Project Management Administrator Jobs
Project Management Administrator jobs are open across healthcare, technology, construction, and finance, from entry-level coordinators to senior administrators, with specializations in scheduling, budget tracking, and contract administration. See the openings below and apply to the ones that match your experience.
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The Project Management Administrator provides essential administrative support to Project Management staff and helps maintain effective support across assigned business divisions. The role also supports broader business objectives through organization and additional responsibilities assigned by the General Manager. Success in this position requires strong organizational skills, close attention to detail, accurate recordkeeping, and adherence to established procedures and guidelines.
Duties and Responsibilities
- Responsible for new project folder creation, maintenance, and accuracy of all content. Manage this data weekly and ensure compliance. Assist PM staff with the buyout of projects.
- Ensure vendors/suppliers have the most current plans.
- Track & follow up on quotes in a timely manner.
- Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for recordkeeping.
- Assist in creating and maintaining Submittal Schedule and log.
- Prepare and distribute the Superintendent project booklet for each new job.
- Assist PMs in request and receipt of concrete, rebar & accessory submittals.
- Hold suppliers accountable to dates.
- Distribute new plans throughout construction & maintain the most up-to-date shop drawings.
- Daily/Weekly communications with Project Management, Field Operations, and General Superintendent.
- Process, upload & document IFC drawings.
- Maintain Master Pour Log:
- Accurately log all concrete poured.
- Notify all staff of concrete volume inconsistencies. (reported vs actual)
- Track square footage for all concrete placements.
- Enter all sub rates in pour logs & verify accuracy.
- Maintain subcontractor pays, over/under payments & change orders.
- Assist in creating a schedule of values.
- Plans updates in the estimating folder, Plan-Grid, and current print folder
- Permit Applications (Austin and surrounding area)
- Contract Management / MSA
- Process forms & documents & ensure delivery to necessary personnel.
- Communicate with & deliver to Accounting & Contracts Management.
- Ensure subs are current on certified payroll reporting
- Mange Tax Exempt certificates
- Create Warrantee Letters
- Make updates in the company accounting program
- Enter executed change orders
- Oversight and management of LinkedIn postings for all ongoing projects.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.
Work Environment/Physical Demand
This position works in a typical office environment and requires extended periods of sitting.
Position type, travel, and expected hours of work
This is a full-time, office position. Typical hours will range from 40-45 hours per week and are subject to change. This role requires the ability to work non-typical days and irregular hours based on construction schedules. Due to the critical nature of the role, accepting phone calls during off hours or weekends may be required. This position requires infrequent travel for training.
Requirements
- High school diploma
- 2 years of administrative duties
- Basic computer skills
- Practical written and verbal communication and organizational skills
- Must be able to work in the United States without corporate sponsorship now and in the future.
- Valid driver’s license
- Must have reliable transportation to the workplace(s)/ job location(s).
- Ability to successfully pass a background check related to driving (for any driver)
- Ability to pass drug screening.
- Must be able to work in the United States without corporate sponsorship now and in the future.
Preferred Education, Experience, and Qualifications
- Bachelor’s degree in construction science, construction management or construction industry management
- Bilingual (Spanish/English)
- Strong organizational skills, including time management, prioritization, and multitasking.
- Creative and results-oriented, with a keen sense of urgency and self-motivation.
Benefits
Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:
- Weekly pay
- PTO (Paid Time Off)
- Medical, dental, and vision coverage
- Supplemental insurance options
- Retirement plans with discretionary employer-matching
- Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
- Scholarship opportunities for dependents
- Leadership development opportunities
The Project Management Administrator provides essential administrative support to Project Management staff and helps maintain effective support across assigned business divisions. The role also supports broader business objectives through organization and additional responsibilities assigned by the General Manager. Success in this position requires strong organizational skills, close attention to detail, accurate recordkeeping, and adherence to established procedures and guidelines.
Duties and Responsibilities
- Responsible for new project folder creation, maintenance, and accuracy of all content. Manage this data weekly and ensure compliance. Assist PM staff with the buyout of projects.
- Ensure vendors/suppliers have the most current plans.
- Track & follow up on quotes in a timely manner.
- Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for recordkeeping.
- Assist in creating and maintaining Submittal Schedule and log.
- Prepare and distribute the Superintendent project booklet for each new job.
- Assist PMs in request and receipt of concrete, rebar & accessory submittals.
- Hold suppliers accountable to dates.
- Distribute new plans throughout construction & maintain the most up-to-date shop drawings.
- Daily/Weekly communications with Project Management, Field Operations, and General Superintendent.
- Process, upload & document IFC drawings.
- Maintain Master Pour Log:
- Accurately log all concrete poured.
- Notify all staff of concrete volume inconsistencies. (reported vs actual)
- Track square footage for all concrete placements.
- Enter all sub rates in pour logs & verify accuracy.
- Maintain subcontractor pays, over/under payments & change orders.
- Assist in creating a schedule of values.
- Plans updates in the estimating folder, Plan-Grid, and current print folder
- Permit Applications (Austin and surrounding area)
- Contract Management / MSA
- Process forms & documents & ensure delivery to necessary personnel.
