Entry Level Medical Records Manager Jobs
New grad medical records manager jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship or hands-on coursework in health information management can matter more than a long resume. Most openings are on-site roles across Healthcare & Medical Services, Education, and Technology & Software, with employers like Inova Health, UC Health, and Resolution Think hiring at this level now.
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Showing 5 of 9+ Entry Level Medical Records Manager jobs
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
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Entry Level Medical Records Manager Jobs: Frequently Asked Questions
How do I get an entry level medical records manager job?
Employers hiring at the entry level look for candidates with a Health Information Management (HIM) degree or certificate, familiarity with EHR systems like Epic or Cerner, and any hands-on exposure through internships or clinical rotations. Highlighting coursework in medical coding, HIPAA compliance, or healthcare data management gives early-career applicants a clear edge over candidates with no field-specific background.
Which companies hire entry level medical records managers?
Companies hiring entry level medical records managers right now include Inova Health, UC Health, and Resolution Think, based on current listings on Migrate Mate as of November 2026. At this level, hiring comes from a broad mix of employers, including hospital systems, outpatient clinics, long-term care facilities, and health information management firms that regularly onboard new graduates.
Are there remote entry level medical records manager jobs?
Yes, though most openings at this level are on-site or hybrid rather than fully remote. About 50% of entry level medical records manager openings are remote or hybrid as of November 2026, so candidates who can work on-site will find the widest selection of roles to apply to at this stage of their career.
Are these new grad medical records manager jobs?
Yes, these listings include new grad, recent graduate, and junior medical records manager roles. A new grad friendly posting typically welcomes candidates with zero to two years of experience and treats completed internships, practicum hours, or a strong academic portfolio in health information management as equivalent to on-the-job experience, so recent graduates are competitive.
Which industries hire the most entry level medical records managers?
Entry Level medical records manager roles concentrate in Healthcare & Medical Services, Education, and Technology & Software, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because they handle high volumes of patient data, face ongoing regulatory requirements around records accuracy, and need trained entry level staff to support compliance and documentation workflows.