Payroll and Benefits Administrator Jobs
Payroll and Benefits Administrator jobs are open across healthcare, manufacturing, financial services, and corporate services, at every level from entry-level coordinator to senior administrator, with specializations in multi-state payroll compliance, benefits enrollment, and HRIS management. Scan the live roles below and apply to whichever ones fit.
Find JobsOverview
Showing 5 of 1,566+ Payroll and Benefits Administrator jobs
About Us
R.O.W. PRO LLC is an established right-of-way reclamation and utility line clearance contractor operating across North Mississippi. We specialize in vegetation management for electric cooperatives and power companies. We are seeking a dependable, highly organized professional to take ownership of our weekly payroll processing, QuickBooks bookkeeping, utility billing, accounts payable, and day-to-day office administration.
Job Summary
This position is responsible for the full weekly payroll cycle, full-charge bookkeeping, and keeping the office organized and running efficiently. You will pull field hours directly from busybusy, verify cost codes and machine hours, process payroll in QuickBooks (including court-ordered garnishments and deductions), manage accounts payable and vendor bills, generate power company invoices, reconcile monthly accounts, and facilitate annual audits. When payroll and core financial duties are completed, you will take initiative on daily office tasks, document filing, and operational support.
Key Responsibilities
- Weekly Payroll Processing:
- Pull, audit, and reconcile electronic hours, equipment time, and cost codes from busybusy for field crews.
- Enter and run complete weekly payroll in QuickBooks accurately and on strict deadlines.
- Manage and execute specialized payroll deductions, including child support garnishments, wage attachments, and benefit deductions.
- Monitor and enforce timecard compliance, unapproved overtime corrections, and supervisor sign-offs.
- Accounts Payable (A/P):
- Receive, verify, and code vendor invoices, supplier bills, equipment repair statements, and subcontractor charges into QuickBooks.
- Track payment due dates, manage vendor relationships, prepare disbursements/checks, and ensure accounts stay current without late fees.
- Match bills to purchase orders or receipts and review expenses for accuracy.
- Billing, Invoicing & Receivables (A/R):
- Generate and submit detailed weekly/monthly invoices to utility cooperatives and power companies based on contracted crew hours and billable equipment time.
- Track accounts receivable, monitor payment status, and make mobile/bank check deposits.
- Bookkeeping & Monthly Financial Close:
- Maintain the general ledger and reconcile bank and credit card accounts within QuickBooks.
- Perform monthly closeout in QuickBooks, ensuring accurate job costing, clean accounts, and up-to-date financial records.
- Audits & Compliance:
- Lead documentation prep and reporting for annual Workers' Compensation and General Liability insurance audits.
- Manage compliance records, employee documentation (Form I-9, E-Verify), and DOT driver compliance files.
- Office Organization & Daily Administration:
- Maintain a structured, highly organized office environment and digital/paper filing system.
- Handle day-to-day office tasks when payroll or billing is not time-sensitive (sorting mail, ordering office supplies, answering calls, assisting management with paperwork, and organizing records).
- Assist operations leadership with general administrative tasks as needed to keep company workflows moving.
Qualifications & Requirements
- Computer & Tech Proficiency:
- Strong working knowledge of Windows PC environments, file management, and modern office technology.
- Comfortable navigating cloud software, email systems, and digital workflows; quick learner with new tech tools.
- Intermediate proficiency in Microsoft Excel and standard office programs.
- Software Experience:
- QuickBooks: 2+ years of hands-on experience running payroll, managing deductions, entering bills/managing accounts payable, invoicing, and monthly reconciliation (QuickBooks Desktop or Online).
- Time Tracking: Experience with busybusy or similar mobile/electronic time tracking software is preferred.
- Accounting & Payroll Knowledge:
- Solid understanding of accounts payable workflows, bill tracking, and vendor reconciliation.
- Solid understanding of gross-to-net payroll calculations, overtime regulations, and statutory deduction handling (garnishments, child support).
- Direct experience preparing records for Workers' Comp audits.
- Key Traits: Exceptional organizational skills, strong self-starter mentality during downtime, high attention to numerical detail, strict confidentiality, and proactive communication.
Compensation & Work Schedule
- Pay: $23.00 – $26.00 per hour (depending on experience).
- Schedule: Daytime hours (Monday – Thursday / Friday schedule dependent on operational and payroll cycles).
- Location: On-site in Guntown, MS.
- Benefits: Paid company holidays and company benefits discussed during interview.
To Apply
Please submit your resume with relevant QuickBooks payroll and bookkeeping experience through Indeed.
