Payroll Assistant Jobs
Payroll Assistant jobs are open across healthcare, manufacturing, finance, and professional services, at every level from entry-level to senior, with specializations in multi-state payroll, garnishments and deductions, and payroll systems administration. Scan the live roles below and apply to whichever ones fit.
Find Payroll Assistant JobsOverview
Showing 5 of 50+ Payroll Assistant jobs
Location: Oriole Park at Camden Yards – Baltimore, MD
Reports to: Payroll Manager
FLSA Status: Exempt
Position Type: Full-Time
- Lead the preparation and processing of biweekly and semimonthly payrolls for salaried and hourly, full-time and part-time employees, including MLB players, MiLB players, and coaching staff
- Ensure compliance with federal, state, and local payroll tax regulations and internal control standards
- Review timesheets, attendance records, and deductions for accuracy and completeness
- Manage garnishments, benefits deductions, and payroll adjustments
- Reconcile payroll accounts, including wages, bonuses, benefits, and taxes to the general ledger, and create and distribute GL reports in a timely and accurate manner
- Support year-end processes, including W-2 preparation and reporting for 1099s and other payroll forms
- Serve as a key liaison with third-party payroll providers (e.g., ADP, UKG Pro, MLB systems) and maintain updated payroll system configurations
- Process HSA enrollments with third-party vendors and oversee 401(k) changes and reports in ADP and, following the planned transition, UKG Pro
- Enter new benefits enrollments/life events and ensure accuracy of deductions
- Address employee inquiries regarding pay, withholdings, and tax filings in a timely and professional manner
- Assist with audits (internal, MLB, and external) by providing payroll documentation and reports
- Provide backup to Payroll Manager or Finance leadership as needed during absences or peak periods
- Identify and implement process improvements and system enhancements for payroll efficiency
Required Qualifications
- 4+ years of payroll processing experience in a multi-state environment
- Working knowledge of payroll systems (e.g., ADP Workforce Now, UKG Pro, or others)
- Familiarity with payroll tax laws, benefit deductions, and wage & hour laws
- Strong Excel skills and experience with general ledger integrations
- High attention to detail, accuracy, and confidentiality
- Excellent communication and customer service skills
Preferred Qualifications
- Bachelor’s degree in accounting, finance, or a related field
- CPP (Certified Payroll Professional) certification
- Experience in sports, entertainment, or unionized work environment
- Familiarity with MLB payroll and related league requirements
Key Attributes
- Ethical, dependable, and able to handle sensitive data with discretion
- Self-motivated and adaptable, with strong problem-solving skills
- Strong organizational and time-management abilities
- Collaborative mindset with the ability to work cross-functionally under tight deadlines
Work Environment
- This position is based on-site in Baltimore, MD
- Occasional evening and weekend work may be required during the season or fiscal deadlines
DISCLAIMER:
The anticipated salary for this role is $65,000 - $80,000 annually depending on experience, plus bonus opportunity.
Posted: 10/23/2026
Location: Oriole Park at Camden Yards – Baltimore, MD
Reports to: Payroll Manager
FLSA Status: Exempt
Position Type: Full-Time
- Lead the preparation and processing of biweekly and semimonthly payrolls for salaried and hourly, full-time and part-time employees, including MLB players, MiLB players, and coaching staff
- Ensure compliance with federal, state, and local payroll tax regulations and internal control standards
- Review timesheets, attendance records, and deductions for accuracy and completeness
- Manage garnishments, benefits deductions, and payroll adjustments
- Reconcile payroll accounts, including wages, bonuses, benefits, and taxes to the general ledger, and create and distribute GL reports in a timely and accurate manner
- Support year-end processes, including W-2 preparation and reporting for 1099s and other payroll forms
- Serve as a key liaison with third-party payroll providers (e.g., ADP, UKG Pro, MLB systems) and maintain updated payroll system configurations
- Process HSA enrollments with third-party vendors and oversee 401(k) changes and reports in ADP and, following the planned transition, UKG Pro
- Enter new benefits enrollments/life events and ensure accuracy of deductions
- Address employee inquiries regarding pay, withholdings, and tax filings in a timely and professional manner
- Assist with audits (internal, MLB, and external) by providing payroll documentation and reports
- Provide backup to Payroll Manager or Finance leadership as needed during absences or peak periods
- Identify and implement process improvements and system enhancements for payroll efficiency
Required Qualifications
- 4+ years of payroll processing experience in a multi-state environment
- Working knowledge of payroll systems (e.g., ADP Workforce Now, UKG Pro, or others)
- Familiarity with payroll tax laws, benefit deductions, and wage & hour laws
- Strong Excel skills and experience with general ledger integrations
- High attention to detail, accuracy, and confidentiality
- Excellent communication and customer service skills
Preferred Qualifications
- Bachelor’s degree in accounting, finance, or a related field
- CPP (Certified Payroll Professional) certification
- Experience in sports, entertainment, or unionized work environment
- Familiarity with MLB payroll and related league requirements
Key Attributes
- Ethical, dependable, and able to handle sensitive data with discretion
- Self-motivated and adaptable, with strong problem-solving skills
- Strong organizational and time-management abilities
- Collaborative mindset with the ability to work cross-functionally under tight deadlines
Work Environment
- This position is based on-site in Baltimore, MD
- Occasional evening and weekend work may be required during the season or fiscal deadlines
DISCLAIMER:
The anticipated salary for this role is $65,000 - $80,000 annually depending on experience, plus bonus opportunity.
