Project Coordinator Jobs in Philadelphia, PA
Project Coordinator jobs in Philadelphia are concentrated in Center City, University City, and the Navy Yard, with strong demand across healthcare, higher education, construction, and professional services. Employers hiring right now include Inizio Engage, Jacobs, and Aramark. Find a role that fits below and apply directly.
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A bit about the role …
As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia.
What you'll be doing …
Your key responsibilities include the following:
Project Coordination:
- Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget
- Help coordinate internal and external meetings including agendas, meeting notes and action points
- Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
- Work alongside other Service Lines including Creative, Logistics and Live Production
Budget Management:
- Assist in tracking budgets, client POs and invoicing using our company tools
- Support cost reconciliations and expense reporting post event
Client and Stakeholder Support:
- Provide timely communication to Project Lead and across relevant delivery teams
- Prepare presentations and documentation for internal and client-facing use
Onsite Support:
- You will travel globally, participating in on-site set-up, delivery and breakdown
- Support the broader team onsite, being a point of contact for crew and suppliers
What you'll need to have …
- A passion for Environments/ Exhibitions and the events industry overall
- 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning
- The ability to maintain an organised approach across multiple projects with differing timelines
- Proficiency in Microsoft Office and experience of using project management tools
- A comfortability with travelling and attending onsite events globally
- A proactive and solution orientated mindset
Benefits …
We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives
Inizio Engage, XD offers a suite of benefits and perks including (but not limited to):
- Great compensation package
- 23 days' annual leave plus public holidays, company closure over Christmas and personal days
- 3 days volunteering leave
- Private Medical Plan
- Life Insurance
- 401(K) Plan
- Hybrid working
- Group Income Protection
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content
We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
A bit about the role …
As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia.
What you'll be doing …
Your key responsibilities include the following:
Project Coordination:
- Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget
- Help coordinate internal and external meetings including agendas, meeting notes and action points
- Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
- Work alongside other Service Lines including Creative, Logistics and Live Production
Budget Management:
- Assist in tracking budgets, client POs and invoicing using our company tools
- Support cost reconciliations and expense reporting post event
Client and Stakeholder Support:
- Provide timely communication to Project Lead and across relevant delivery teams
- Prepare presentations and documentation for internal and client-facing use
Onsite Support:
- You will travel globally, participating in on-site set-up, delivery and breakdown
- Support the broader team onsite, being a point of contact for crew and suppliers
What you'll need to have …
- A passion for Environments/ Exhibitions and the events industry overall
- 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning
- The ability to maintain an organised approach across multiple projects with differing timelines
- Proficiency in Microsoft Office and experience of using project management tools
- A comfortability with travelling and attending onsite events globally
- A proactive and solution orientated mindset
Benefits …
We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives
Inizio Engage, XD offers a suite of benefits and perks including (but not limited to):
- Great compensation package
- 23 days' annual leave plus public holidays, company closure over Christmas and personal days
- 3 days volunteering leave
- Private Medical Plan
- Life Insurance
- 401(K) Plan
- Hybrid working
- Group Income Protection
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content
We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
See All 84 Project Coordinator Jobs in Philadelphia
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Find Project Coordinator JobsProject Coordinator Job Market in Philadelphia
Who's Hiring
- Inizio Engage17
- Jacobs8
- Aramark8
- HHM Hotels8
- KPInterface8
Project Coordinator Jobs in Philadelphia: Frequently Asked Questions
How do I get a project coordinator job in Philadelphia?
Focus your search on Philadelphia's largest hiring sectors: healthcare systems along the Avenue of the Arts corridor, universities in University City, construction and development firms tied to ongoing infrastructure projects, and professional services firms in Center City. Candidates who can demonstrate stakeholder coordination experience and familiarity with project management tools like Smartsheet or Asana stand out. Applying to mid-size firms that run multiple simultaneous projects often moves faster than targeting large institutions.
Which companies hire project coordinators in Philadelphia?
Employers hiring project coordinators in Philadelphia right now include Inizio Engage, Jacobs, and Aramark, based on current listings on Migrate Mate as of November 2026. Philadelphia's mix of health systems, universities, engineering firms, and growing life sciences companies makes it a diverse market for coordinators at every experience level.
Are there remote project coordinator jobs in Philadelphia?
Yes, though it depends heavily on the role: desk-based coordination in IT, marketing, or finance tends to support remote or hybrid arrangements, while construction, facilities, and clinical project coordinators are usually required on-site. About 76% of project coordinator openings tied to Philadelphia are remote or hybrid as of November 2026. Hybrid roles are most common among professional services and technology employers concentrated in Center City.
How can I get a project coordinator job in Philadelphia with little or no experience?
The most realistic entry path in Philadelphia is targeting coordinator assistant or program associate roles within the city's large healthcare networks and universities, which regularly hire entry-level candidates and offer structured onboarding. Volunteering with Philadelphia-area nonprofits on event or program coordination builds practical experience that transfers directly. Earning a CAPM credential or completing a project management certificate through a local community college strengthens applications for roles at professional services and consulting firms in Center City.
Related Jobs in Pennsylvania
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