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Primary Location:
USA-TX-Dallas
Job:
Facilities
Organization:
Facilities Planning
Schedule:
Regular
Shift:
Staff
Employee Status:
Individual Contributor
Job Type:
Full-time
Job Level:
Day Job
Travel:
No
Job Posting:
Sep 14, 2026, 3:23:36 PM
See all 100+ Green Card Office Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Office Coordinator Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Office Coordinator
Document your administrative credentials precisely
PERM requires your employer to certify no qualified U.S. workers are available for the exact role offered. Ensure your resume reflects the specific duties and credentials in your job offer letter, since any mismatch can trigger a DOL audit.
Target employers with E-Verify enrollment
E-Verify enrollment signals an employer is already familiar with federal compliance requirements, making them more likely to navigate the PERM sponsorship process smoothly for Office Coordinator hires. Filter your search by this status wherever possible.
Search open roles through Migrate Mate
Use Migrate Mate to find Office Coordinator positions at employers with verified green card sponsorship history. Filtering by EB-2 or EB-3 sponsorship activity narrows your search to companies actively filing PERM applications for administrative roles.
Clarify the prevailing wage before accepting an offer
Your employer must pay the DOL prevailing wage for your Office Coordinator role and location throughout the PERM process. Use the OFLC Wage Search to look up the wage level yourself before negotiations, so you can identify whether an offer meets the threshold.
Negotiate green card terms in your employment agreement
Ask explicitly whether the employer will cover PERM attorney fees and I-140 filing costs before signing. Office Coordinator roles rarely come with dedicated immigration counsel, so confirming who bears each cost protects you if the sponsorship timeline extends beyond a year.
Understand how your O*NET classification affects eligibility
Office Coordinator maps to specific O*NET occupation codes that determine whether your role qualifies under EB-2 or EB-3. Confirm which classification your employer intends to file under, since the required education and experience documentation differs meaningfully between the two categories.
Green Card Office Coordinator: Frequently Asked Questions
Can an Office Coordinator role qualify for EB-2 green card sponsorship?
Yes, if the position genuinely requires an advanced degree or your employer can demonstrate the role warrants an advanced-degree professional. Most Office Coordinator roles are filed under EB-3 as skilled worker positions, but employers can argue EB-2 eligibility if the job description includes specialized responsibilities requiring graduate-level education or equivalent credentials.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM leads to permanent residency, not a temporary visa that expires or requires renewal. There is no annual lottery at the EB-3 level for most nationalities, though priority date backlogs apply to nationals from India and China. The PERM process also typically takes longer than an H-1B visa petition, often 18 to 36 months from labor certification through I-485 approval.
What does the PERM labor certification process require for an Office Coordinator position?
Your employer must advertise the Office Coordinator role through specific recruitment channels, demonstrate no qualified U.S. workers applied, and certify the offered wage meets the DOL prevailing wage for your location and job level. USCIS then reviews the I-140 immigrant petition after DOL certifies the PERM application. The entire sequence requires accurate job duty descriptions that match your actual responsibilities.
Where can I find Office Coordinator jobs that offer green card sponsorship?
Migrate Mate is built specifically to surface jobs where employers have a verified history of EB-2 or EB-3 sponsorship. Searching there rather than on general job boards helps you focus on employers already familiar with the PERM process, reducing the risk of spending months in a hiring process only to learn the employer won't sponsor permanent residency.
Does my country of birth affect how long the green card process takes for this role?
Yes, significantly. Nationals from India and China face multi-year priority date backlogs in the EB-3 category due to per-country annual limits. Nationals from most other countries currently face minimal or no backlog at the EB-3 level. USCIS publishes a monthly Visa Bulletin that shows current priority dates, and your wait time begins when your I-140 is approved and your priority date becomes current.