H-1B Visa Assistant Director of Admissions Jobs
Assistant Director of Admissions roles typically qualify as H-1B visa specialty occupations when structured around a bachelor's degree in education, counseling, or a related field. Sponsoring universities and colleges file an LCA with DOL and an I-129 petition with USCIS, covering an initial three-year status period.
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Get Access To All JobsLocation
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
Leads the systems, processes, and decisions that convert applicant demand into enrolled students across Olin’s full-time graduate programs. The seat is one of two Assistant Dean positions reporting to the Associate Dean, Full-Time Programs: the Assistant Dean & Executive Director of Full-Time Graduate Recruitment builds the applicant pool; this position converts it—application processing, evaluation and decisioning, enrollment forecasting, and the Slate and Salesforce architecture on which both teams operate. The position holds admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment; scholarship decisions are reserved to the discretion of this group.
Decisioning authority covers Olin’s full-time graduate programs. Systems leadership extends further: the position administers and enhances the admissions platforms serving the graduate portfolio, including systems and workflows supporting part-time program operations. The position supervises the admissions operations team and requires administrator-level command of Slate and Salesforce. Olin is in the midst of a deliberate transformation, and this position plays a key part in advancing Olin’s proud legacy and furthering WashU’s role in driving impact.
Job Description
Primary Duties & Responsibilities:
Admissions Operations & Decisioning
- Lead the day-to-day operations of the admissions function, ensuring timely, accurate, and efficient processing of applications and related materials.
- Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle, from inquiry through matriculation.
- Manage the evaluation of full-time MBA and specialized master’s applications. Hold admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment.
- Exercise scholarship decision authority as a member of that group, within approved budget parameters.
- In collaboration with internal partners, develop selection criteria that identify students with the highest potential for academic and professional success.
- Direct complex admissions processes, apply admission policies evenly, and ensure integrity and fairness in the selection process. Demonstrate understanding of the reputational impacts of decisioning.
- Accountable for cyclical updates to the application process, including annual Slate cycle preparation, interview and essay questions, and admission materials.
- Ensure matriculating students are accurately reflected in the Workday student database.
- Monitor and improve data integrity, process compliance, and operational effectiveness. Ensure compliance with FERPA and University file retention policies.
Enrollment Forecasting & Reporting
- Own the enrollment forecast, including stage-gating of all admitted students from deposit through matriculation and management of the visa process for international students.
- Prepare regular admissions forecasts, enrollment reports, statistical analyses, and summaries, including round-by-round conversion, end-of-cycle performance, and longitudinal reporting.
- Analyze admissions trends and operational metrics to inform decision-making and continuous improvement.
Systems Leadership
- Lead the implementation, maintenance, and enhancement of admissions systems, including administrator-level ownership of the Slate instance and systemic review of Salesforce CRM processes to increase effectiveness and organizational efficiency.
- Provide systems leadership across the graduate portfolio, including admissions platforms and workflows supporting part-time program operations, in partnership with the part-time programs team.
- Develop and refine procedures, documentation, and training for admissions operations.
Recruitment Partnership & Yield Support
- Support the Assistant Dean & Executive Director of Full-Time Graduate Recruitment in executing strategic and tactical plans to strengthen and expand the applicant pool, utilizing tools such as scholarship and relationship management.
- Coordinate communication strategies and operational processes across departments to support a seamless applicant experience.
- Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders to align operational processes with institutional priorities.
Supervision, Management & Fiscal Responsibility
- Supervise and support the admissions operations team, including the Assistant Director of Admissions Operations and admissions operations staff, to maintain high-quality service and operational excellence.
- Manage admissions division hiring, training, coaching, and professional development for admissions staff.
- Develop and monitor performance metrics for admissions operations staff to assess impact and effectiveness. Make performance decisions quickly and with integrity when standards are not met.
- Support budget oversight, resource allocation, and operational planning. Maintain efficient use of staff, systems, and operational resources to support enrollment objectives.
- Work closely with other teams, departments, and outside partners to achieve strategic goals.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Admissions, College Access, Or Diversity Recruitment (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Driver Safety, Microsoft Office, Negotiation, Personal Initiative, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, Work Hardening, Working Independently
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
Leads the systems, processes, and decisions that convert applicant demand into enrolled students across Olin’s full-time graduate programs. The seat is one of two Assistant Dean positions reporting to the Associate Dean, Full-Time Programs: the Assistant Dean & Executive Director of Full-Time Graduate Recruitment builds the applicant pool; this position converts it—application processing, evaluation and decisioning, enrollment forecasting, and the Slate and Salesforce architecture on which both teams operate. The position holds admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment; scholarship decisions are reserved to the discretion of this group.
Decisioning authority covers Olin’s full-time graduate programs. Systems leadership extends further: the position administers and enhances the admissions platforms serving the graduate portfolio, including systems and workflows supporting part-time program operations. The position supervises the admissions operations team and requires administrator-level command of Slate and Salesforce. Olin is in the midst of a deliberate transformation, and this position plays a key part in advancing Olin’s proud legacy and furthering WashU’s role in driving impact.
Job Description
Primary Duties & Responsibilities:
Admissions Operations & Decisioning
- Lead the day-to-day operations of the admissions function, ensuring timely, accurate, and efficient processing of applications and related materials.
- Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle, from inquiry through matriculation.
- Manage the evaluation of full-time MBA and specialized master’s applications. Hold admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment.
- Exercise scholarship decision authority as a member of that group, within approved budget parameters.
- In collaboration with internal partners, develop selection criteria that identify students with the highest potential for academic and professional success.
