Entry Level Information Technology Administrative Assistant Jobs
New grad information technology administrative assistant jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework can matter more than a long resume. Most openings cover on-site, remote, and hybrid settings across Education, Healthcare & Medical Services, and Staffing & Recruiting, with employers like Virginia Community College System, New York State Office of Mental Health, and Jobot hiring at this level now.
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The Campus Data & Facilities Information Specialist serves as a university-wide steward for facilities information, spatial data, and campus documentation resources within Facilities, Planning, and Capital Construction (FP&CC). The position manages the development, maintenance, governance, and accessibility of institutional facilities data, including architectural and engineering records, as-built record files, CAD drawings, BIM models, GIS datasets, campus maps, utility-infrastructure information, tree-canopy and landscape information, and building-history documentation.
Working collaboratively across FP&CC, Campus Planning & Design, Space Management, project managers, operations teams, academic and administrative departments, and external consultants, the position ensures that accurate campus information is available to support planning, design, capital-project delivery, facilities operations, emergency response, sustainability initiatives, campus mapping, and institutional decision-making.
This role complements the work of the Space Management and CAD teams while maintaining a broader campus-data and facilities-information focus. It supports the AVP for Planning & Design/University Architect and the planning organization by advancing standards, information quality, and tools that strengthen Rice University's understanding and stewardship of its physical campus.
The ideal candidate combines technical expertise in facilities information systems, CAD, GIS, BIM, and records management with strong analytical, organizational, and collaborative skills. The successful candidate can manage complex facilities datasets, establish data and documentation standards, and translate campus information into effective tools for planners, architects, engineers, facilities staff, leadership, and campus stakeholders.
This individual is comfortable working across disciplines and can engage architects, engineers, planners, facilities professionals, information-technology staff, researchers, and administrative leaders to improve the quality, accessibility, and usefulness of Rice University's campus information resources.
Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
Workplace Requirements
This position is classified as an Essential On-Campus Position and requires regular on-site presence to perform critical job functions and support operational needs. During emergencies or campus crises, the employee may be required to report to campus as directed and remain accessible to leadership to ensure continuity of essential operations. Additional on-site work may be required based on business needs, project demands, or departmental priorities. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range
This is a full-time, benefits-eligible position, with a proposed salary range of $75,000 to $80,000 annually , depending on qualifications and experience. * Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements
- Bachelor's degree
- In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
- 2+ years of progressively responsible experience in facilities information management, GIS, CAD, BIM, planning, architecture, engineering, records management, or related disciplines
Skills:
- Experience managing complex records, databases, drawings, digital files, and/or spatial information systems
- Demonstrated ability to work with technical and non-technical stakeholders across multiple departments
- Strong written and verbal communication skills, with the ability to document standards, processes, and technical requirements
- Ability to manage multiple priorities, organize complex information, and work independently with minimal guidance
Preferences
- Bachelor's degree in Architecture, Engineering, Geography, Geographic Information Systems, Urban Planning, Facilities Management, Information Management, Construction Management, or a related field
- Five (5) or more years of progressively responsible experience in facilities information management, GIS, CAD, BIM, planning, architecture, engineering, records management, or related disciplines
- Experience in higher education, institutional facilities management, campus planning, architecture, engineering, or capital-project environments
- Proficiency with AutoCAD, ArcGIS, BIM platforms, and facilities-information-management systems
- Experience developing or implementing CAD, GIS, BIM, as-built documentation, digital-records, or project-closeout standards
- Knowledge of facility life-cycle information management, digital-campus, smart-campus, or digital-twin concepts
- Experience with utility-infrastructure mapping, campus mapping, building-history records, tree-canopy or landscape inventories, and other campus-scale spatial datasets
- Familiarity with TRIRIGA or similar IWMS/CMMS systems, Tableau, Power BI, Microsoft Excel, relational databases, and enterprise asset-management systems
- Experience supporting campus master planning, facility assessments, capital projects, campus maps, space management, or sustainability initiatives
- Professional certification or advanced training in GIS, facilities management, records management, planning, architecture, engineering, or related disciplines preferred
Essential Functions
- Serves as the university's steward for facilities information, as-built record files, architectural and engineering records, campus maps, and spatial datasets
- Manages the organization, maintenance, preservation, and accessibility of facility-related drawings, plans, files, charts, digital records, BIM models, and historical building information
- Develops and maintains standards, practices, and procedures for facilities information management, including CAD, GIS, BIM, project-closeout records, and digital-documentation requirements
- Coordinates with project managers, architects, engineers, contractors, and consultants to ensure capital-project documentation is complete, accurate, and integrated into institutional records and information systems
- Manages or supports campus GIS resources, including campus base maps, building footprints, utility infrastructure, landscape and tree-canopy data, transportation networks, and other geospatial datasets
