Mid Level Project Site Manager Jobs
Mid level project site manager jobs go to professionals ready to own projects end to end, coordinate cross-functional teams, and make field decisions with limited oversight. Openings run heavily on-site across Construction & Real Estate, Consulting & Professional Services, and Accounting & Auditing, with employers like VIVA, Linde, and OHM Advisors hiring at this level now.
Find JobsOverview
Showing 5 of 11+ Mid Level Project Site Manager jobs
Primary Duties and Responsibilities
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team.
Project Site Administration and Coordination Responsibilities
Reporting and Documentation
Collect, organize, and manage reports detailing project progress. Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed. Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents. Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication. Draft communications, including emails, reports, and messages, to keep the team updated and informed.
Meeting Participation and Coordination
Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items. Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.
Personnel Management, Onboarding, and Offboarding
Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites. Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated. Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.
Time Tracking and Record Maintenance
Track on-site client personnel timesheets and working hours, maintaining comprehensive records using
tables, charts, and dashboards. Share this information with relevant departments as needed. Maintain an
updated register of client personnel present on site, ensuring accurate and current tracking of all staff.
Administrative Support and Office Management
Perform general administrative duties, providing backup support during staff absences or periods of high workload. Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx. Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities. Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.
Services and Contractor Coordination
Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.
Inventory and Resource Management
Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors. Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.
Travel and Relocation Coordination
Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors. Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.
Records and Archives Management
Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats. Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.
Team Engagement and Culture
Organize team activities and events to promote engagement and collaboration. Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.
Tools & Systems
Microsoft Products: Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Forms, CoPilot, and Loop
SAP: Reiwa (internal time entry), Fieldglass (external payroll), Ariba (purchasing)
Extended ECM (xECM – document management)
Bluebeam (blueprint viewing)
ServiceNow (IT ticketing)
Windows based PC, iPad, iPhone
Requirements
5+ years of administrative experience, ideally in construction or project management
Excellent written and verbal communication skills
Demonstrated attention to detail in timekeeping and reporting activities.
Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.
Notes:
Monday to Friday 7:30am – 4:00pm Standard working hours will be restricted to 40-hours per week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Primary Duties and Responsibilities
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team.
Project Site Administration and Coordination Responsibilities
Reporting and Documentation
Collect, organize, and manage reports detailing project progress. Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed. Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents. Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication. Draft communications, including emails, reports, and messages, to keep the team updated and informed.
Meeting Participation and Coordination
Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items. Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.
Personnel Management, Onboarding, and Offboarding
Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites. Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated. Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.
Time Tracking and Record Maintenance
Track on-site client personnel timesheets and working hours, maintaining comprehensive records using
tables, charts, and dashboards. Share this information with relevant departments as needed. Maintain an
updated register of client personnel present on site, ensuring accurate and current tracking of all staff.
Administrative Support and Office Management
Perform general administrative duties, providing backup support during staff absences or periods of high workload. Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx. Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities. Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.
Services and Contractor Coordination
Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.
Inventory and Resource Management
Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors. Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.
Travel and Relocation Coordination
Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors. Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.
Records and Archives Management
Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats. Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.
Team Engagement and Culture
Organize team activities and events to promote engagement and collaboration. Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.
Tools & Systems
Microsoft Products: Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Forms, CoPilot, and Loop
SAP: Reiwa (internal time entry), Fieldglass (external payroll), Ariba (purchasing)
Extended ECM (xECM – document management)
Bluebeam (blueprint viewing)
ServiceNow (IT ticketing)
Windows based PC, iPad, iPhone
Requirements
5+ years of administrative experience, ideally in construction or project management
Excellent written and verbal communication skills
Demonstrated attention to detail in timekeeping and reporting activities.
Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.
Notes:
Monday to Friday 7:30am – 4:00pm Standard working hours will be restricted to 40-hours per week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
See All 11 Mid Level Project Site Manager Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsMid Level Project Site Manager Job Market
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
- Consulting & Professional Services
- Accounting & Auditing
- Chemicals & Materials
- Technology & Software
Mid Level Project Site Manager Jobs: Frequently Asked Questions
How do I get a mid level project site manager job?
Position your experience around ownership, not just participation. Highlight projects where you managed schedules, budgets, subcontractors, or safety compliance independently. Employers at this level want to see that you've run something from mobilization to closeout without constant supervision. Tailor your resume to show measurable outcomes, such as projects delivered on time or under budget, and be specific about your site responsibilities rather than listing team contributions.
Which companies hire mid level project site managers?
Companies hiring mid level project site managers right now include VIVA, Linde, and OHM Advisors, based on current listings on Migrate Mate as of November 2026. General contractors, specialty subcontractors, civil infrastructure firms, and real estate developers make up the bulk of employers actively seeking candidates at this experience level.
Are there remote mid level project site manager jobs?
Yes, though most roles in this field require a physical site presence. About 11% of mid level project site manager openings are remote or hybrid as of November 2026, and those positions tend to involve preconstruction coordination, project controls, or owner-side oversight rather than hands-on field management.
How do I move up to a mid level project site manager role?
Moving from entry level into a mid level role requires building a clear record of increasing responsibility on site. Focus on taking ownership of specific scopes, leading smaller crews or subcontractors, and getting comfortable with scheduling tools and budget tracking. Employers look for candidates who can demonstrate that they've managed a phase or project independently and can identify problems before they escalate.
Which industries hire the most mid level project site managers?
Mid Level project site manager roles concentrate in Construction & Real Estate, Consulting & Professional Services, and Accounting & Auditing, based on current listings on Migrate Mate as of November 2026. These sectors sustain consistent mid level hiring because active project pipelines require experienced on-site leaders who can manage day-to-day execution without senior oversight on every decision.