Green Card Front Office Coordinator Jobs
Front Office Coordinator green card sponsorship requires employers to complete PERM labor certification with the Department of Labor before filing an I-140 immigrant petition with USCIS. EB-3 is the most common pathway for this role, covering professionals with a qualifying bachelor's degree or at least two years of relevant administrative experience, leading to lawful permanent residency.
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Get Access To All JobsLead Front Desk Office Coordinator (Seasonal)
Position Type: Full-Time, Seasonal
Compensation: $28 – $30 per hour
Duration: Mid-December through the end of May
Schedule: Tuesday through Saturday, 9:00 AM – 6:00 PM (1-hour lunch break)
About the Role
As a locally owned business, our practice is built on meaningful client relationships, meticulous attention to detail, and exceptional personal care. Tax season is our most active and vital time of year, and we are looking for a poised, highly organized leader to step in as the welcoming face of our company and the organizational heartbeat across our main office and three local satellite locations.
In this role, you will provide comprehensive operational support to our leadership and internal teams, curating a warm, efficient, and professional environment for everyone who walks through our doors. You will act as our central communication hub, guide our front-office staff, and keep our team of tax professionals seamlessly aligned and supported from opening to close.
Key Responsibilities
Client Experience & Front-of-House Hospitality
Serve as the primary point of contact by welcoming clients, answering and directing all incoming phone calls across all four locations.
- Handle client inquiries and customer service matters with warmth, empathy, efficiency, and absolute discretion.
- Act as the primary escalation point for complex client issues and internal administrative questions.
Office Operations & Administrative Support
Manage master calendars and client appointments using our internal scheduling software to maintain a refined, smooth flow throughout the day.
- Oversee daily office opening and closing protocols to ensure a secure, immaculate, and fully prepared workspace.
- Maintain and track the status of tax returns currently being processed, keeping accurate and up-to-date records.
Internal Team Coordination & Tax Pro Support
Coordinate workflows and provide operational support for multiple tax professionals across all four locations.
- Instruct tax professionals on which returns need to be prepared and in what order.
- Communicate clearly with preparers regarding outstanding items, missing notes, and documentation required to complete returns.
Team Leadership & Guidance
Mentor, support, and direct the daily work and performance of two additional Office Coordinators.
- Lead the hiring, onboarding, and training of new seasonal front-office staff for all locations, instilling our high standards of service.
- Develop and implement consistent front-office best practices and training materials across all four offices.
What We Look For (Qualifications)
We are looking for a decisive leader ready to manage a busy, high-volume environment with grace:
- Experience: Minimum of 3 years of proven experience in a supervisory, team lead, or coordinator role (professional office, accounting, boutique services, or high-touch hospitality background preferred).
- Communication: Exceptional phone etiquette, clear verbal and written communication skills, and natural hospitality.
- Organizational Mastery: Superior attention to detail, time management skills, and the ability to multitask and manage competing priorities across multiple locations.
- Mindset: A proactive, calm, and solutions-oriented approach to problem-solving.
- Reliability: Complete dependability and punctuality to ensure our offices open and close on time throughout the busy season.
How to Apply
If you are a highly motivated self-starter who takes pride in delivering an exceptional client experience, we would love to connect. Please submit your resume and a brief, welcoming note detailing your relevant background.
PTIN Certification: Yes
By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee’s job application process is specific to that franchisee and will not be communicated to any other entity.
Lead Front Desk Office Coordinator (Seasonal)
Position Type: Full-Time, Seasonal
Compensation: $28 – $30 per hour
Duration: Mid-December through the end of May
Schedule: Tuesday through Saturday, 9:00 AM – 6:00 PM (1-hour lunch break)
About the Role
As a locally owned business, our practice is built on meaningful client relationships, meticulous attention to detail, and exceptional personal care. Tax season is our most active and vital time of year, and we are looking for a poised, highly organized leader to step in as the welcoming face of our company and the organizational heartbeat across our main office and three local satellite locations.
In this role, you will provide comprehensive operational support to our leadership and internal teams, curating a warm, efficient, and professional environment for everyone who walks through our doors. You will act as our central communication hub, guide our front-office staff, and keep our team of tax professionals seamlessly aligned and supported from opening to close.
Key Responsibilities
Client Experience & Front-of-House Hospitality
Serve as the primary point of contact by welcoming clients, answering and directing all incoming phone calls across all four locations.
- Handle client inquiries and customer service matters with warmth, empathy, efficiency, and absolute discretion.
- Act as the primary escalation point for complex client issues and internal administrative questions.
Office Operations & Administrative Support
Manage master calendars and client appointments using our internal scheduling software to maintain a refined, smooth flow throughout the day.
- Oversee daily office opening and closing protocols to ensure a secure, immaculate, and fully prepared workspace.
- Maintain and track the status of tax returns currently being processed, keeping accurate and up-to-date records.