- Develops maps, dashboards, visualizations, and data analyses to support campus planning, capital-project planning, facilities operations, emergency preparedness, sustainability, and institutional reporting
- Collaborates with Space Management and CAD staff to ensure building, floor-plan, and space-related data are accurate, coordinated, and useful for planning and decision-making
- Supports the AVP for Planning & Design/University Architect and the planning organization with existing-conditions information, building history, infrastructure data, and analytical tools for campus planning and design initiatives
- Provides expertise in authoring and generating ad hoc reports, maps, data extracts, and visualizations requested by a wide range of campus constituents
- Identifies opportunities to improve data quality, system integration, records accessibility, and governance of campus information resources
- Works independently across multiple FP&CC teams and campus stakeholder groups to solve complex problems where no clear precedent may exist
- Performs all other duties as assigned
Additional Functions
- Serves as a subject-matter expert for facilities information, GIS, CAD, BIM, campus mapping, as-built records, and building-history documentation
- Influences internal FP&CC policies and procedures related to facilities information, CAD/GIS/BIM standards, project-closeout documentation, data governance, and records management
- Participates in external software, GIS, facilities-information, and higher-education planning forums to identify peer practices and emerging capabilities that may benefit Rice University
- Evaluates and recommends improvements to technology, workflows, standards, and tools used to manage, visualize, and integrate campus information resources
- Supports future digital-campus, smart-campus, utility-mapping, and digital-twin initiatives as institutional needs and technologies evolve
- May supervise professional staff, student workers, interns, or project-based support resources.
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
The Campus Data & Facilities Information Specialist serves as a university-wide steward for facilities information, spatial data, and campus documentation resources within Facilities, Planning, and Capital Construction (FP&CC). The position manages the development, maintenance, governance, and accessibility of institutional facilities data, including architectural and engineering records, as-built record files, CAD drawings, BIM models, GIS datasets, campus maps, utility-infrastructure information, tree-canopy and landscape information, and building-history documentation.
Working collaboratively across FP&CC, Campus Planning & Design, Space Management, project managers, operations teams, academic and administrative departments, and external consultants, the position ensures that accurate campus information is available to support planning, design, capital-project delivery, facilities operations, emergency response, sustainability initiatives, campus mapping, and institutional decision-making.
This role complements the work of the Space Management and CAD teams while maintaining a broader campus-data and facilities-information focus. It supports the AVP for Planning & Design/University Architect and the planning organization by advancing standards, information quality, and tools that strengthen Rice University's understanding and stewardship of its physical campus.
The ideal candidate combines technical expertise in facilities information systems, CAD, GIS, BIM, and records management with strong analytical, organizational, and collaborative skills. The successful candidate can manage complex facilities datasets, establish data and documentation standards, and translate campus information into effective tools for planners, architects, engineers, facilities staff, leadership, and campus stakeholders.
This individual is comfortable working across disciplines and can engage architects, engineers, planners, facilities professionals, information-technology staff, researchers, and administrative leaders to improve the quality, accessibility, and usefulness of Rice University's campus information resources.
Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
Workplace Requirements
This position is classified as an Essential On-Campus Position and requires regular on-site presence to perform critical job functions and support operational needs. During emergencies or campus crises, the employee may be required to report to campus as directed and remain accessible to leadership to ensure continuity of essential operations. Additional on-site work may be required based on business needs, project demands, or departmental priorities. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range
This is a full-time, benefits-eligible position, with a proposed salary range of $75,000 to $80,000 annually , depending on qualifications and experience. * Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements
- Bachelor's degree
- In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
- 2+ years of progressively responsible experience in facilities information management, GIS, CAD, BIM, planning, architecture, engineering, records management, or related disciplines
Skills:
- Experience managing complex records, databases, drawings, digital files, and/or spatial information systems
- Demonstrated ability to work with technical and non-technical stakeholders across multiple departments
- Strong written and verbal communication skills, with the ability to document standards, processes, and technical requirements
- Ability to manage multiple priorities, organize complex information, and work independently with minimal guidance
Preferences
- Bachelor's degree in Architecture, Engineering, Geography, Geographic Information Systems, Urban Planning, Facilities Management, Information Management, Construction Management, or a related field
- Five (5) or more years of progressively responsible experience in facilities information management, GIS, CAD, BIM, planning, architecture, engineering, records management, or related disciplines
- Experience in higher education, institutional facilities management, campus planning, architecture, engineering, or capital-project environments
- Proficiency with AutoCAD, ArcGIS, BIM platforms, and facilities-information-management systems
- Experience developing or implementing CAD, GIS, BIM, as-built documentation, digital-records, or project-closeout standards
- Knowledge of facility life-cycle information management, digital-campus, smart-campus, or digital-twin concepts