Posted: 10/23/2026
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Find Payroll Assistant JobsPayroll Assistant Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
What Employers Look For
The qualifications that appear most often in payroll assistant jobs.
- One to three years of experience processing payroll using ADP, Paychex, or Paycom
- Proficiency in Microsoft Excel, including pivot tables and VLOOKUP
- Knowledge of federal and state payroll tax regulations and filing deadlines
- Associate or bachelor's degree in accounting, finance, or a related field
- Experience handling wage garnishments, direct deposits, and deduction changes
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) credential preferred
Tips for Your Payroll Assistant Job Search
List every payroll system you've used
Employers filter for specific platforms like ADP, Paychex, and Paycom, so name each one explicitly on your resume. Vague phrases like 'payroll software experience' won't surface your application in searches hiring managers actually run.
Highlight multi-state payroll experience separately
If you've processed payroll across multiple states, call that out in its own bullet. Multi-state compliance knowledge is a genuine differentiator that many applicants bury inside a generic job description.
Apply early to roles that fit
Migrate Mate lists payroll assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your pay cycle experience
Filter for openings that specify weekly, biweekly, or semi-monthly payroll cycles. Your familiarity with a specific cycle is a concrete, verifiable credential, so matching it to the posting makes your application more relevant from the first read.
Prepare to walk through a payroll discrepancy scenario
Interviewers frequently ask you to describe how you caught and corrected a payroll error. Have a real example ready that covers how you identified the discrepancy, what you did to fix it, and what you changed to prevent a recurrence.
Negotiate your start date around a pay period close
If you're offered the role, propose a start date that lands just after a payroll close cycle. Starting mid-cycle puts you on the floor processing live payroll with minimal ramp time, which benefits neither you nor the employer.
Payroll Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most payroll assistants?
JSR Associates, FCC, and HPPS are hiring the most payroll assistants right now, with openings concentrated in Florida, New York, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large manufacturers tend to maintain the highest ongoing volume of payroll assistant openings.
How many payroll assistant jobs are remote?
About 13% of payroll assistant openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common at smaller employers and organizations processing physical checks. Remote opportunities are most concentrated in payroll data entry, systems administration, and payroll tax processing, where work is completed entirely within cloud-based platforms.
How do you become a payroll assistant?
Start with a foundation in accounting or bookkeeping, either through an associate degree or entry-level accounts payable work. Get hands-on with at least one major payroll platform, since employers expect system familiarity from day one. Earning the Fundamental Payroll Certification demonstrates you understand payroll law and calculations, which separates you from candidates with only administrative backgrounds.
Can you get a payroll assistant job with little or no experience?
Yes, many employers will consider candidates who have handled related work like accounts payable, data entry, or HR administration, even without direct payroll processing experience. Emphasize your Excel skills, attention to detail on numerical tasks, and any exposure to timesheet or timekeeping systems. Completing the Fundamental Payroll Certification before applying significantly strengthens an entry-level application.
What does the payroll assistant interview process look like?
Most payroll assistant interviews involve a phone screen with HR, followed by one or two rounds with the payroll manager or finance team lead. Expect scenario-based questions about catching errors, meeting deadlines under a payroll cycle, and handling confidential employee data. Some employers add a short Excel or data-accuracy assessment to verify your spreadsheet skills before extending an offer.
Where can I find and apply to payroll assistant jobs?
You can find and apply to payroll assistant jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings to find roles that match your experience level, preferred industries, and location, then apply directly to each one that fits.
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