Music Coordinator Jobs
Music Coordinator jobs are open across film and television, advertising, gaming, and live events, at every level from entry-level assistant to senior coordinator, with specializations in music licensing, production music supervision, and sync. Scan the live roles below and apply to whichever ones fit.
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Job Summary
The Music School Program Coordinator provides administrative and operational support for CSMA’s Music School. The primary responsibility of this position is driving enrollment for both current and prospective students. Fulfillment of this responsibility requires coordinating faculty schedules, breaks, and availability using strong interpersonal communication and collaboration skills.
A secondary responsibility of this role is handling logistics for all Music School recitals. This includes managing event scheduling, ensuring necessary resources and equipment are provided, and attending recitals in person to facilitate the needs of faculty, student performers, and guests.
Reporting to the Music School Director, this position also works in alignment with the Music Classes & Faculty Supervisor to handle faculty needs and logistics. This is a key support role that requires high interpersonal resilience, exceptional attention to detail, and the ability to provide professional support to faculty.
Primary Roles and Responsibilities
- Enrollment Coordination: Actively drive the enrollment process by managing new inquiries, conducting follow-up communication via phone and email, and navigating registration software. The priority in this operational area is to provide the level of follow-through necessary to maximize student enrollment and retention.
- Faculty Schedules & Support: Manage faculty teaching schedules, availability, and breaks with high precision. Optimize room schedules, resolve calendar conflicts, and serve as the primary point of contact for assigned faculty.
- Recital Coordination: Lead all logistical and administrative operations for student recitals (~40/semester), including communications, resources, and program creation. Responsible for in-person attendance and support at recitals, which requires working some weekends.
- Student Lifecycle Support: Coordinate the administrative logistics and success of trial lessons, teacher transfers, make-ups, and withdrawals, collaborating closely with faculty to ensure accurate record-keeping and process completion.
- Customer Service: Serve as a front-end representative, welcoming families and delivering exceptional customer service to ensure a positive and personable experience for students and parents.
- Professional Composure: Maintain a warm and helpful demeanor while supporting faculty, parents, and students. This role requires the ability to remain objective and professional when navigating interactions with assertive personalities, managing family concerns, or addressing faculty needs under pressure.
- Student Services Collaboration: Partner with the Student Services team as a key collaborator to ensure student data is accurate and that families experience a smooth transition from inquiry to active enrollment.
- Departmental Assistance: Provide occasional administrative support to cross-program areas and events, including the Music Classes program, as requested.
Skills, Qualifications & Experience
- Education: Bachelor’s degree in administration, arts management, or related field. A music degree is not required.
- Working experience: 2+ years of work experience with customer service, scheduling, or a relevant area. Strong background in music, music education, or instrumental/voice study to evaluate student needs and operate effectively within a music school.
- Process & Detail Orientation: Exceptional attention to detail and strong multitasking skills, with a proven ability to navigate complex, multi-step workflows. Proficient in managing information across multiple resources simultaneously, including registration systems, calendars, spreadsheets, and communication channels, to execute operations without error.
- Event Coordination: Strong real-time problem-solving skills to ensure seamless recital operations. Adept at assisting faculty and attendees during recitals while working collaboratively with concert hall and facility staff to manage logistics.
- Independent Operation: Ability to work independently and solve problems in real time when other administrative personnel are not available. Must remain calm and resourceful to effectively resolve unexpected logistical or client issues without immediate managerial oversight.
- Professional Maturity & Composure: Professional maturity, ability to remain calm, composed, and solutions-focused when navigating high-pressure situations, tight deadlines, or challenging interactions.
- Google Workspace & Technology: Advanced proficiency in Google Workspace (Gmail, Calendar, Sites, and Sheets), alongside a strong adaptability for quickly mastering new registration software, technology, and collaborative administrative tools..
- Customer Relations & Sales: Highly personable, building connections across phone, email, and in-person communications. Pairs a warm, accommodating approach with strong drive and enthusiasm to engage families, prioritize inquiries, and grow student enrollment.