- Experience with utility-infrastructure mapping, campus mapping, building-history records, tree-canopy or landscape inventories, and other campus-scale spatial datasets
- Familiarity with TRIRIGA or similar IWMS/CMMS systems, Tableau, Power BI, Microsoft Excel, relational databases, and enterprise asset-management systems
- Experience supporting campus master planning, facility assessments, capital projects, campus maps, space management, or sustainability initiatives
- Professional certification or advanced training in GIS, facilities management, records management, planning, architecture, engineering, or related disciplines preferred
Essential Functions
- Serves as the university's steward for facilities information, as-built record files, architectural and engineering records, campus maps, and spatial datasets
- Manages the organization, maintenance, preservation, and accessibility of facility-related drawings, plans, files, charts, digital records, BIM models, and historical building information
- Develops and maintains standards, practices, and procedures for facilities information management, including CAD, GIS, BIM, project-closeout records, and digital-documentation requirements
- Coordinates with project managers, architects, engineers, contractors, and consultants to ensure capital-project documentation is complete, accurate, and integrated into institutional records and information systems
- Manages or supports campus GIS resources, including campus base maps, building footprints, utility infrastructure, landscape and tree-canopy data, transportation networks, and other geospatial datasets
- Develops maps, dashboards, visualizations, and data analyses to support campus planning, capital-project planning, facilities operations, emergency preparedness, sustainability, and institutional reporting
- Collaborates with Space Management and CAD staff to ensure building, floor-plan, and space-related data are accurate, coordinated, and useful for planning and decision-making
- Supports the AVP for Planning & Design/University Architect and the planning organization with existing-conditions information, building history, infrastructure data, and analytical tools for campus planning and design initiatives
- Provides expertise in authoring and generating ad hoc reports, maps, data extracts, and visualizations requested by a wide range of campus constituents
- Identifies opportunities to improve data quality, system integration, records accessibility, and governance of campus information resources
- Works independently across multiple FP&CC teams and campus stakeholder groups to solve complex problems where no clear precedent may exist
- Performs all other duties as assigned
Additional Functions
- Serves as a subject-matter expert for facilities information, GIS, CAD, BIM, campus mapping, as-built records, and building-history documentation
- Influences internal FP&CC policies and procedures related to facilities information, CAD/GIS/BIM standards, project-closeout documentation, data governance, and records management
- Participates in external software, GIS, facilities-information, and higher-education planning forums to identify peer practices and emerging capabilities that may benefit Rice University
- Evaluates and recommends improvements to technology, workflows, standards, and tools used to manage, visualize, and integrate campus information resources
- Supports future digital-campus, smart-campus, utility-mapping, and digital-twin initiatives as institutional needs and technologies evolve
- May supervise professional staff, student workers, interns, or project-based support resources.
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
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Find JobsEntry Level Information Technology Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education32
- Healthcare & Medical Services17
- Staffing & Recruiting3
- Technology & Software3
- Government & Public Sector3
Entry Level Information Technology Administrative Assistant Jobs: Frequently Asked Questions
How do I get an entry level information technology administrative assistant job?
Focus on building foundational skills in office software, IT ticketing systems, and basic hardware or network support. Employers at this level look for candidates who can manage schedules, communicate clearly with technical and non-technical staff, and handle administrative workflows. A relevant internship, coursework in information systems, or a certification like CompTIA A+ can give you a concrete edge over other entry level applicants.
Which companies hire entry level information technology administrative assistants?
Companies hiring entry level information technology administrative assistants right now include Virginia Community College System, New York State Office of Mental Health, and Jobot, based on current listings on Migrate Mate as of November 2026. At this level, hiring comes from a wide range of organizations, including technology firms, healthcare systems, government contractors, and large enterprises that need IT support paired with strong administrative coordination.
Are there remote entry level information technology administrative assistant jobs?
Yes, though many postings at this level still prefer on-site or hybrid arrangements to give new hires hands-on exposure to IT environments. About 21% of entry level information technology administrative assistant openings are remote or hybrid as of November 2026, so candidates flexible on location will find the widest range of opportunities across industries and company sizes.
Are these new grad information technology administrative assistant jobs?
Yes, these roles include new grad, recent graduate, and junior positions that explicitly welcome candidates with little or no professional experience. A new grad-friendly posting typically asks for zero to two years of experience and accepts internships, academic projects, or a portfolio in lieu of a full work history. Look for postings that list preferred rather than required experience as a signal the employer is open to new graduates.
Which industries hire the most entry level information technology administrative assistants?
Entry Level information technology administrative assistant roles concentrate in Education, Healthcare & Medical Services, and Staffing & Recruiting, based on current listings on Migrate Mate as of November 2026. These sectors tend to drive hiring at this level because they maintain large IT departments that need administrative coordination support alongside their technical staff, creating consistent demand for candidates who can bridge both functions from day one.