Green Card Financial Aid Specialist Jobs
Financial Aid Specialist jobs with green card sponsorship are available at universities, colleges, and nonprofit student loan servicers that file PERM labor certifications and I-140 petitions for foreign professionals. EB-2 and EB-3 pathways both apply depending on your degree and years of progressive experience in financial aid administration.
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Get Access To All JobsINTRODUCTION
The Financial Aid Specialist Scholarships and Systems provides operational support for institutional scholarship administration, the University's One-Stop Scholarship Application, and financial aid technology processes. The position serves as the coordinator of the University's One-Stop Scholarship Application, organizing the annual application cycle, maintaining application information, coordinating with academic departments and campus partners, monitoring application activity, and supporting scholarship review and awarding processes.
The position also assists with the day-to-day administration of Dynamic Forms and monitoring of Automic automated processing outputs. Responsibilities include maintaining documentation, conducting routine reviews, identifying discrepancies, and referring technical issues to appropriate staff for resolution. The position works under established departmental policies and procedures and collaborates with the Associate Director of Scholarships, other Financial Aid & Scholarships staff, academic departments, Information Technology, and other campus partners to support accurate, efficient, and student-centered processes.
Primary Responsibilities/Functions:
One-Stop Scholarship Application Coordination:
- Coordinates the University's annual One-Stop Scholarship Application cycle, including preparation, opening, monitoring, closing, and reporting.
- Serves as the primary operational contact for questions regarding the centralized scholarship application process.
- Maintains application questions, deadlines, eligibility information, instructions, and supporting documentation.
- Coordinates with academic colleges, departments, and scholarship committees to maintain accurate scholarship information.
- Monitors application completion, reviewer assignments, outstanding requirements, and application activity.
- Assists with routing applications to appropriate reviewers and committees.
- Supports scholarship selection, awarding, student notifications, and reconciliation activities.
- Prepares routine reports related to applicants, application completion, and scholarship activity.
- Responds to student and campus inquiries and refers complex questions to appropriate staff.
- Maintains procedures, instructions, and records related to the application process.
- Assists with training campus partners on application procedures and timelines.
- Identifies recurring questions or process concerns and communicates recommendations to the Associate Director of Scholarships.
Documentation, Customer Service, and Process Support:
- Maintains standard operating procedures, process instructions, and reference materials for assigned duties.
- Provides routine training and assistance to students, staff, and campus partners regarding scholarship application procedures.
- Responds to questions and refers complex or unusual situations to appropriate personnel.
- Identifies recurring operational issues and communicates potential improvements to departmental leadership.
- Participates in departmental meetings, technology projects, and implementation activities as assigned.
- Performs other duties as assigned.
Dynamic Forms and Workflow Support:
- Maintains assigned electronic forms and workflows in accordance with established procedures.
- Assists with routine form updates, configuration, testing, and implementation.
- Reviews form submissions and workflow activity to identify incomplete submissions, routing issues, and processing errors.
- Monitors outstanding forms and assists with follow-up communications.
- Documents form requirements, workflow steps, and routine troubleshooting procedures.
- Coordinates with Information Technology, vendors, or designated system administrators when issues require additional technical assistance.
- Assists with testing forms and workflows following approved changes.
- Maintains accurate records of form updates and assigned workflow activities.
- Refers complex configuration, access, security, or system design decisions to appropriate personnel.
Automic Monitoring and Operational Support:
- Performs daily reviews of assigned Automic processing outputs and reports.
- Checks routine automated processes for completion and identifies errors or exceptions.
- Documents unsuccessful processes and notifies the appropriate staff of issues requiring attention.
- Assists with tracking reported errors through resolution.
- Coordinates with Information Technology and Financial Aid & Scholarships staff as directed.
- Verifies and documents the completion of assigned follow-up activities.
- Maintains reference materials and procedures for recurring processes.
- Escalates issues that may affect student records, financial aid awarding, disbursements, reporting, or compliance.
- Assists with testing and validation following approved system changes.