- Communicate with & deliver to Accounting & Contracts Management.
- Ensure subs are current on certified payroll reporting
- Mange Tax Exempt certificates
- Create Warrantee Letters
- Make updates in the company accounting program
- Enter executed change orders
- Oversight and management of LinkedIn postings for all ongoing projects.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.
Work Environment/Physical Demand
This position works in a typical office environment and requires extended periods of sitting.
Position type, travel, and expected hours of work
This is a full-time, office position. Typical hours will range from 40-45 hours per week and are subject to change. This role requires the ability to work non-typical days and irregular hours based on construction schedules. Due to the critical nature of the role, accepting phone calls during off hours or weekends may be required. This position requires infrequent travel for training.
Requirements
- High school diploma
- 2 years of administrative duties
- Basic computer skills
- Practical written and verbal communication and organizational skills
- Must be able to work in the United States without corporate sponsorship now and in the future.
- Valid driver’s license
- Must have reliable transportation to the workplace(s)/ job location(s).
- Ability to successfully pass a background check related to driving (for any driver)
- Ability to pass drug screening.
- Must be able to work in the United States without corporate sponsorship now and in the future.
Preferred Education, Experience, and Qualifications
- Bachelor’s degree in construction science, construction management or construction industry management
- Bilingual (Spanish/English)
- Strong organizational skills, including time management, prioritization, and multitasking.
- Creative and results-oriented, with a keen sense of urgency and self-motivation.
Benefits
Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:
- Weekly pay
- PTO (Paid Time Off)
- Medical, dental, and vision coverage
- Supplemental insurance options
- Retirement plans with discretionary employer-matching
- Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
- Scholarship opportunities for dependents
- Leadership development opportunities
Project Management Administrator Jobs by Experience Level
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Find JobsProject Management Administrator Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
What Employers Look For
The qualifications that appear most often in project management administrator jobs.
- Proficiency in project management software such as Microsoft Project or Smartsheet
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Bachelor's degree in business administration, project management, or a related field
- Familiarity with budget tracking, invoice processing, and cost reporting
- PMP, CAPM, or similar project management certification preferred or required
Tips for Your Project Management Administrator Job Search
Tailor your resume to PMA keywords
Project management administrator postings consistently screen for terms like 'schedule coordination,' 'budget reconciliation,' and 'status reporting.' Pull exact phrases from each job description and mirror them in your resume bullets so your application clears the ATS filter.
Highlight your PM software proficiency
Employers expect you to name the tools you've used. List specific platforms like Microsoft Project, Smartsheet, or Asana in a dedicated skills section, and note the contexts in which you used them, such as tracking milestones for multi-phase construction projects or managing change logs.
Apply early to roles that fit
Migrate Mate lists project management administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry verticals
Project management administrator roles differ significantly across industries. A healthcare posting often requires familiarity with regulatory timelines and compliance documentation, while a construction posting may emphasize RFI logs and subcontractor coordination. Filter your search by industry to find the openings that match your actual background.
Prepare for scenario-based interview questions
Interviewers often ask how you've handled competing project deadlines or a last-minute budget change. Prepare two or three specific examples from past roles that show your prioritization process, your communication with stakeholders, and the outcome you delivered.
Negotiate scope before accepting an offer
Project management administrator roles vary widely in responsibility. Before accepting, clarify whether you'll own vendor communications, hold signature authority on purchase orders, or support one PM or several. Scope affects workload and your leverage for future title or pay progression.
Project Management Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most project management administrators?
Kent Companies, Webber, and U.S. Bank are hiring the most project management administrators right now, with openings concentrated in Texas, Florida, and California, based on current listings on Migrate Mate as of November 2026. Industries with the highest volume of postings include healthcare systems, defense contractors, and large construction firms.
How many project management administrator jobs are remote?
About 50% of project management administrator openings are fully remote or hybrid as of November 2026, with remote availability highest in technology and professional services. Roles tied to physical construction sites, manufacturing facilities, or in-person stakeholder meetings are most likely to require on-site presence.
How do you become a project management administrator?
Start with a bachelor's degree in business administration, project management, or a closely related field. Build foundational experience through coordinator or administrative assistant roles that involve scheduling, documentation, or budget support. Earning a CAPM or PMP certification strengthens your candidacy considerably. Many project management administrators move into the role after supporting a project team directly and demonstrating ownership of key administrative processes.
Can you get a project management administrator job with little experience?
Yes, entry-level project management administrator roles exist, particularly in healthcare, government contracting, and large enterprises that run structured training programs. Employers hiring candidates with limited experience typically look for demonstrated organizational skills, familiarity with any project management software, and exposure to cross-functional workflows through internships, coursework, or administrative support roles.
What does the project management administrator interview process look like?
The process usually begins with a phone or video screen focused on your background and tool proficiency. A hiring manager interview follows, with scenario-based questions about how you handle competing deadlines, stakeholder communication, or documentation gaps. Some employers add a practical exercise, such as building a sample project schedule or reviewing a mock status report, before extending an offer.
Where can I find and apply to project management administrator jobs?
You can find and apply to project management administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits.
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