Schedule & Physical Requirements
Schedule
- Tuesday - Friday (12:00 pm - 8:30 pm) & Saturday (9:00 am - 5:30 pm).
- Occasional weekend availability required to support recitals and special events.
Physical Requirements
- Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
- Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
Pay: $28.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- 403(b)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Customer service, scheduling: 2 years (Required)
Ability to Commute:
- Mountain View, CA 94040 (Required)
Work Location: In person
Job Summary
The Music School Program Coordinator provides administrative and operational support for CSMA’s Music School. The primary responsibility of this position is driving enrollment for both current and prospective students. Fulfillment of this responsibility requires coordinating faculty schedules, breaks, and availability using strong interpersonal communication and collaboration skills.
A secondary responsibility of this role is handling logistics for all Music School recitals. This includes managing event scheduling, ensuring necessary resources and equipment are provided, and attending recitals in person to facilitate the needs of faculty, student performers, and guests.
Reporting to the Music School Director, this position also works in alignment with the Music Classes & Faculty Supervisor to handle faculty needs and logistics. This is a key support role that requires high interpersonal resilience, exceptional attention to detail, and the ability to provide professional support to faculty.
Primary Roles and Responsibilities
- Enrollment Coordination: Actively drive the enrollment process by managing new inquiries, conducting follow-up communication via phone and email, and navigating registration software. The priority in this operational area is to provide the level of follow-through necessary to maximize student enrollment and retention.
- Faculty Schedules & Support: Manage faculty teaching schedules, availability, and breaks with high precision. Optimize room schedules, resolve calendar conflicts, and serve as the primary point of contact for assigned faculty.
- Recital Coordination: Lead all logistical and administrative operations for student recitals (~40/semester), including communications, resources, and program creation. Responsible for in-person attendance and support at recitals, which requires working some weekends.
- Student Lifecycle Support: Coordinate the administrative logistics and success of trial lessons, teacher transfers, make-ups, and withdrawals, collaborating closely with faculty to ensure accurate record-keeping and process completion.
- Customer Service: Serve as a front-end representative, welcoming families and delivering exceptional customer service to ensure a positive and personable experience for students and parents.
- Professional Composure: Maintain a warm and helpful demeanor while supporting faculty, parents, and students. This role requires the ability to remain objective and professional when navigating interactions with assertive personalities, managing family concerns, or addressing faculty needs under pressure.
- Student Services Collaboration: Partner with the Student Services team as a key collaborator to ensure student data is accurate and that families experience a smooth transition from inquiry to active enrollment.
- Departmental Assistance: Provide occasional administrative support to cross-program areas and events, including the Music Classes program, as requested.
Skills, Qualifications & Experience
- Education: Bachelor’s degree in administration, arts management, or related field. A music degree is not required.
- Working experience: 2+ years of work experience with customer service, scheduling, or a relevant area. Strong background in music, music education, or instrumental/voice study to evaluate student needs and operate effectively within a music school.
- Process & Detail Orientation: Exceptional attention to detail and strong multitasking skills, with a proven ability to navigate complex, multi-step workflows. Proficient in managing information across multiple resources simultaneously, including registration systems, calendars, spreadsheets, and communication channels, to execute operations without error.
- Event Coordination: Strong real-time problem-solving skills to ensure seamless recital operations. Adept at assisting faculty and attendees during recitals while working collaboratively with concert hall and facility staff to manage logistics.
- Independent Operation: Ability to work independently and solve problems in real time when other administrative personnel are not available. Must remain calm and resourceful to effectively resolve unexpected logistical or client issues without immediate managerial oversight.
- Professional Maturity & Composure: Professional maturity, ability to remain calm, composed, and solutions-focused when navigating high-pressure situations, tight deadlines, or challenging interactions.
- Google Workspace & Technology: Advanced proficiency in Google Workspace (Gmail, Calendar, Sites, and Sheets), alongside a strong adaptability for quickly mastering new registration software, technology, and collaborative administrative tools..
