OPT Provost Jobs

Position Information

Hiring Department: LSPI- Provost Office

Reports To: Associate Director

Job Location: Onsite, El Paso, TX

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: exempt

Earliest Start Date: As soon as possible.

Salary: $46,550 annually

Required Application Materials:

• Resume
• Cover Letter
• List of three references

Position Summary

The Provost Office at The University of Texas at El Paso (UTEP) invites applications for Senior Coordinator to support the University’s Law School Preparation Institute (LSPI) in the Patti and Paul Yetter Center for Law.

This position provides administrative and programmatic support and assistance for the year-round programming and pre-law advising offered through the LSPI. The strongest candidates will be mission-driven and have a sincere interest in supporting students through their journey to successfully applying to and matriculating at law school. Along with the requirements listed below, a successful candidate will bring a strong work ethic, good judgment, and sense of ownership and pride in their work, carried out with a commitment to collaboration and professionalism.

Statement of Duties and Responsibilities:

Administrative Duties

• Serve as in-person, front office presence Monday through Friday, 8am-5pm, greeting guests, answering phone calls, and replying to emails to LSPI.
• Coordinate the LSPI application process, including application form updates, posting and promoting, receiving applications and tracking required materials, coordinating interviews, notifying applicants of decisions, and processing student commitment forms.
• Serve as first point of contact for students interested in LSPI or who have questions about the program or pre-law advising.
• Oversee creation and approval of LSPI courses in partnership with Political Science department.
• Order and maintain reading materials or other content for LSPI courses.
• Print and prepare LSAT exam practice materials.
• Create and maintain updated lists of current and previous LSPI cohort members to facilitate communication and updates.
• Order t-shirts and supplies for LSPI students.
• Facilitate student-scheduled meetings with LSPI advisors.
• Hire and manage student employees and interns.
• Coordinate various office management functions, including scheduling and preparing for staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities.

Financial Responsibilities

• Process payroll for employees and contract employees.
• Process student scholarships and stipends.
• Coordinate the installation and maintenance of accounting records to show receipts and expenditures; reconcile departmental accounts.
• Support scheduling, travel, and reimbursements for Associate Director and Professor of Practice.
• Maintain a high degree of confidentiality on all sensitive information privy to this position.
• Maintain and reconcile state budget, endowments, donations, and gift accounts.
• Process travel authorizations and travel reimbursements for staff and students.

Marketing and Outreach Efforts

• Arrange for law school admission representatives and other guest speakers to attend sessions to speak to students, including scheduling rooms, providing campus maps to guests, and arranging for on-campus parking.
• Manage social media accounts and maintain promotional materials.
• Attend recruiting and outreach events, including new student orientation, transfer student orientation, and presentations at high schools.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: Bachelor’s Degree

and

Experience: Three years of related experience; or equivalent combination of education and experience.

Preferred Qualifications:

• Advanced degree in higher education administration or related field

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

Miner Perks and Benefits

What UTEP Offers:

Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long-term disability plans
Retirement Programs
Longevity Pay
Paid Vacation \& Sick Leave
Paid Holidays
Employee Discounts \& Perks
Employee Education Assistance program
And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

Work Location: In person