Financial Aid and Scholarship Operations:
- Assists with the processing and administration of federal, state, institutional, and scholarship programs.
- Reviews student records and documentation for accuracy and completeness.
- Assists with routine financial aid adjustments, corrections, and award processing.
- Reviews assigned reports and exception lists to identify records requiring follow-up.
- Supports scholarship reconciliation and quality-control activities.
- Assists with validating system results and identifying discrepancies.
- Maintains appropriate records and documentation for assigned responsibilities.
- Provides supporting documentation for internal and external audits as requested.
Competencies/Qualifications
- Ability to coordinate recurring administrative processes and annual application cycles.
- To communicate deadlines, requirements, and procedures clearly.
- To review information for completeness and accuracy.
- To recognize routine errors and follow established troubleshooting procedures.
- To maintain documentation and track outstanding assignments.
- To learn new systems, applications, and business processes.
- To protect confidential information and follow University policies.
- To recognize when an issue requires escalation to a supervisor or technical resource.
- Strong customer service, organizational, and problem-solving skills.
Knowledge, skills and abilities
- Experience in higher education, financial aid, or scholarship administration.
- Experience with Banner, Oracle, or similar student information systems.
- Experience with electronic forms, workflow applications, or scholarship management systems.
- Experience with data entry, reporting, document management, or quality assurance.
- Familiarity with institutional scholarship processes and student service operations.
Application Review
Review of applications will begin 11/18/26 and will continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: Associates degree. Experience in administrative support, customer service, student services, business operations, or a related area. Basic computer skills and the ability to learn enterprise applications and electronic workflow systems. Strong organizational skills and attention to detail.
Ability to maintain accurate records and follow established procedures and handle multiple assignments and meet deadlines. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive student information appropriately and to work collaboratively with students, faculty, staff, and campus partners.
Preferred Qualifications: Bachelor’s. Experience in higher education, financial aid, or scholarship administration. Experience with Banner, Oracle, or similar student information systems. Experience with electronic forms, workflow applications, or scholarship management systems. Experience with data entry, reporting, document management, or quality assurance. Familiarity with institutional scholarship processes and student service operations.
Work Location:
- University of Tennessee – Chattanooga, TN Campus
- This is a fully on-site position.
Compensation and Benefits:
- UT Market Range: MR05
- Anticipated hiring salary: $41,000 - $44,000
students thrive, faculty inspire, and partnerships create real impact.
INTRODUCTION
The Financial Aid Specialist Scholarships and Systems provides operational support for institutional scholarship administration, the University's One-Stop Scholarship Application, and financial aid technology processes. The position serves as the coordinator of the University's One-Stop Scholarship Application, organizing the annual application cycle, maintaining application information, coordinating with academic departments and campus partners, monitoring application activity, and supporting scholarship review and awarding processes.
The position also assists with the day-to-day administration of Dynamic Forms and monitoring of Automic automated processing outputs. Responsibilities include maintaining documentation, conducting routine reviews, identifying discrepancies, and referring technical issues to appropriate staff for resolution. The position works under established departmental policies and procedures and collaborates with the Associate Director of Scholarships, other Financial Aid & Scholarships staff, academic departments, Information Technology, and other campus partners to support accurate, efficient, and student-centered processes.
Primary Responsibilities/Functions:
One-Stop Scholarship Application Coordination:
- Coordinates the University's annual One-Stop Scholarship Application cycle, including preparation, opening, monitoring, closing, and reporting.
- Serves as the primary operational contact for questions regarding the centralized scholarship application process.
- Maintains application questions, deadlines, eligibility information, instructions, and supporting documentation.
- Coordinates with academic colleges, departments, and scholarship committees to maintain accurate scholarship information.
- Monitors application completion, reviewer assignments, outstanding requirements, and application activity.
- Assists with routing applications to appropriate reviewers and committees.
- Supports scholarship selection, awarding, student notifications, and reconciliation activities.
- Prepares routine reports related to applicants, application completion, and scholarship activity.
- Responds to student and campus inquiries and refers complex questions to appropriate staff.