- Customer Relations & Sales: Highly personable, building connections across phone, email, and in-person communications. Pairs a warm, accommodating approach with strong drive and enthusiasm to engage families, prioritize inquiries, and grow student enrollment.
Schedule & Physical Requirements
Schedule
- Tuesday - Friday (12:00 pm - 8:30 pm) & Saturday (9:00 am - 5:30 pm).
- Occasional weekend availability required to support recitals and special events.
Physical Requirements
- Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
- Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
Pay: $28.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- 403(b)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Customer service, scheduling: 2 years (Required)
Ability to Commute:
- Mountain View, CA 94040 (Required)
Work Location: In person
Music Coordinator Jobs by Experience Level
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Find Music Coordinator JobsMusic Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in music coordinator jobs.
- Experience with music licensing, clearances, or rights management workflows
- Proficiency with music rights databases and performing rights organization systems
- Strong knowledge of sync licensing, master rights, and publishing agreements
- Ability to build and maintain cue sheets and music usage reports
- Familiarity with music supervision software and digital asset management tools
- Bachelor's degree in music, music business, film, or a related field
Tips for Your Music Coordinator Job Search
Tailor your resume for licensing versus production
Music coordinator roles split between licensing-heavy work and production-side coordination, and employers can tell when your resume doesn't reflect which track you're on. Lead with the experience that matches the job description, whether that's sync clearances or session scheduling.
Show your music catalog knowledge concretely
Listing 'music knowledge' means nothing to a hiring manager. Name the publishers, performing rights organizations, or genre catalogs you've worked with, and describe a specific situation where your knowledge solved a clearance or placement problem.
Apply early to roles that fit
Migrate Mate lists music coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by content type, not just title
A music coordinator at a game studio uses entirely different workflows than one at a film production company. Search by industry or content type alongside the job title so you're applying to roles where your specific experience with that format is relevant.
Prepare a portfolio of cleared or placed music
Bring documented examples to your interview: a sync placement you helped clear, a cue sheet you built, or a licensing deal you tracked from request to execution. Hiring managers in this field respond to concrete proof of process far more than general descriptions.
Negotiate start date around project cycles
Music coordinator hiring often spikes around production start dates, and employers expect you to know that. If an offer comes in, ask where the production calendar sits before accepting a start date so you're not onboarding mid-chaos without full team context.
Music Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most music coordinators?
The companies hiring the most music coordinators right now include Guitar Center, Let It Beat! Music Academy, and TEAM, with the largest share of openings in Ohio, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Openings are concentrated at studios, production companies, advertising agencies, and gaming firms.
How many music coordinator jobs are remote?
About 0% of music coordinator openings are fully remote or hybrid as of November 2026, with remote work most common in licensing clearance and rights administration roles. Positions tied to live production, studio sessions, or on-set music supervision are more likely to require an in-person presence.
How do you become a music coordinator?
Start by building foundational knowledge of music licensing, publishing, and rights structures through coursework, internships, or entry-level roles at a music publisher, record label, or production company. Learn to build cue sheets, track clearances, and work with performing rights organizations. Many coordinators move up from music clearance assistant or production assistant roles and develop expertise in a specific content area like film, advertising, or games.
Can you get hired as a music coordinator with little experience?
Entry-level music coordinator roles do exist, particularly at advertising agencies and post-production houses that need help with clearance tracking and administrative coordination. Build a portfolio by volunteering on independent films, student productions, or local event projects where you can document real licensing or scheduling work. Demonstrating that you understand the difference between master and sync rights puts you ahead of most entry-level candidates.
What does the music coordinator interview process look like?
Most music coordinator interviews include an initial screening call focused on your licensing or production background, followed by a technical or scenario-based round where you may be asked to walk through how you would clear a specific piece of music or handle a last-minute cue change. Some employers, especially in film and advertising, ask candidates to complete a short practical task such as building a mock cue sheet or summarizing licensing terms on a sample agreement.
Where can I find and apply to music coordinator jobs?
You can find and apply to music coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your background in licensing, production, or music supervision, and apply directly to each listing that fits.
See All 14 Music Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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