Green Card Business Office Associate Jobs
Business Office Associate roles at U.S. healthcare systems, universities, and corporate employers can qualify for EB-2 or EB-3 green card sponsorship through the PERM labor certification process. Employers file on your behalf, certifying that no qualified U.S. worker is available. Understanding how PERM timelines and prevailing-wage requirements apply to administrative professionals helps you target sponsorship-ready employers from the start.
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Get Access To All JobsBusiness Office Manager - Senior Living Community
Full-time - Salary
Pay Range: $75,000 - $80,000
Exempt
Schedule to be discussed at time of interview at the community
Make a difference by providing great care and love for our treasured residents.
At MorningStar Senior Living, we talk a lot about culture. In fact, we rather obsess about it. For without a transformative culture, we cannot begin to elevate and celebrate the lives of our resident-heroes, and be ourselves changed for the good in the process. So, we seek great hearts, other people like us, who care and want to do work that matters. We select people like us who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership.
JOB SUMMARY
Business Office Managers are vital to our communities’ success, handling both Human Resources and Financial functions. The role is responsible for Accounts Receivable duties including: Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module. Accounts Payable duties including: invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s. Human Resources duties including: Processing payroll, timesheet corrections, entering new employees into system, onboarding and orientation, assemble and maintain personnel files, managing unemployment claims, and workers compensation claims. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.
BENEFITS
- Health Insurance offerings such as medical, dental, and vision insurance
- Other Insurance offerings such as life, disability, accident, and critical illness insurance
- 401k plan with matching
- HSA options
- Employee assistance programs
- Paid sick, vacation and birthday!
- Career development programs and opportunity for advancement
- Charitable and philanthropic opportunities
POSITION OVERVIEW
Work with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
Work with Reporting Accountant to ensure all financial information has been entered and accounted for appropriately to produce consistent and accurate financial reporting.
Maintain Resident administrative files.
Manage Concierge team.
Assist Executive Director and Reporting Accountant in developing annual admin budgets.
Pay pending invoices and make bank deposits.
Processing Payroll.
Manage new hire paperwork including monitoring proper documentation for I-9’s, drug tests, background checks, reference checks and ensure that all required forms are signed and filed in their proper places.
Participate in new hire orientation to review the topics of HR & Payroll.
Monitor employee benefits eligibility & submitting insurance & 401(k) applications.
Pay taxes when required.
Monitor employee vacation and sick hour balances.
Manage Employee Appreciation Program.
Run background checks, manage TB tests, and pre-employment exams.
Work with Regional HR Manager to ensure compliance of COBRA, FMLA and other regulatory issues.
Supply requested information to owner, CEO, CFO, Reporting Accountant, accounting firms, auditors, etc.
Collect accounts receivable and prevent past due accounts.
Prepare daily, weekly, monthly and annual reports and summaries as needed or requested.
Work with third-party payers.
Maintain professional confidentiality.
QUALIFICATIONS
Demonstration of our Core Values: Love, Kindness, Honesty, Goodness, Fairness, Respect.
Education: Minimum high school diploma; associate or bachelor’s degree in business, accounting or related field preferred.
Experience: Minimum 2 years bookkeeping, human resources, and/or office management experience.
Job Knowledge: Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
Other: Work well with people including staff, residents and families, meet deadlines, organize and prioritize the workload. Positive attitude, compassion for the elderly and thoughtful conduct are important.
Team members who are scheduled to work 24 or more hours per week are eligible for benefits, families of said team members will also be eligible.
EEO
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Business Office Manager - Senior Living Community
Full-time - Salary
Pay Range: $75,000 - $80,000
Exempt
Schedule to be discussed at time of interview at the community
Make a difference by providing great care and love for our treasured residents.
At MorningStar Senior Living, we talk a lot about culture. In fact, we rather obsess about it. For without a transformative culture, we cannot begin to elevate and celebrate the lives of our resident-heroes, and be ourselves changed for the good in the process. So, we seek great hearts, other people like us, who care and want to do work that matters. We select people like us who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership.
JOB SUMMARY
Business Office Managers are vital to our communities’ success, handling both Human Resources and Financial functions. The role is responsible for Accounts Receivable duties including: Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module. Accounts Payable duties including: invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s. Human Resources duties including: Processing payroll, timesheet corrections, entering new employees into system, onboarding and orientation, assemble and maintain personnel files, managing unemployment claims, and workers compensation claims. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.
BENEFITS
- Health Insurance offerings such as medical, dental, and vision insurance
- Other Insurance offerings such as life, disability, accident, and critical illness insurance
- 401k plan with matching
- HSA options
- Employee assistance programs
- Paid sick, vacation and birthday!
- Career development programs and opportunity for advancement
- Charitable and philanthropic opportunities
POSITION OVERVIEW
Work with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
Work with Reporting Accountant to ensure all financial information has been entered and accounted for appropriately to produce consistent and accurate financial reporting.
Maintain Resident administrative files.
Manage Concierge team.
Assist Executive Director and Reporting Accountant in developing annual admin budgets.