- Maintains procedures, instructions, and records related to the application process.
- Assists with training campus partners on application procedures and timelines.
- Identifies recurring questions or process concerns and communicates recommendations to the Associate Director of Scholarships.
Documentation, Customer Service, and Process Support:
- Maintains standard operating procedures, process instructions, and reference materials for assigned duties.
- Provides routine training and assistance to students, staff, and campus partners regarding scholarship application procedures.
- Responds to questions and refers complex or unusual situations to appropriate personnel.
- Identifies recurring operational issues and communicates potential improvements to departmental leadership.
- Participates in departmental meetings, technology projects, and implementation activities as assigned.
- Performs other duties as assigned.
Dynamic Forms and Workflow Support:
- Maintains assigned electronic forms and workflows in accordance with established procedures.
- Assists with routine form updates, configuration, testing, and implementation.
- Reviews form submissions and workflow activity to identify incomplete submissions, routing issues, and processing errors.
- Monitors outstanding forms and assists with follow-up communications.
- Documents form requirements, workflow steps, and routine troubleshooting procedures.
- Coordinates with Information Technology, vendors, or designated system administrators when issues require additional technical assistance.
- Assists with testing forms and workflows following approved changes.
- Maintains accurate records of form updates and assigned workflow activities.
- Refers complex configuration, access, security, or system design decisions to appropriate personnel.
Automic Monitoring and Operational Support:
- Performs daily reviews of assigned Automic processing outputs and reports.
- Checks routine automated processes for completion and identifies errors or exceptions.
- Documents unsuccessful processes and notifies the appropriate staff of issues requiring attention.
- Assists with tracking reported errors through resolution.
- Coordinates with Information Technology and Financial Aid & Scholarships staff as directed.
- Verifies and documents the completion of assigned follow-up activities.
- Maintains reference materials and procedures for recurring processes.
- Escalates issues that may affect student records, financial aid awarding, disbursements, reporting, or compliance.
- Assists with testing and validation following approved system changes.
Financial Aid and Scholarship Operations:
- Assists with the processing and administration of federal, state, institutional, and scholarship programs.
- Reviews student records and documentation for accuracy and completeness.
- Assists with routine financial aid adjustments, corrections, and award processing.
- Reviews assigned reports and exception lists to identify records requiring follow-up.
- Supports scholarship reconciliation and quality-control activities.
- Assists with validating system results and identifying discrepancies.
- Maintains appropriate records and documentation for assigned responsibilities.
- Provides supporting documentation for internal and external audits as requested.
Competencies/Qualifications
- Ability to coordinate recurring administrative processes and annual application cycles.
- To communicate deadlines, requirements, and procedures clearly.
- To review information for completeness and accuracy.
- To recognize routine errors and follow established troubleshooting procedures.
- To maintain documentation and track outstanding assignments.
- To learn new systems, applications, and business processes.
- To protect confidential information and follow University policies.
- To recognize when an issue requires escalation to a supervisor or technical resource.
- Strong customer service, organizational, and problem-solving skills.
Knowledge, skills and abilities
- Experience in higher education, financial aid, or scholarship administration.
- Experience with Banner, Oracle, or similar student information systems.
- Experience with electronic forms, workflow applications, or scholarship management systems.
- Experience with data entry, reporting, document management, or quality assurance.
- Familiarity with institutional scholarship processes and student service operations.
Application Review
Review of applications will begin 11/18/26 and will continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: Associates degree. Experience in administrative support, customer service, student services, business operations, or a related area. Basic computer skills and the ability to learn enterprise applications and electronic workflow systems. Strong organizational skills and attention to detail.
Ability to maintain accurate records and follow established procedures and handle multiple assignments and meet deadlines. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive student information appropriately and to work collaboratively with students, faculty, staff, and campus partners.
Preferred Qualifications: Bachelor’s. Experience in higher education, financial aid, or scholarship administration. Experience with Banner, Oracle, or similar student information systems. Experience with electronic forms, workflow applications, or scholarship management systems. Experience with data entry, reporting, document management, or quality assurance. Familiarity with institutional scholarship processes and student service operations.
