H-1B Visa Records Specialist Jobs
Records Specialist jobs at H-1B visa-sponsoring employers typically require a bachelor's degree in information management, library science, or a related field, positioning the role as a specialty occupation. Sponsors file a certified LCA with DOL and an I-129 petition with USCIS, granting up to three years of H-1B visa status with extensions available.
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Schedule: M-F (Day Shift)
Job Description Summary:
Analyzes and reviews medical records and assigns appropriate codes for billing and statistical purposes. Ensures accuracy and compliance with coding guidelines and regulations.
Job Description:
Essential Functions:
- Analyzes medical records and utilizes coding books to accurately assign codes for diagnoses, procedures, and other medical services or charges.
- Reviews claims denials and appeals to identify coding errors. Performs coding and billing corrections and charge reconciliations.
- Researches newly identified diagnoses and procedures for code assignments.
- Maintains compliance with current coding guidelines and regulations.
- Communicates with physicians, parents, and third-party payors to ensure billing and reimbursement accuracy. Assists customers and staff with billing and coding questions.
- Conducts billing and coding audits to ensure accuracy and identify missed opportunities. Reports the results and recommends quality improvements.
Education Requirement:
As required by listed licensure and/or certification requirement.
Certifications:
RHIT, RHIA, CPC, CCS, CCS-P, or COC, required.
Experience:
- Two years of coding experience, required.
- Three years computer experience in a data processing capacity, required.
Physical Requirements:
OCCASIONALLY: Bend/twist, Climb stairs/ladder, Lifting / Carrying: 0-10 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking
FREQUENTLY: (none specified)
CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting
Additional Physical Requirements performed but not listed above:
Ability to multi-task within a demanding environment.
"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"
Overview:
Schedule: M-F (Day Shift)
Job Description Summary:
Analyzes and reviews medical records and assigns appropriate codes for billing and statistical purposes. Ensures accuracy and compliance with coding guidelines and regulations.
Job Description:
Essential Functions:
- Analyzes medical records and utilizes coding books to accurately assign codes for diagnoses, procedures, and other medical services or charges.
- Reviews claims denials and appeals to identify coding errors. Performs coding and billing corrections and charge reconciliations.
- Researches newly identified diagnoses and procedures for code assignments.
- Maintains compliance with current coding guidelines and regulations.
- Communicates with physicians, parents, and third-party payors to ensure billing and reimbursement accuracy. Assists customers and staff with billing and coding questions.
- Conducts billing and coding audits to ensure accuracy and identify missed opportunities. Reports the results and recommends quality improvements.
Education Requirement:
As required by listed licensure and/or certification requirement.
Certifications:
RHIT, RHIA, CPC, CCS, CCS-P, or COC, required.
Experience:
- Two years of coding experience, required.
- Three years computer experience in a data processing capacity, required.
Physical Requirements:
OCCASIONALLY: Bend/twist, Climb stairs/ladder, Lifting / Carrying: 0-10 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking
FREQUENTLY: (none specified)
CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting
Additional Physical Requirements performed but not listed above:
Ability to multi-task within a demanding environment.
"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Records Specialist
Align your degree to records management
USCIS evaluates whether your bachelor's degree directly relates to the Records Specialist duties listed in the job posting. A degree in information science, library science, or archival studies strengthens the specialty occupation argument more than a general business credential.
Verify prevailing wages before accepting offers
Use the OFLC Wage Search to look up the prevailing wage for SOC code 15-1299 or 43-4172 at the specific worksite location. Your offered salary must meet that level, and each worksite requires its own certified LCA from your employer.
Target employers with active LCA filing histories
Search Migrate Mate to find employers who have previously filed certified LCAs for records and information management roles. Employers with existing filing history already understand the H-1B process, reducing delays from first-time sponsorship learning curves.
Request I-129 filing timelines from employers early
Ask hiring managers whether they plan to file for premium processing, which USCIS adjudicates faster than standard processing. Knowing the timeline before you accept an offer lets you plan your start date around the cap-subject approval window.
Review your O*NET profile before interviews
The O*NET occupation profile for records and information technicians outlines the degree-level competencies tied to this role. Reviewing it helps you frame your experience around the analytical and compliance duties that support the specialty occupation designation.
Prepare for multi-site LCA requirements in large organizations
If your employer operates across multiple office locations, DOL requires a separate certified LCA for each worksite where you'll work. Confirm with HR which locations appear on your LCA before your first day to avoid unauthorized worksite situations.
H-1B Visa Records Specialist: Frequently Asked Questions
Does a Records Specialist role qualify as an H-1B specialty occupation?
It can, but only when the employer structures the position around degree-level duties such as records governance, compliance auditing, information lifecycle management, or systems analysis. USCIS requires a direct relationship between the job duties and a specific bachelor's degree field. Roles limited to filing, scanning, or clerical tasks typically do not meet the specialty occupation standard without additional degree-tied responsibilities.
Which degree fields support an H-1B petition for a Records Specialist?
USCIS looks for a direct connection between your degree and the job duties. Degrees in library science, archival studies, information management, health information management, or records administration carry the strongest alignment. Business administration or general management degrees may qualify if the job posting emphasizes data governance or compliance functions that require that specific educational background.
How do I find employers who sponsor H-1B visas for Records Specialist positions?
Migrate Mate lists employers with verified LCA filing histories for records and information management roles, so you can focus your applications on organizations that have already navigated the H-1B sponsorship process. Filtering by worksite location is especially useful for this role since each physical work location requires its own certified LCA filed with DOL.
What happens to my H-1B status if my employer changes my work location?
DOL requires a new certified LCA for each worksite where you perform H-1B work. If your employer moves you to a new office, a city not covered by your existing LCA, or a client site, they must file and receive certification for that location before you begin working there. USCIS may also require an amended I-129 petition depending on the nature of the location change.
Can I transfer my H-1B to a new Records Specialist employer?
Yes. Under H-1B portability rules, you can begin working for a new employer as soon as they file an I-129 transfer petition with USCIS, without waiting for approval, provided you are currently in valid H-1B status. The new employer must file a fresh LCA certified for your worksite location before submitting the transfer petition, and the role must still meet the specialty occupation standard.