Pay pending invoices and make bank deposits.
Processing Payroll.
Manage new hire paperwork including monitoring proper documentation for I-9’s, drug tests, background checks, reference checks and ensure that all required forms are signed and filed in their proper places.
Participate in new hire orientation to review the topics of HR & Payroll.
Monitor employee benefits eligibility & submitting insurance & 401(k) applications.
Pay taxes when required.
Monitor employee vacation and sick hour balances.
Manage Employee Appreciation Program.
Run background checks, manage TB tests, and pre-employment exams.
Work with Regional HR Manager to ensure compliance of COBRA, FMLA and other regulatory issues.
Supply requested information to owner, CEO, CFO, Reporting Accountant, accounting firms, auditors, etc.
Collect accounts receivable and prevent past due accounts.
Prepare daily, weekly, monthly and annual reports and summaries as needed or requested.
Work with third-party payers.
Maintain professional confidentiality.
QUALIFICATIONS
Demonstration of our Core Values: Love, Kindness, Honesty, Goodness, Fairness, Respect.
Education: Minimum high school diploma; associate or bachelor’s degree in business, accounting or related field preferred.
Experience: Minimum 2 years bookkeeping, human resources, and/or office management experience.
Job Knowledge: Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
Other: Work well with people including staff, residents and families, meet deadlines, organize and prioritize the workload. Positive attitude, compassion for the elderly and thoughtful conduct are important.
Team members who are scheduled to work 24 or more hours per week are eligible for benefits, families of said team members will also be eligible.
EEO
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Business Office Associate
Verify your degree meets PERM requirements
PERM labor certification requires your employer to define minimum qualifications before advertising the role. A bachelor's degree in business administration, healthcare management, or a related field strengthens EB-3 eligibility and can support an EB-2 filing if the position requires an advanced degree.
Research prevailing wages before accepting offers
Your employer must pay at least the DOL prevailing wage for your role and location. Use the OFLC Wage Search to look up Level I through Level IV wage rates for administrative and business operations roles before evaluating any offer.
Target employers with active PERM filing history
Healthcare networks, large universities, and multi-site corporations file PERM applications regularly for administrative staff. Searching employers by their disclosed labor certification filings through DOL lets you identify organizations already familiar with sponsoring business office professionals.
Use Migrate Mate to find sponsoring employers
Rather than filtering generic job boards manually, use Migrate Mate to search for Business Office Associate roles at employers with verified green card sponsorship activity, narrowing your search to organizations that have sponsored comparable administrative positions.
Clarify the EB-2 versus EB-3 path with your employer
Most Business Office Associate roles qualify under EB-3 as skilled workers, but employers can sometimes structure the position to require an advanced degree, opening an EB-2 pathway. Ask your HR contact or immigration point of contact how they plan to classify the role before PERM advertising begins.
Understand that PERM advertising locks your start date
PERM requires the employer to run a formal recruitment period before filing. Once that process begins, your priority date is set. Delays in document collection or responding to USCIS requests for evidence can push your timeline by months, so gather transcripts, employment records, and credential evaluations in advance.
Green Card Business Office Associate: Frequently Asked Questions
Do Business Office Associate roles commonly qualify for green card sponsorship?
Yes, particularly at healthcare systems, universities, and large corporate employers. These organizations regularly sponsor administrative professionals through the EB-3 skilled worker category via the PERM labor certification process. The role must require at least a bachelor's degree or two years of specialized training, and the employer must demonstrate no qualified U.S. worker was available through a formal recruitment process.
How does green card sponsorship differ from H-1B for this role?
Green card sponsorship through PERM leads to permanent residency rather than a temporary work visa. Unlike the H-1B visa, there is no annual lottery for EB-3 petitions, though per-country backlogs can affect wait times for applicants from high-demand countries. The timeline is longer overall, often two to four years from PERM filing to a green card, but the outcome is permanent status with no need for periodic renewals.
What documents should I prepare before a green card sponsorship process starts?
Gather your official academic transcripts, any credential evaluation reports if your degree is from outside the United States, a detailed employment history with dates and job duties, and copies of any professional licenses or certifications relevant to business or healthcare administration. PERM requires your employer to document that your qualifications match the minimum requirements stated in their job description, so discrepancies between your resume and your transcripts can cause delays or denials.
How can I find Business Office Associate jobs that offer green card sponsorship?
Migrate Mate lets you search specifically for Business Office Associate openings at employers with documented green card sponsorship activity, so you're not manually sifting through postings that don't lead to PERM filings. Targeting employers who have sponsored similar administrative roles in the past is the most reliable way to avoid wasted applications at organizations unfamiliar with the PERM process.
Can my employer file for both EB-2 and EB-3 at the same time for this role?
Yes, concurrent EB-2 and EB-3 PERM filings are permitted and sometimes strategically useful. If your qualifications support both categories, filing under both gives you two priority dates, which can matter significantly if your country of birth has a backlog in one category but not the other. Discuss this option with your employer's immigration counsel before the PERM recruitment process begins, since the job description requirements must be set correctly from the start.