Mid Level Program Coordinator Jobs

Job Posting Title:

Senior Program Coordinator

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Hiring Department:

Texas Global

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 52,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.

Texas Global advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.

Purpose

To perform advanced education abroad advising, program administration, development, and coordination. Will be responsible for providing the ongoing training of academic advisors about curriculum integration and international opportunities. Advances the awareness and understanding of education abroad opportunities through collaboration with departments and international partners to provide innovative, academically relevant programs and exceptional student services within the college infrastructure. Collaborates with the college or school international education committees at the direction of Education Abroad leadership.

Responsibilities

Student Advising

• Recruit, advise, select, and prepare students for education abroad opportunities. Create advising tools to increase the transparency of program options. Design and manage information sessions, pre-departure orientations, returnee sessions, and promotional events individually or as part of a team. Share knowledge from work in a particular academic, geographical region, or specialized area with the larger Education Abroad team with the goal of elevating collective knowledge. Liaise with Texas Global’s Global Risk and Safety as necessary and appropriate for students’ health and safety preparation and emergency management.

Program Management and Development

• Lead and manage a portfolio of affiliated and exchange programs with advanced knowledge of additional faculty-led, internship/experiential programs. Collaborate with exchange partners to advise students on their experience abroad, draft student budgets, and review exchange partner program applications. Share responsibility for advising and recruiting across all program types. Work directly with colleges and schools to integrate education abroad into academic degree plans. Develop a strong understanding of the academic structure of degree plans and CSU goals related to internationalization, identify opportunities for academic collaboration, and conduct activities that support mutual goals. Play an active role in developing and expanding curriculum integration. Identify, propose, and develop new programs based on the needs of students and/or academic partners on campus. Manage and evaluate existing education abroad programs in various countries as assigned. Actively contribute to reviews of reciprocal exchange and academic affiliation programs to ensure high quality options for students. Participate in and provide feedback throughout proposal cycles, including Request for Proposals (RFP) processes, bid solicitations, and program reviews.

Administration

• Ensure the completion of administrative processes associated with the functions above, either directly or by supervising student workers. Participate in Education Abroad staff meetings, special projects, and committees, including office-wide strategic planning and policy development. Conduct required administration activities including credit processing, partner development, admissions to education abroad programs, orientation, visitor schedules, and email correspondence.

Academic Alignment

• Responsible for providing ongoing training and resources to CSU colleagues regarding opportunities for education abroad. Integrate with the college’s academic advising team; attend weekly meetings as applicable, maintain constant communication, and participate in events as requested. Build and maintain professional relationships with key faculty. Conduct faculty engagement sessions or workshops. Meet regularly with faculty members to identify areas for collaboration and mutual interest.

Marketing and Outreach

• Contribute to the development and implementation of a marketing and outreach plan for the assigned academic and/or specialized area in conjunction with the team. Create and maintain resources for students, faculty, and academic advisors across print, web, and social media channels. Collaborate with college and school leadership, EA leadership, and Texas Global Marketing and Communications to determine effective and efficient means of communication. Assist with marketing and outreach strategy and support the development of outreach materials.

Oversight and Training

• Responsible for supporting the onboarding and training of program coordinators. Assist with cross-training team members related to program, region, or other specialized expertise.

Required Qualifications

Demonstration in application materials and interview of the following competencies, typically acquired through a Bachelor’s degree and five years of relevant experience or a Master’s degree and three years of relevant experience: Effective problem-solving and decision-making skills; results-oriented; strong organizational abilities; the ability to manage multiple priorities and effectively prioritize; a customer focus which includes students, faculty, staff, and external partners; composure in stressful situations; strong interpersonal and communication skills; and ability to maintain professional demeanor in all activities and interactions. Responsible level of experience developing or administering international programs. Experience working with college students or similar populations. Knowledge of student health, safety, and security issues in education abroad programs. Experience working directly with academic advisors, faculty, and senior administrative officials. Ability to work at a high level with minimal supervision. . Significant experience living, studying, or working abroad. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working in international education at The University of Texas at Austin. Demonstrated collaboration within and across work groups. Demonstrated creative and relevant marketing knowledge. Proficiency in a foreign language. Academic degree in international education or a relevant discipline.

Salary Range

$58,000 + depending on qualifications

Working Conditions

Work in a shared office environment. Work around standard office conditions. This position is located in Austin, Texas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.