Travel Coordinator Green Card Jobs
Travel Coordinator roles qualify for EB-2 and EB-3 green card sponsorship through the PERM labor certification process, which permanently authorizes U.S. employers to hire foreign professionals. Hospitality groups, corporate travel management firms, and university travel offices are among the employers that sponsor this role. Understanding how your logistics and vendor-management experience maps to PERM job requirements strengthens your sponsorship candidacy.
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Get Access To All JobsINTRODUCTION
The Patient Travel Coordinator will join a team working to establish and cultivate this global service offering at Medpace. This new service directly supports the patient in their journey of participating in a clinical trial through coordinating travel logistics on their behalf and reimbursing any out-of-pocket expenses. The goal is to provide a positive experience for the patient by easing the financial burden and coordination effort when traveling from their home to clinic. This position will be coordinating processes between several internal groups at Medpace and working with the technology team on website and integration enhancements.
This position is fully office-based in Cincinnati, OH.
Responsibilities
- Serve as the main point of contact for the patient and clinic nurse to receive and fulfill travel and payment requests
- Work with the client and trial manager to create guidelines and parameters for each new study
- Assist with new study set-up activities: add to portal, set-up in finance, generate materials from existing templates, ensure proper regulatory filing and translations
- Onboard the clinic nurse for new sites
- Liaise with patients (or patient’s primary caregiver/family member)
- Coordinate logistics and translation needs with various outside vendors
- Effectively plan for future visit needs and utilize efficiencies whenever possible
- Track spending and prepare monthly usage financial reporting
- Maintain effective and efficient communication
- May be responsible for other projects and responsibilities as assigned
- Some evening and or weekend work for patient travel emergency assistance
BASIC QUALIFICATIONS
- Bachelor’s degree
- Minimum 2 years’ experience in a patient-facing role
- Knowledge and experience of global travel logistics, infrastructure and cost drivers
- Knowledge of the pharmaceutical clinical research industry and how participation in clinical trials affects patients, as well as clarity on the benefits of this support
- Prior experience of working within a clinical research/healthcare setting
- Spanish speaking is a bonus, however not essential
- Effective time management skills, with a strong ability to manage multiple projects and timelines
- Computer literacy and knowledge of Microsoft Office products (e.g., Word, Excel, Power Point)
- Determined and enthusiastic to embrace an opportunity within a new service
- Team-player with a positive attitude and genuine love to support patients
Medpace Overview
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
Why Medpace?
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
Cincinnati Perks
- Cincinnati Campus Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
Awards
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What To Expect Next
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
INTRODUCTION
The Patient Travel Coordinator will join a team working to establish and cultivate this global service offering at Medpace. This new service directly supports the patient in their journey of participating in a clinical trial through coordinating travel logistics on their behalf and reimbursing any out-of-pocket expenses. The goal is to provide a positive experience for the patient by easing the financial burden and coordination effort when traveling from their home to clinic. This position will be coordinating processes between several internal groups at Medpace and working with the technology team on website and integration enhancements.
This position is fully office-based in Cincinnati, OH.
Responsibilities
- Serve as the main point of contact for the patient and clinic nurse to receive and fulfill travel and payment requests
- Work with the client and trial manager to create guidelines and parameters for each new study
- Assist with new study set-up activities: add to portal, set-up in finance, generate materials from existing templates, ensure proper regulatory filing and translations
- Onboard the clinic nurse for new sites
- Liaise with patients (or patient’s primary caregiver/family member)
- Coordinate logistics and translation needs with various outside vendors
- Effectively plan for future visit needs and utilize efficiencies whenever possible
- Track spending and prepare monthly usage financial reporting
- Maintain effective and efficient communication
- May be responsible for other projects and responsibilities as assigned
- Some evening and or weekend work for patient travel emergency assistance
BASIC QUALIFICATIONS
- Bachelor’s degree
- Minimum 2 years’ experience in a patient-facing role
- Knowledge and experience of global travel logistics, infrastructure and cost drivers
- Knowledge of the pharmaceutical clinical research industry and how participation in clinical trials affects patients, as well as clarity on the benefits of this support
- Prior experience of working within a clinical research/healthcare setting
- Spanish speaking is a bonus, however not essential
- Effective time management skills, with a strong ability to manage multiple projects and timelines
- Computer literacy and knowledge of Microsoft Office products (e.g., Word, Excel, Power Point)
- Determined and enthusiastic to embrace an opportunity within a new service
- Team-player with a positive attitude and genuine love to support patients
Medpace Overview
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
Why Medpace?
