Mid Level Project Coordinator Jobs
Mid level project coordinator jobs go to professionals ready to own projects end to end, make scheduling and scope decisions with limited oversight, and guide junior team members through execution. Openings are split across on-site, remote, and hybrid settings in Construction & Real Estate, Technology & Software, and Consulting & Professional Services, with employers like PCL Construction, Skanska, and American Heart Association hiring at this level now.
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Showing 5 of 57+ Mid Level Project Coordinator jobs
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.
Job Description
Turner & Townsend are hiring a motivated and personable Project Coordinator to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.
The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.
Job Description:
- Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
- Take minutes/action items in meetings.
- Follow up with Management/Team on developing Agendas and distributing/preparing documents.
- Raising invoices monthly and purchase orders as needed.
- Processing contracts internally and externally with client.
- Manage onboarding of new employees in T&T and client system.
- Manage training of new employees in internal T&T systems
- Supporting with document control – Quality Assurance & Quality Control.
- Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
- Manage forecast and cash flow submissions monthly
- Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
- Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.
The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.
Responsibilities:
- Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
- Take minutes/action items in meetings.
- Follow up with Management/Team on developing Agendas and distributing/preparing documents.
- Raising invoices monthly and purchase orders as needed.
- Processing contracts internally and externally with client.
- Manage onboarding of new employees in T&T and client system.
- Manage training of new employees in internal T&T systems
- Supporting with document control – Quality Assurance & Quality Control.
- Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
- Manage forecast and cash flow submissions monthly
- Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
- Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
- Sox control responsivities may be part of this role, which are to be adhered to where applicable.
Qualifications
- Excellent written and verbal communication skills.
- Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.
- Minimum 5 years of experience in an administrative support role.
- A minimum of three years of experience in a related position supporting team of professionals is required.
- Accounting background is a plus.
- Proficient with Microsoft Office and Google Workspace software.
- Construction experience is advantageous.
- Bachelor’s Degree or equivalent experience is preferred.
- Excellent organizational skills and attention to detail.
- Proactive behavior, showing initiative and being action oriented.
- Ability to multi-task, prioritize and work efficiently.
- Ability to work independently, self-starter, energetic.
- Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.
Additional Information
The salary range for this full-time role is $115K-$125K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.
- On-site presence and requirements may change depending on our client's needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/
All your information will be kept confidential according to EEO guidelines.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.
Job Description
Turner & Townsend are hiring a motivated and personable Project Coordinator to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.
The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.
Job Description:
- Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
- Take minutes/action items in meetings.
- Follow up with Management/Team on developing Agendas and distributing/preparing documents.
- Raising invoices monthly and purchase orders as needed.
- Processing contracts internally and externally with client.
- Manage onboarding of new employees in T&T and client system.
- Manage training of new employees in internal T&T systems
- Supporting with document control – Quality Assurance & Quality Control.
- Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
- Manage forecast and cash flow submissions monthly
- Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
- Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.
The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.
Responsibilities:
- Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
- Take minutes/action items in meetings.
- Follow up with Management/Team on developing Agendas and distributing/preparing documents.
- Raising invoices monthly and purchase orders as needed.
- Processing contracts internally and externally with client.
- Manage onboarding of new employees in T&T and client system.
- Manage training of new employees in internal T&T systems
- Supporting with document control – Quality Assurance & Quality Control.
- Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
- Manage forecast and cash flow submissions monthly
- Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
- Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
- Sox control responsivities may be part of this role, which are to be adhered to where applicable.
Qualifications
- Excellent written and verbal communication skills.
- Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.
- Minimum 5 years of experience in an administrative support role.
- A minimum of three years of experience in a related position supporting team of professionals is required.
- Accounting background is a plus.
- Proficient with Microsoft Office and Google Workspace software.
- Construction experience is advantageous.
- Bachelor’s Degree or equivalent experience is preferred.
- Excellent organizational skills and attention to detail.
- Proactive behavior, showing initiative and being action oriented.
- Ability to multi-task, prioritize and work efficiently.
- Ability to work independently, self-starter, energetic.
- Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.
Additional Information
The salary range for this full-time role is $115K-$125K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.
- On-site presence and requirements may change depending on our client's needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/
All your information will be kept confidential according to EEO guidelines.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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Mid Level Project Coordinator Jobs: Frequently Asked Questions
How do I get a mid level project coordinator job?
Position your application around ownership, not just participation. Highlight projects where you managed timelines, coordinated across teams, or resolved scope issues without escalating every decision. Use your resume to show measurable outcomes, such as on-time delivery rates or budget adherence, and tailor your cover letter to demonstrate that you can run a workstream independently from kickoff to close.
Which companies hire mid level project coordinators?
Companies hiring mid level project coordinators right now include PCL Construction, Skanska, and American Heart Association, based on current listings on Migrate Mate as of November 2026. Hiring at this level covers large enterprises with structured PMOs, mid-size firms scaling operations, and consulting organizations managing multiple client engagements simultaneously.
Are there remote mid level project coordinator jobs?
Yes, and the share is substantial. About 16% of mid level project coordinator openings are remote or hybrid as of November 2026, reflecting how broadly organizations have normalized distributed project management. Fully remote roles tend to require stronger async communication skills and familiarity with project management platforms such as Asana, Jira, or Monday.com.
How do I move up to a mid level project coordinator role?
The move from entry level to mid level comes from accumulating ownership over time. Start by volunteering to lead smaller workstreams, then document the outcomes. Build depth in at least one project management methodology, earn a credential such as CAPM or PMP, and seek feedback from senior coordinators. Employers look for a pattern of increasing responsibility, not just time in seat.
Which industries hire the most mid level project coordinators?
Mid Level project coordinator roles concentrate in Construction & Real Estate, Technology & Software, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors drive consistent hiring because they run complex, multi-stakeholder initiatives that require experienced coordinators who can manage dependencies and keep deliverables on schedule without constant senior oversight.