Green Card Travel Coordinator Jobs
Travel Coordinator roles qualify for EB-2 and EB-3 green card sponsorship through the PERM labor certification process, which permanently authorizes U.S. employers to hire foreign professionals. Hospitality groups, corporate travel management firms, and university travel offices are among the employers that sponsor this role. Understanding how your logistics and vendor-management experience maps to PERM job requirements strengthens your sponsorship candidacy.
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Get Access To All JobsINTRODUCTION
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead. At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors. As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment. Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
ROLE
The travel Coordinator will be responsible for travel booking, itinerary management and compliance for pharmaceutical educational events and ensuring that commitments are met on schedule and within budget. This person must maintain consistent communication with various internal and external stakeholders in a high-volume, deadline-driven environment.
What You’ll Do
- Booking travel - arrange and book travel for HCPs, including flights, hotels, ground transportation, etc.
- Itinerary Management - creating detailed, accurate travel itineraries and communicating them to the HCPs
- Compliance - ensuring all travel arrangements adhere to the company's travel policies, budget constraints, and industry regulations (e.g., visa/passport requirements, health advisories)
- Database management - manage promotional educational programs within the proprietary system
- Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines
- Frequent daily communication with sales representatives and faculty as needed
- Ensuring all event materials are complete and accurate
- Work closely with other team members to ensure successful execution of events and travel
- Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
- Effectively manage a high volume of events while also responding to emails and phone calls
- Manage and monitor a high volume of emails daily.
- Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
- Must be able to work in-office Tuesday, Wednesday, Thursday
BASIC QUALIFICATIONS
- High School diploma or equivalent; College Degree Preferred
- 1-2 years experience in field or related area (Travel Agency, Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)
- Pharmaceutical Speaker Bureau experience is a plus
- Pharmaceutical Event Planning experience is a plus
- Strong analytical and problem-solving skills
- Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume
- Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer/company priorities
- Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred
PREFERRED QUALIFICATIONS
- Exceptional attention to detail
- Ability to work and thrive in a team atmosphere
- Positive attitude and maintain a “Whatever it Takes” attitude
- Ability to take on additional ad hoc tasks as needed to support the team
- Ability to maintain productivity while performing repetitive planning tasks every day
PERKS & BENEFITS
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
COMPENSATION
- Base pay: $22 - $28/hour
- The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.
If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.
INTRODUCTION
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead. At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors. As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment. Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
ROLE
The travel Coordinator will be responsible for travel booking, itinerary management and compliance for pharmaceutical educational events and ensuring that commitments are met on schedule and within budget. This person must maintain consistent communication with various internal and external stakeholders in a high-volume, deadline-driven environment.
What You’ll Do
- Booking travel - arrange and book travel for HCPs, including flights, hotels, ground transportation, etc.
- Itinerary Management - creating detailed, accurate travel itineraries and communicating them to the HCPs
- Compliance - ensuring all travel arrangements adhere to the company's travel policies, budget constraints, and industry regulations (e.g., visa/passport requirements, health advisories)
- Database management - manage promotional educational programs within the proprietary system
- Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines
- Frequent daily communication with sales representatives and faculty as needed
- Ensuring all event materials are complete and accurate
- Work closely with other team members to ensure successful execution of events and travel
- Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
- Effectively manage a high volume of events while also responding to emails and phone calls
- Manage and monitor a high volume of emails daily.
- Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
- Must be able to work in-office Tuesday, Wednesday, Thursday
BASIC QUALIFICATIONS
- High School diploma or equivalent; College Degree Preferred
- 1-2 years experience in field or related area (Travel Agency, Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)
- Pharmaceutical Speaker Bureau experience is a plus
- Pharmaceutical Event Planning experience is a plus
- Strong analytical and problem-solving skills
- Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume
- Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer/company priorities
- Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred
PREFERRED QUALIFICATIONS
- Exceptional attention to detail
- Ability to work and thrive in a team atmosphere
- Positive attitude and maintain a “Whatever it Takes” attitude
- Ability to take on additional ad hoc tasks as needed to support the team
- Ability to maintain productivity while performing repetitive planning tasks every day
PERKS & BENEFITS
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
COMPENSATION
- Base pay: $22 - $28/hour
- The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.
