J-1 Visa Program Coordinator Jobs
Program Coordinator roles in the U.S. are accessible to exchange visitors through J-1 visa sponsorship, typically under the Trainee or Intern category depending on your career stage. A designated sponsor organization issues your DS-2019, while your host employer manages the day-to-day role.
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Get Access To All JobsJOB GOAL
Responsible for performing a variety of tasks designed to gain hands-on experience and knowledge to execute the duties of a site coordinator. Assignments will vary length of time and must be successfully completed within one year.
Essential Duties & Responsibilities
- Assists assigned coordinator in assuming primary responsibility for the quality of the program at the school site ensuring a safe, nurturing, and enriching environment.
- Participates in supervising, training, instructing, redirecting, and delegating work to After School Enrichment Program (ASEP) and substitute site staff.
- Assists in coordinating and monitoring work schedules and arranging field trips.
- Assists with the procurement of parts and supplies that may include budgetary cost, inventory, and ordering.
- Learns to confer with parents/guardians and assists assigned coordinator as primary parent liaison.
- Assists in conducting regular staff meetings, nurtures creativity, and professional growth in staff.
- Learns how to evaluate the performance of subordinate personnel in accordance with district evaluation policies and guidelines.
- Learns how to facilitate and coordinate special program activities and work of community resource persons.
- Learns school, state licensing, and ASEP policies and procedures.
- Participates in planning and providing a daily program of enriching experiences for an assigned group of children, at sites enrolling fewer than sixty-five children.
- Learns how to maintain individual employee files containing relevant personnel information, including, but not limited to, attendance and training records, and disciplinary actions.
- Learns how to provide exceptional customer service on various issues relative to ASEP services, facility management, and operations of assigned sites.
- Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.
- Receives monthly training and support on seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in-service training, contract services/field trips, etc.
- May coordinate the work of the ASEP staff at the assigned site if a site coordinator is on approved leave or the position is vacant.
- Performs other related duties as assigned.
SUPERVISORY RESPONSIBILITY
Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.
Minimum Requirements
Knowledge, Skills & abilities
- Knowledge of basic mathematical skills to understand ratios and percentages for mixing cleaning solutions
- Knowledge of and ability to execute performance management techniques
- Ability to work flexible schedules
- Ability to supervise, train, and evaluate assigned staff
- Strong problem solving and critical thinking skills
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
- Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
- Ability to establish and maintain collaborative working relationships with all stakeholders
Education, Training & Experience
- High school diploma or GED
- Child Care Credential I & II or EDU 119
- At least 1 year working in the administration of or with children in a licensed facility
OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
Certificates, Licenses & Registrations
- BSAC- Basic School-Age Care within 3 months of hire
- NC-DHHS Criminal Background Check required prior to hire
Preferred Qualifications
- NC Early Childcare Credential I or II and Administration I & II
- Associate or four-year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education
- At least 2 years of verifiable administrative work in child day care or early childhood experience in a licensed setting
JOB GOAL
Responsible for performing a variety of tasks designed to gain hands-on experience and knowledge to execute the duties of a site coordinator. Assignments will vary length of time and must be successfully completed within one year.
Essential Duties & Responsibilities
- Assists assigned coordinator in assuming primary responsibility for the quality of the program at the school site ensuring a safe, nurturing, and enriching environment.
- Participates in supervising, training, instructing, redirecting, and delegating work to After School Enrichment Program (ASEP) and substitute site staff.
- Assists in coordinating and monitoring work schedules and arranging field trips.
- Assists with the procurement of parts and supplies that may include budgetary cost, inventory, and ordering.
- Learns to confer with parents/guardians and assists assigned coordinator as primary parent liaison.
- Assists in conducting regular staff meetings, nurtures creativity, and professional growth in staff.
- Learns how to evaluate the performance of subordinate personnel in accordance with district evaluation policies and guidelines.
- Learns how to facilitate and coordinate special program activities and work of community resource persons.
- Learns school, state licensing, and ASEP policies and procedures.
- Participates in planning and providing a daily program of enriching experiences for an assigned group of children, at sites enrolling fewer than sixty-five children.
- Learns how to maintain individual employee files containing relevant personnel information, including, but not limited to, attendance and training records, and disciplinary actions.
- Learns how to provide exceptional customer service on various issues relative to ASEP services, facility management, and operations of assigned sites.
- Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.
- Receives monthly training and support on seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in-service training, contract services/field trips, etc.