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
Cincinnati Perks
- Cincinnati Campus Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
Awards
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What To Expect Next
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
See all 10+ Travel Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Travel Coordinator roles.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Travel Coordinator
Frame your credentials around PERM job requirements
PERM labor certification requires your employer to document that you meet the minimum qualifications listed in the approved job posting. Gather transcripts, professional certifications in travel management or GDS platforms, and employment letters that map directly to those stated requirements before applying.
Target employers with corporate travel programs
Large corporations with dedicated travel departments, university procurement offices, and global hospitality management groups are more likely to have established PERM sponsorship pipelines. These organizations regularly file I-140 petitions and already understand the prevailing-wage and recruitment obligations involved.
Search open roles using Migrate Mate
Migrate Mate filters Travel Coordinator postings by employers with active green card sponsorship history, saving you from applying to roles where sponsorship is unlikely. Use it to build a targeted list of companies before you reach out or submit applications.
Verify prevailing wage requirements before negotiating
Your employer must pay at least the DOL prevailing wage for Travel Coordinators in their specific location. Run your target metro area through the OFLC Wage Search tool before salary conversations so you can confirm the offer will satisfy PERM requirements and avoid delays after filing.
Confirm the employer's PERM recruitment process timeline
PERM requires your employer to complete a mandatory DOL-supervised recruitment period before filing. Ask hiring managers or HR whether they have run PERM processes before, since first-time sponsors often underestimate the six-to-eighteen-month timeline from job approval to I-140 filing.
Align your job duties to O*NET occupation codes
USCIS and DOL evaluate whether your actual duties match the Travel Coordinator occupation profile. Review the O*NET profile for this role and ensure your resume and offer letter reflect the core tasks listed, which strengthens both the PERM application and any subsequent EB-2 or EB-3 petition.
Travel Coordinator jobs are hiring across the US. Find yours.
Find Travel Coordinator JobsTravel Coordinator Green Card Sponsorship: Frequently Asked Questions
Does a Travel Coordinator role qualify for EB-2 or EB-3 green card sponsorship?
Travel Coordinator positions most commonly qualify under EB-3, which covers skilled workers and professionals in roles requiring at least two years of training or a bachelor's degree. EB-2 sponsorship is available if the position requires an advanced degree or your employer can demonstrate a business necessity for elevated qualifications. The deciding factor is how the employer defines the minimum requirements in the PERM job description.
How does PERM green card sponsorship differ from H-1B sponsorship for this role?
PERM sponsorship leads to permanent residency rather than a temporary work visa, with no annual cap at the EB-3 level for most countries outside India and China. The H-1B is subject to an annual lottery and expires after six years without a pending green card. PERM takes longer upfront, typically 18 to 36 months from start to approval, but the outcome is a permanent employment authorization rather than a renewable temporary status.
What credentials strengthen a PERM application for a Travel Coordinator?
Documentation that directly satisfies the employer's stated minimum qualifications is most important. This includes transcripts showing a relevant degree in hospitality, business, or tourism, professional certifications in GDS platforms such as Sabre or Amadeus, and letters from prior employers confirming years of experience in itinerary management, vendor negotiation, or corporate travel policy. PERM requires an exact match between your credentials and the job posting requirements.
How do I find Travel Coordinator jobs where employers are willing to sponsor a green card?
Start your search on Migrate Mate, which surfaces Travel Coordinator postings from employers with documented green card sponsorship history. This approach narrows your target list to companies that have already navigated the PERM and I-140 process, making sponsorship conversations more productive from the first interview.
Can my employer begin the PERM process while I am working on a temporary visa?
Yes. Employers can file a PERM labor certification for a foreign national who is currently working on an H-1B, TN, or other nonimmigrant status. PERM is employer-initiated and does not require you to change your visa status to begin the process. Filing early matters because PERM establishes your priority date, which determines your place in the EB-2 or EB-3 queue for adjustment of status.
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