- Direct complex admissions processes, apply admission policies evenly, and ensure integrity and fairness in the selection process. Demonstrate understanding of the reputational impacts of decisioning.
- Accountable for cyclical updates to the application process, including annual Slate cycle preparation, interview and essay questions, and admission materials.
- Ensure matriculating students are accurately reflected in the Workday student database.
- Monitor and improve data integrity, process compliance, and operational effectiveness. Ensure compliance with FERPA and University file retention policies.
Enrollment Forecasting & Reporting
- Own the enrollment forecast, including stage-gating of all admitted students from deposit through matriculation and management of the visa process for international students.
- Prepare regular admissions forecasts, enrollment reports, statistical analyses, and summaries, including round-by-round conversion, end-of-cycle performance, and longitudinal reporting.
- Analyze admissions trends and operational metrics to inform decision-making and continuous improvement.
Systems Leadership
- Lead the implementation, maintenance, and enhancement of admissions systems, including administrator-level ownership of the Slate instance and systemic review of Salesforce CRM processes to increase effectiveness and organizational efficiency.
- Provide systems leadership across the graduate portfolio, including admissions platforms and workflows supporting part-time program operations, in partnership with the part-time programs team.
- Develop and refine procedures, documentation, and training for admissions operations.
Recruitment Partnership & Yield Support
- Support the Assistant Dean & Executive Director of Full-Time Graduate Recruitment in executing strategic and tactical plans to strengthen and expand the applicant pool, utilizing tools such as scholarship and relationship management.
- Coordinate communication strategies and operational processes across departments to support a seamless applicant experience.
- Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders to align operational processes with institutional priorities.
Supervision, Management & Fiscal Responsibility
- Supervise and support the admissions operations team, including the Assistant Director of Admissions Operations and admissions operations staff, to maintain high-quality service and operational excellence.
- Manage admissions division hiring, training, coaching, and professional development for admissions staff.
- Develop and monitor performance metrics for admissions operations staff to assess impact and effectiveness. Make performance decisions quickly and with integrity when standards are not met.
- Support budget oversight, resource allocation, and operational planning. Maintain efficient use of staff, systems, and operational resources to support enrollment objectives.
- Work closely with other teams, departments, and outside partners to achieve strategic goals.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Admissions, College Access, Or Diversity Recruitment (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Driver Safety, Microsoft Office, Negotiation, Personal Initiative, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, Work Hardening, Working Independently
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
See all H-1B Visa Assistant Director of Admissions Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Assistant Director of Admissions Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Assistant Director of Admissions
Verify your degree meets specialty occupation
Your bachelor's degree needs to align directly with admissions work, such as education, counseling, psychology, or communications. Pull the O*NET profile for postsecondary admissions officers to confirm the degree fields USCIS considers standard for this occupation.
Target higher education institutions actively sponsoring
Universities, liberal arts colleges, and community colleges are your most reliable H-1B sponsors for this role. Use Migrate Mate to browse Assistant Director of Admissions openings at institutions with verified H-1B LCA filing history, filtered by location.
Check prevailing wage tiers before accepting offers
Your employer must pay at least the DOL prevailing wage for your geographic area. Run the OFLC Wage Search using SOC code 11-9033 and your worksite ZIP code before you finalize any offer, so you can negotiate from an accurate baseline.
Confirm each campus location has its own LCA
If your role involves recruiting travel or a split assignment across two campuses, each distinct worksite requires a separately certified LCA. Flag this early with your HR contact so USCIS doesn't receive an I-129 that covers only one of your locations.
Time your application around enrollment recruitment cycles
Admissions offices typically hire four to six months before the fall enrollment cycle begins. Starting your H-1B sponsorship conversation during winter or early spring gives your employer enough lead time to file before your current status expires.
Prepare a specialty occupation support letter early
USCIS sometimes issues Requests for Evidence on admissions roles if the degree requirement isn't explicit in the job description. Ask your employer to draft a detailed support letter explaining why a bachelor's in a specific field is the minimum credential for your duties.
H-1B Visa Assistant Director of Admissions: Frequently Asked Questions
Does an Assistant Director of Admissions role qualify as an H-1B specialty occupation?
Yes, when the position genuinely requires a bachelor's degree in a field such as education, counseling, student affairs, or communications. Sponsoring employers typically document this in the job description and support letter. USCIS looks for a direct relationship between the required degree field and the job's core duties, not just a generic degree preference.
Which employers sponsor H-1B visas for Assistant Director of Admissions positions?
Four-year universities, graduate schools, and private colleges are the most consistent sponsors, since they file H-1B petitions routinely for academic and administrative staff. Community colleges and for-profit education companies also sponsor but less frequently. Browse Migrate Mate to find institutions with verified H-1B LCA filing history for admissions roles in your target city or state.
How long does H-1B status last for this role, and can it be extended?
H-1B status is granted for up to three years and can be extended once for an additional three years, reaching a six-year maximum. Beyond six years, an extension is only available if you have a qualifying green card application pending at a certain stage. Talk to your employer about starting the green card process well before the six-year limit.
What happens if my admissions role requires travel to high school fairs or college events at multiple locations?
Each worksite where you perform H-1B duties needs a separately certified LCA. Short-term travel to recruitment events at non-listed sites can fall under a DOL short-term placement allowance, but that window is limited. If your role regularly places you at other campuses or partner institutions, your employer should certify LCAs for each location before you begin work there.
Can my employer file an H-1B for me if the job description says a degree is preferred but not required?
USCIS requires that the position always requires a bachelor's degree in a specific related field, not just prefers one. If the job posting says preferred, your employer needs to revise the official position requirements before filing. A support letter from the institution explaining why a specific degree is the actual minimum standard for the role strengthens the petition significantly.