If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Travel Coordinator
Frame your credentials around PERM job requirements
PERM labor certification requires your employer to document that you meet the minimum qualifications listed in the approved job posting. Gather transcripts, professional certifications in travel management or GDS platforms, and employment letters that map directly to those stated requirements before applying.
Target employers with corporate travel programs
Large corporations with dedicated travel departments, university procurement offices, and global hospitality management groups are more likely to have established PERM sponsorship pipelines. These organizations regularly file I-140 petitions and already understand the prevailing-wage and recruitment obligations involved.
Search open roles using Migrate Mate
Migrate Mate filters Travel Coordinator postings by employers with active green card sponsorship history, saving you from applying to roles where sponsorship is unlikely. Use it to build a targeted list of companies before you reach out or submit applications.
Verify prevailing wage requirements before negotiating
Your employer must pay at least the DOL prevailing wage for Travel Coordinators in their specific location. Run your target metro area through the OFLC Wage Search tool before salary conversations so you can confirm the offer will satisfy PERM requirements and avoid delays after filing.
Confirm the employer's PERM recruitment process timeline
PERM requires your employer to complete a mandatory DOL-supervised recruitment period before filing. Ask hiring managers or HR whether they have run PERM processes before, since first-time sponsors often underestimate the six-to-eighteen-month timeline from job approval to I-140 filing.
Align your job duties to O*NET occupation codes
USCIS and DOL evaluate whether your actual duties match the Travel Coordinator occupation profile. Review the O*NET profile for this role and ensure your resume and offer letter reflect the core tasks listed, which strengthens both the PERM application and any subsequent EB-2 or EB-3 petition.
Green Card Travel Coordinator: Frequently Asked Questions
Does a Travel Coordinator role qualify for EB-2 or EB-3 green card sponsorship?
Travel Coordinator positions most commonly qualify under EB-3, which covers skilled workers and professionals in roles requiring at least two years of training or a bachelor's degree. EB-2 sponsorship is available if the position requires an advanced degree or your employer can demonstrate a business necessity for elevated qualifications. The deciding factor is how the employer defines the minimum requirements in the PERM job description.
How does PERM green card sponsorship differ from H-1B sponsorship for this role?
PERM sponsorship leads to permanent residency rather than a temporary work visa, with no annual cap at the EB-3 level for most countries outside India and China. The H-1B visa is subject to an annual lottery and expires after six years without a pending green card. PERM takes longer upfront, typically 18 to 36 months from start to approval, but the outcome is a permanent employment authorization rather than a renewable temporary status.
What credentials strengthen a PERM application for a Travel Coordinator?
Documentation that directly satisfies the employer's stated minimum qualifications is most important. This includes transcripts showing a relevant degree in hospitality, business, or tourism, professional certifications in GDS platforms such as Sabre or Amadeus, and letters from prior employers confirming years of experience in itinerary management, vendor negotiation, or corporate travel policy. PERM requires an exact match between your credentials and the job posting requirements.
How do I find Travel Coordinator jobs where employers are willing to sponsor a green card?
Start your search on Migrate Mate, which surfaces Travel Coordinator postings from employers with documented green card sponsorship history. This approach narrows your target list to companies that have already navigated the PERM and I-140 process, making sponsorship conversations more productive from the first interview.
Can my employer begin the PERM process while I am working on a temporary visa?
Yes. Employers can file a PERM labor certification for a foreign national who is currently working on an H-1B, TN visa, or other nonimmigrant status. PERM is employer-initiated and does not require you to change your visa status to begin the process. Filing early matters because PERM establishes your priority date, which determines your place in the EB-2 or EB-3 queue for adjustment of status.