Office Production Assistant Jobs
Office Production Assistant jobs are open across film, television, theater, advertising, and corporate media, from entry-level runner positions to senior production support roles, with specializations in set coordination, post-production logistics, and office operations. See the openings below and apply to the ones that match your experience.
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Description
Production Planner / Office Coordinator
Legacy Transportation Services – Specialized Logistics Provider
Visit us at: www.legacytsi.com
Legacy Transportation Services is currently seeking a reliable, detail-oriented, and motivated Production Planner / Office Coordinator to join our Crating Department in San Jose, CA. This position plays an essential role in coordinating daily production schedules, monitoring job progress, and supporting efficient workflow across multiple departments. The ideal candidate will possess strong organizational, communication, and problem-solving skills, along with experience in production planning, manufacturing coordination, or a similar operational environment.
Essential Duties and Responsibilities
- Coordinate daily production schedules based on customer requirements, priorities, material availability, and production capacity.
- Monitor job progress and communicate scheduling changes, material shortages, and potential delays to department management.
- Maintain accurate production information, work orders, and related documentation in JobBOSS and other applicable systems.
- Coordinate with production personnel, purchasing, customer service, and other departments to support timely completion of work.
- Assist with production documentation and administrative requirements to maintain efficient daily operations.
- Provide backup support for packing coordination, shipment documentation, and other Crating Office responsibilities.
- Maintain accurate records and support continuous improvement in production planning and workflow efficiency.
What We Offer
- Medical, Dental, and Vision (VSP)
- Life Insurance
- Long-Term Disability (LTD), FSA, HSA, and EAP
- Paid Sick Leave, Vacation, and Holiday Pay
- Stable, full-time opportunity with growth potential
Equal Opportunity Employer
Disability / Veteran
Schedule
Monday – Friday, 8:00 AM – 5:00 PM
Salary
$22.00 – $25.00 per hour
Requirements:
Requirements
- Experience in production planning, scheduling, or office coordination preferred.
- Proficient in Microsoft Office; JobBOSS experience a plus.
- Strong organizational, communication, and multitasking skills.
- Detail-oriented with the ability to meet deadlines in a fast-paced environment.
Work Environment
- Office setting within an active production facility.
Equal Opportunity Employer: Disability/Veteran
https://www.dir.ca.gov/dlse/california_equal_pay_act.htm
https://www.legacytsi.com/caprivacy.php
Office Production Assistant Jobs by Experience Level
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Find JobsOffice Production Assistant Job Market
Who's Hiring
Top Industries Hiring
- Chemicals & Materials
What Employers Look For
The qualifications that appear most often in office production assistant jobs.
- Proficiency in Microsoft Office Suite and Google Workspace for document and schedule management
- Experience creating and distributing call sheets, production reports, or shoot schedules
- Strong organizational skills with ability to manage multiple tasks under tight deadlines
- Familiarity with production budgeting tools or expense tracking for a production office
- Prior experience in a production office, agency, or media company environment
- Associate or bachelor's degree in film, communications, media production, or a related field
Tips for Your Office Production Assistant Job Search
Tailor your resume to production workflows
List specific production software you've used, such as scheduling tools, budgeting spreadsheets, or call sheet platforms. Hiring managers for office production assistant roles scan for practical familiarity with how a production office actually runs, not just general administrative experience.
Apply early to roles that fit
Migrate Mate lists office production assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target openings by production type
Office production assistant roles in commercial advertising differ significantly from those in long-form television. Filter your search by production type so your cover letter and resume examples speak directly to the pace, deliverables, and office structure that employer actually uses.
Highlight cross-departmental coordination experience
Production offices depend on assistants who can relay information accurately between departments under pressure. If you've coordinated between talent, logistics, and accounting teams, call that out explicitly rather than burying it under a generic 'administrative support' bullet.
Prepare for a practical skills interview
Many production office interviews include a scenario question about handling a last-minute schedule change or a missing document on shoot day. Practice talking through your process out loud, emphasizing communication steps and how you'd flag problems to the right person fast.
Follow up with a production-specific thank you
After your interview, reference a specific workflow or challenge the interviewer mentioned, then connect it to something you've handled before. Generic thank-you notes get ignored in fast-moving production environments where attention to detail is exactly what the role demands.
Office Production Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most office production assistants?
The most active employers for office production assistants right now are XBP Global, M&P Apparel, and Solis Dental, and the most openings are in California, Texas, and Georgia, based on current listings on Migrate Mate as of November 2026. Demand tends to cluster around states with active production incentive programs.
How many office production assistant jobs are remote?
About 11% of office production assistant openings are fully remote or hybrid as of November 2026, with on-site roles still dominant given the in-person coordination demands of most productions. Post-production support, development office work, and administrative coordination roles within larger studios are the sub-areas most likely to offer remote or hybrid arrangements.
How do you become an office production assistant?
Start by building familiarity with how production offices operate, including call sheets, production reports, and shoot-day logistics. Pursue entry-level runner or intern roles on any production, even short films or local commercials. Develop strong organizational habits, learn the standard scheduling and budgeting tools used on set, and build relationships with coordinators and producers who can bring you onto future projects.
Can you get hired as an office production assistant with little experience?
Yes, many entry-level office production assistant roles are designed for candidates with limited on-set experience. Employers in this space prioritize reliability, attention to detail, and a working knowledge of production office tools over a long resume. Volunteer credits, student productions, and short-film credits all count. Being available for irregular hours and demonstrating that you understand production pace will carry more weight than years of experience.
What does the office production assistant interview process look like?
The process typically starts with a brief phone or video screen focused on your availability and production office familiarity. A hiring manager or production coordinator then conducts a more detailed conversation covering your experience with schedules, documents, and cross-team communication. Some employers include a practical scenario question about handling a time-sensitive problem. Final decisions often move quickly because production timelines don't allow for long hiring windows.
Where can I find and apply to office production assistant jobs?
You can find and apply to office production assistant jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and production background, then apply directly to each opening that fits. New listings are added regularly, so checking back frequently gives you an edge on recently posted roles.
See All 14 Office Production Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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