Internal Team Coordination & Tax Pro Support
Coordinate workflows and provide operational support for multiple tax professionals across all four locations.
- Instruct tax professionals on which returns need to be prepared and in what order.
- Communicate clearly with preparers regarding outstanding items, missing notes, and documentation required to complete returns.
Team Leadership & Guidance
Mentor, support, and direct the daily work and performance of two additional Office Coordinators.
- Lead the hiring, onboarding, and training of new seasonal front-office staff for all locations, instilling our high standards of service.
- Develop and implement consistent front-office best practices and training materials across all four offices.
What We Look For (Qualifications)
We are looking for a decisive leader ready to manage a busy, high-volume environment with grace:
- Experience: Minimum of 3 years of proven experience in a supervisory, team lead, or coordinator role (professional office, accounting, boutique services, or high-touch hospitality background preferred).
- Communication: Exceptional phone etiquette, clear verbal and written communication skills, and natural hospitality.
- Organizational Mastery: Superior attention to detail, time management skills, and the ability to multitask and manage competing priorities across multiple locations.
- Mindset: A proactive, calm, and solutions-oriented approach to problem-solving.
- Reliability: Complete dependability and punctuality to ensure our offices open and close on time throughout the busy season.
How to Apply
If you are a highly motivated self-starter who takes pride in delivering an exceptional client experience, we would love to connect. Please submit your resume and a brief, welcoming note detailing your relevant background.
PTIN Certification: Yes
By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee’s job application process is specific to that franchisee and will not be communicated to any other entity.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Front Office Coordinator
Match your credentials to EB-2 or EB-3
If you hold a bachelor's degree in business administration, hospitality, or a related field, you likely qualify under EB-3. A bachelor's plus five years of progressive front office experience can support an EB-2 petition, so document your career progression carefully before approaching employers.
Use OFLC Wage Search before salary talks
PERM requires your employer to pay at least the prevailing wage for your role and location. Look up the wage level for your SOC code on OFLC Wage Search before negotiating so you can confirm the offer will clear the DOL threshold without surprises during certification.
Find sponsors through Migrate Mate
Front office coordinator roles are common, but not every employer is willing to sponsor green cards. Migrate Mate lists employers with verified green card sponsorship history by role and location, so you can focus your applications on organizations that have already committed to the PERM process.
Target healthcare and hospitality employers specifically
Hospitals, hotel groups, and large medical practices regularly sponsor front office coordinators because high turnover creates recurring sponsorship need. These sectors also tend to have established HR processes for PERM filings, which reduces the risk of a first-time employer abandoning the petition mid-process.
Confirm your employer understands recruitment obligations
PERM requires the employer to run a bona fide recruitment test before DOL will certify the application. Ask directly whether the employer has completed PERM filings before and whether their legal counsel is familiar with the prevailing wage determination and mandatory advertising steps for administrative roles.
Protect your priority date if you change jobs
Once your original I-140 is approved, your priority date can carry over to a new employer's I-140 petition. If your I-485 has been pending 180 days or more, AC21 portability also allows you to move to a same or similar occupation without restarting. Keep copies of all USCIS approval notices.
Green Card Front Office Coordinator: Frequently Asked Questions
Can a front office coordinator role qualify for an employment-based green card?
Yes. Front office coordinator positions typically qualify under EB-3, which covers professionals with a bachelor's degree and skilled workers with at least two years of experience. If the role requires a bachelor's degree plus five or more years of progressive administrative experience, an EB-2 petition may also be viable, depending on the employer's documentation.
How does green card sponsorship for this role differ from H-1B sponsorship?
Green card sponsorship leads to lawful permanent residency rather than a temporary work status. The process runs through PERM labor certification with the Department of Labor, followed by an I-140 immigrant petition with USCIS, and then adjustment of status or consular processing. There is no lottery, but per-country numerical limits mean nationals of high-demand countries may face priority-date backlogs before the final step can be completed.
What does the PERM process require from my employer?
Your employer must obtain a prevailing wage determination from DOL, conduct a formal recruitment test to demonstrate that no qualified U.S. worker is available for the role, and then file the PERM application with the Department of Labor. Only after PERM is certified can the employer file the I-140 petition with USCIS on your behalf.
How do I find employers willing to sponsor a green card for front office roles?
Migrate Mate is the most direct way to find employers with verified green card sponsorship history for administrative and front office positions. Outside of that, healthcare networks, hotel management companies, and large corporate campuses are sectors that sponsor this role most consistently, often because their scale makes maintaining an immigration process cost-effective.
What happens to my green card case if I change jobs during the process?
If your I-140 has been approved, your priority date can generally be transferred to a new employer's I-140 petition, so you don't lose your place in the queue. If your I-485 adjustment of status application has been pending for 180 days or more, AC21 portability allows you to move to a same or similar occupation without invalidating the pending application, provided USCIS is notified properly.