- May coordinate the work of the ASEP staff at the assigned site if a site coordinator is on approved leave or the position is vacant.
- Performs other related duties as assigned.
SUPERVISORY RESPONSIBILITY
Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.
Minimum Requirements
Knowledge, Skills & abilities
- Knowledge of basic mathematical skills to understand ratios and percentages for mixing cleaning solutions
- Knowledge of and ability to execute performance management techniques
- Ability to work flexible schedules
- Ability to supervise, train, and evaluate assigned staff
- Strong problem solving and critical thinking skills
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
- Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
- Ability to establish and maintain collaborative working relationships with all stakeholders
Education, Training & Experience
- High school diploma or GED
- Child Care Credential I & II or EDU 119
- At least 1 year working in the administration of or with children in a licensed facility
OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
Certificates, Licenses & Registrations
- BSAC- Basic School-Age Care within 3 months of hire
- NC-DHHS Criminal Background Check required prior to hire
Preferred Qualifications
- NC Early Childcare Credential I or II and Administration I & II
- Associate or four-year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education
- At least 2 years of verifiable administrative work in child day care or early childhood experience in a licensed setting
See all 12+ Program Coordinator jobs
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Program Coordinator
Align your background to J-1 categories
Current students qualify under the Intern category; professionals within five years of graduation typically apply as Trainees. Map your career stage to the correct category before approaching any host employer, since misclassification can delay or void your DS-2019 issuance.
Build a training plan before employer outreach
Designated sponsors like Cultural Vistas and CIEE require a structured training plan detailing week-by-week learning objectives tied to program coordination. Draft this document in advance so prospective host employers understand exactly what the sponsorship arrangement commits them to.
Search for J-1-compatible roles on Migrate Mate
Use Migrate Mate to filter Program Coordinator positions at U.S. organizations that have hosted J-1 exchange visitors before. Targeting employers with prior host experience shortens negotiation time and reduces the risk of a host declining after an offer is extended.
Verify host employer eligibility with your sponsor
Not every organization can serve as a J-1 host. Your designated sponsor must approve the host employer before a DS-2019 is issued. Confirm your prospective employer meets the sponsor's site-visit and insurance requirements early, not after you've accepted an offer.
Clarify the two-year home residency rule upfront
Some Program Coordinator placements, particularly those funded by a government or involving skills on the Exchange Visitor Skills List, carry a two-year home-country residency requirement. Identify this before accepting a role, since it affects your ability to change status or apply for certain U.S. visas afterward.
Request DS-2019 issuance at least 30 days pre-start
Your designated sponsor needs time to review your training plan, verify host employer eligibility, and issue the DS-2019. Submitting documentation fewer than 30 days before your intended start date risks a delayed entry that your host employer may not accommodate.
Program Coordinator jobs are hiring across the US. Find yours.
Find Program Coordinator JobsProgram Coordinator J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Program Coordinator role?
It depends on your career stage. If you're a currently enrolled student or recent graduate, the Intern category applies. If you're a working professional within five years of graduation and seeking structured skill development, the Trainee category is the correct fit. Both require a formal training plan and a State Department-designated sponsor to issue your DS-2019.
Is the host employer my J-1 visa sponsor?
No. The host employer where you work as a Program Coordinator is not your visa sponsor. Your sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas or CIEE, that reviews your training plan, approves your host placement, and issues the DS-2019 form. The host employer participates in the program but holds no sponsorship authority.
How do I find Program Coordinator roles open to J-1 exchange visitors?
Standard job boards rarely flag J-1 host willingness. Migrate Mate lets you search Program Coordinator positions at U.S. employers that have worked with J-1 exchange visitors, helping you focus your applications on organizations already familiar with training plan requirements, sponsor coordination, and the DS-2019 process.
Does the two-year home residency requirement apply to Program Coordinator positions?
It can. The requirement applies if your exchange program is government-financed, if your home country's skills list includes program coordination or related fields, or if you received graduate medical training. Check the Exchange Visitor Skills List for your country and confirm your funding source with your designated sponsor before accepting a placement.
What does a J-1 training plan need to cover for a Program Coordinator role?
Your training plan, formalized on the DS-7002 form, must detail specific learning objectives tied to program coordination competencies such as stakeholder communication, event logistics, budget tracking, or grant administration. Generic descriptions of daily duties won't satisfy designated sponsor review. Your host employer signs the form, and your designated sponsor approves it before issuing the DS-2019.
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