Work Location:
- University of Tennessee – Chattanooga, TN Campus
- This is a fully on-site position.
Compensation and Benefits:
- UT Market Range: MR05
- Anticipated hiring salary: $41,000 - $44,000
students thrive, faculty inspire, and partnerships create real impact.
See all Green Card Financial Aid Specialist Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Financial Aid Specialist
Align your credentials with EB-2 or EB-3
Pull your official transcripts and employment records before applying. EB-2 requires a master's degree or a bachelor's plus five years of progressive experience in financial aid; EB-3 covers a bachelor's alone. Knowing your category shapes which roles to target.
Use O*NET to frame your specialty occupation case
Financial Aid Specialist maps to a specific SOC code in O*NET. Confirm your daily duties match the listed tasks before an employer files PERM, because a mismatch between your resume and the O*NET profile is one of the most common audit triggers DOL reviewers flag.
Search Migrate Mate for green-card-sponsoring employers
Target institutions that have already run PERM recruitment campaigns for Financial Aid Specialists. Migrate Mate shows employers with verified green card sponsorship history by role and location, cutting the guesswork out of identifying who will actually file for this position.
Request the prevailing wage tier before accepting an offer
Your employer must file a prevailing wage determination with DOL before starting PERM recruitment. Ask HR which OFLC Wage Search tier they intend to use, Level I through Level IV, so your offered salary clears the threshold and the PERM application doesn't stall at certification.
File your I-485 as soon as a visa number is current
Nationals from high-demand countries such as India and China can face long priority-date backlogs in the EB-2 and EB-3 categories. Track the monthly Visa Bulletin from USCIS and submit your adjustment-of-status application the moment your priority date becomes current to avoid losing your place.
Understand AC21 portability before you switch employers
If your I-485 has been pending 180 days or more, AC21 portability lets you move to a new Financial Aid Specialist role in the same or similar occupation without restarting the green card process, as long as your original I-140 was approved.
Green Card Financial Aid Specialist: Frequently Asked Questions
Which green card category fits a Financial Aid Specialist role?
Most Financial Aid Specialist positions qualify under EB-3, which covers professionals with a bachelor's degree in fields like finance, education, or business administration. If you hold a master's degree or a bachelor's plus five years of progressive experience in financial aid administration, your employer can file under EB-2 instead, which sometimes carries a shorter priority-date backlog depending on your country of birth.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship leads to lawful permanent residence, not a temporary status. The process starts with PERM labor certification, where your employer must conduct a formal recruitment test and obtain a prevailing wage determination from DOL before filing an I-140 petition with USCIS. H-1B visa is a nonimmigrant work visa with a lottery and a fixed status period. Green cards have no lottery but do have per-country numerical limits that can create priority-date backlogs.
What does the PERM recruitment process involve for a Financial Aid Specialist position?
Before filing PERM with DOL, your employer must advertise the Financial Aid Specialist role through specific recruitment channels, including print and online job postings, and document that no qualified U.S. workers applied. The employer also needs a prevailing wage determination from DOL setting the minimum salary. This recruitment and documentation phase typically takes several months before the PERM application is even submitted.
How do I find employers who sponsor green cards for Financial Aid Specialists?
Migrate Mate lists employers with verified green card sponsorship history for Financial Aid Specialist roles, organized by location and institution type. Universities, community colleges, and nonprofit loan servicers are the most active sponsors for this occupation. Searching by role and geography on Migrate Mate saves time compared to researching each employer's PERM filing history manually through DOL disclosure data.
Can I change employers after my green card process has started?
Yes, under AC21 portability, once your I-485 adjustment-of-status application has been pending for 180 days or more and your original I-140 was approved, you can transfer to a new Financial Aid Specialist role at a different employer in the same or a similar occupation without restarting the process. Your priority date from the approved I-140 can also carry over to a new employer's petition, preserving your place in the queue.