R.O.W. PRO LLC is an Equal Opportunity Employer.
Pay: $23.00 - $26.00 per hour
Expected hours: 40.0 per week
People with a criminal record are encouraged to apply
Work Location: In person
See All 1,566+ Payroll and Benefits Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsPayroll and Benefits Administrator Job Market
Who's Hiring
- Ryder System25
- Acrisure14
- Deloitte11
- Baker Tilly Canada11
- Jobot9
Top Industries Hiring
- Technology & Software16
- Consulting & Professional Services16
- Staffing & Recruiting14
- Education13
- Healthcare & Medical Services6
What Employers Look For
The qualifications that appear most often in payroll and benefits administrator jobs.
- Experience with payroll processing software such as ADP, Ceridian, or Paychex
- Knowledge of federal and state payroll tax regulations and compliance requirements
- Proficiency administering employee benefits programs including health, dental, and retirement plans
- Bachelor's degree in human resources, accounting, business administration, or a related field
- Certified Payroll Professional or Fundamental Payroll Certification preferred by many employers
- Experience with HRIS platforms and benefits administration systems
Tips for Your Payroll and Benefits Administrator Job Search
Tailor your resume for payroll systems
List every payroll and HRIS platform you've used by name. Employers scan for specific system experience, so burying ADP, Ceridian, or Workday in a generic skills section costs you interviews that a clearly labeled systems list would win.
Highlight multi-state compliance experience
If you've processed payroll across multiple states, say so explicitly and name the states. Multi-state tax withholding and wage-and-hour compliance are hard to find, and hiring managers treat that experience as a direct differentiator over single-state candidates.
Lead with benefits open enrollment numbers
Quantify the scale of your benefits administration work. The number of employees you've supported through open enrollment tells employers far more than a vague description of your duties, and it anchors your experience in a way that generic language can't.
Apply early to roles that fit
Migrate Mate lists payroll and benefits administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for technical payroll scenario questions
Interviewers frequently ask you to walk through how you'd handle a specific error, like a missed direct deposit or a retroactive pay adjustment. Practice explaining your process step by step, because they're testing accuracy and procedure, not just general knowledge.
Negotiate using your certification credentials
If you hold a Certified Payroll Professional or Fundamental Payroll Certification, bring it into salary conversations directly. These credentials signal audit-readiness and regulatory fluency, and employers in regulated industries will often adjust an offer when you name them explicitly.
Payroll and Benefits Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most payroll and benefits administrators?
The companies hiring the most payroll and benefits administrators right now include Ryder System, Acrisure, and Deloitte, with the largest share of openings in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Healthcare systems, national staffing firms, and large manufacturers tend to maintain steady demand for this role throughout the year.
How many payroll and benefits administrator jobs are remote?
About 59% of payroll and benefits administrator openings are fully remote or hybrid as of November 2026, with remote availability concentrated in benefits administration and HRIS support functions rather than payroll processing roles, which often require on-site access to secure systems. Organizations with established cloud-based payroll platforms tend to offer the most flexible arrangements.
How do you become a payroll and benefits administrator?
Start by earning a degree in human resources, accounting, or business administration, then gain hands-on experience with payroll processing or benefits coordination in an entry-level HR or accounting role. Learning major HRIS and payroll platforms builds practical credibility quickly. Earning a Fundamental Payroll Certification or Certified Payroll Professional credential demonstrates compliance knowledge and accelerates progression into full administrator roles.
Can you get a payroll and benefits administrator job with little experience?
Yes, employers hire candidates with limited direct experience when they can demonstrate adjacent skills. Bookkeeping, accounts payable, or HR coordinator backgrounds transfer well because the core competencies overlap with payroll accuracy and data management. Completing a payroll fundamentals course, earning an entry-level certification, and showing proficiency in spreadsheet tools and basic HRIS platforms strengthens applications significantly at this level.
What does the payroll and benefits administrator interview process look like?
Most hiring processes include an initial screening call with HR, followed by one or two interviews with the HR manager or payroll director. Expect scenario-based questions covering payroll error resolution, benefits open enrollment workflows, and compliance situations. Some employers include a short skills assessment testing system proficiency or data accuracy. Final rounds may involve a brief conversation with a finance or operations leader.
Where can I find and apply to payroll and benefits administrator jobs?
You can find and apply to payroll and benefits administrator jobs on Migrate Mate, which lists current openings from employers across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits your background and preferences.
See All 1,566+ Payroll and Benefits Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs