Quality Administrator Jobs
Quality administrator jobs are open across manufacturing, healthcare, life sciences, and construction, from entry-level coordinator to senior and lead roles, with specializations in document control, compliance auditing, and ISO quality systems. Find a role that fits below and apply directly.
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Showing 5 of 19+ Quality Administrator jobs
About Us
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.
The Role, We Want You For
We are seeking a detail-oriented Document Control Specialist to support large-scale project operations within a fast-paced environment. Beyond traditional document control, this position requires an expansion into Quality Control (QC) Knowledge. This role provides project quality control document coordination throughout the construction and closeout process. This includes but not limited to equipment, testing, certifications, checklist etc. Coordinate with the project management team and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project. Point Person for logging and tracking documents and distributing to the Project Team Members and maintaining the electronic filing system.
This person helps to troubleshoot issues with the project control software (PCS) that may arise with project team and subcontractors Candidate understands the construction process and will keep with the policies and standards of Clayco as the project progresses.
The Specifics of the Role
- Maintain electronic project files and folder structures across multiple platforms.
- Transfer data (issues, checklists, test reports, etc) between the owner’s software platform and Clayco’s software platform as needed by the project.
- Receive all test reports for all scopes and assist in review for issues or deficiencies. Notify the project team of any issues or deficiencies identified in the field. notify the testing company if there are any grammatical errors in the reports to correct.
- File all test reports in the correct locations by scope and or area as needed by the project to ensure folder structures are maintained.
- Assist in ensuring checklists, issues, and test reports are referenced to the applicable assets by either definable feature of work or equipment to facilitate quality turnover packages and handoff to commissioning.
- Manage and adjust workflows for standardized processes with the direction of the project team.
- Entering new companies and individuals in the project controls software and maintains roles and permissions in the software.
- Assist in format and content of project specific reports as requested. Maintain and distribute reports summarizing quality metrics, including open vs closed issues, issues by subcontractor, checklists completed by subcontractor, etc. as the project needs.
- Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.
- Assist in data searches of previous project, lessons learned, quality alerts, and best practices.
Requirements
- Experience in the construction industry is a plus
- Two-year degree in business administration or related associates degree is preferred.
- Years’ experience considered in leu of degree
- Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills
- Excellent communication skills, both oral and written.
- Excellent listening skills with attention to detail.
- Excellent and efficient quality of work.
- Able to be flexible with work hours
Some Things You Should Know
- This is a safety-sensitive role, subject to background checks and mandatory drug testing.
- Travel is required, as projects and clients are nationwide.
- We take a collaborative design-build approach that sets us apart.
- Our projects are creative, complex, high-profile, and award-winning.
- The pace is fast!
Why Clayco?
- 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
- 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
- 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
- 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
Benefits
- Discretionary Annual Bonus: Subject to company and individual performance.
- Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
Compensation
- The salary range considers multiple factors, including education, qualifications, skills, experience, certifications, internal equity, and location. Compensation decisions are made on a case-by-case basis.
About Us
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.
The Role, We Want You For
We are seeking a detail-oriented Document Control Specialist to support large-scale project operations within a fast-paced environment. Beyond traditional document control, this position requires an expansion into Quality Control (QC) Knowledge. This role provides project quality control document coordination throughout the construction and closeout process. This includes but not limited to equipment, testing, certifications, checklist etc. Coordinate with the project management team and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project. Point Person for logging and tracking documents and distributing to the Project Team Members and maintaining the electronic filing system.
This person helps to troubleshoot issues with the project control software (PCS) that may arise with project team and subcontractors Candidate understands the construction process and will keep with the policies and standards of Clayco as the project progresses.
The Specifics of the Role
- Maintain electronic project files and folder structures across multiple platforms.
- Transfer data (issues, checklists, test reports, etc) between the owner’s software platform and Clayco’s software platform as needed by the project.
- Receive all test reports for all scopes and assist in review for issues or deficiencies. Notify the project team of any issues or deficiencies identified in the field. notify the testing company if there are any grammatical errors in the reports to correct.
- File all test reports in the correct locations by scope and or area as needed by the project to ensure folder structures are maintained.
- Assist in ensuring checklists, issues, and test reports are referenced to the applicable assets by either definable feature of work or equipment to facilitate quality turnover packages and handoff to commissioning.
- Manage and adjust workflows for standardized processes with the direction of the project team.
- Entering new companies and individuals in the project controls software and maintains roles and permissions in the software.
- Assist in format and content of project specific reports as requested. Maintain and distribute reports summarizing quality metrics, including open vs closed issues, issues by subcontractor, checklists completed by subcontractor, etc. as the project needs.
- Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.
- Assist in data searches of previous project, lessons learned, quality alerts, and best practices.
Requirements
- Experience in the construction industry is a plus
- Two-year degree in business administration or related associates degree is preferred.
- Years’ experience considered in leu of degree
- Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills
- Excellent communication skills, both oral and written.
- Excellent listening skills with attention to detail.
- Excellent and efficient quality of work.
- Able to be flexible with work hours
Some Things You Should Know
- This is a safety-sensitive role, subject to background checks and mandatory drug testing.
- Travel is required, as projects and clients are nationwide.
- We take a collaborative design-build approach that sets us apart.
- Our projects are creative, complex, high-profile, and award-winning.
- The pace is fast!
Why Clayco?
- 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
- 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
- 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
- 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
Benefits
- Discretionary Annual Bonus: Subject to company and individual performance.
- Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
Compensation
- The salary range considers multiple factors, including education, qualifications, skills, experience, certifications, internal equity, and location. Compensation decisions are made on a case-by-case basis.
Quality Administrator Jobs by Experience Level
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Find Quality Administrator JobsQuality Administrator Job Market
Who's Hiring
Top Industries Hiring
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in quality administrator jobs.
- Experience with ISO 9001 or industry-specific quality management standards
- Proficiency in document control systems and version management processes
- Hands-on experience with CAPA processes and nonconformance reporting
- Bachelor's degree in a relevant technical, scientific, or business field
- Familiarity with internal auditing procedures and audit finding resolution
- Strong written communication skills for drafting procedures and quality records
Tips for Your Quality Administrator Job Search
Tailor your resume to audit findings
Quality administrator resumes that list specific corrective action outcomes, such as reducing nonconformances or closing audit findings on time, outperform generic summaries. Pull exact language from job postings and match it to measurable results in your experience section.
List your ISO and regulatory experience clearly
Hiring managers scan for ISO 9001, ISO 13485, FDA 21 CFR Part 820, or AS9100 experience before reading anything else. Put the specific standard and your role in it, internal auditor, document controller, or CAPA coordinator, early in your resume.
Apply early to roles that fit
Migrate Mate lists quality administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target companies by quality maturity level
A startup pursuing its first ISO certification needs a generalist who can build systems from scratch. An established manufacturer wants someone who maintains and improves existing processes. Identifying which stage a company is in lets you pitch your experience more precisely in your cover letter.
Prepare a document control walkthrough for interviews
Many quality administrator interviews include a scenario question about managing document revisions or handling an obsolete procedure. Practice walking through your approach step by step, naming the tools you used and how you kept stakeholders informed during the transition.
Negotiate scope before accepting an offer
Quality administrator roles vary widely in whether you own CAPA, supplier quality, or training coordination. Before accepting, confirm which functions fall under your title so your day-to-day responsibilities match what you were hired to do.
Quality Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most quality administrators?
The most active employers for quality administrators right now are Clayco, Leidos, and Bachem, and the most openings are in California, Colorado, and Maryland, based on current listings on Migrate Mate as of November 2026. Manufacturing, medical device, and defense contractors tend to post the highest volumes consistently.
How many quality administrator jobs are remote?
About 50% of quality administrator openings are fully remote or hybrid as of November 2026, though the majority of roles still require on-site presence. Document control and quality systems coordination are the sub-areas most likely to offer remote or hybrid arrangements, since they rely on software rather than physical inspection.
How do you become a quality administrator?
Start with a degree in a technical, scientific, or business field, then gain hands-on exposure to quality processes through entry-level roles in manufacturing, healthcare, or a regulated industry. Earning a certification such as a Certified Quality Auditor or Certified Quality Improvement Associate from ASQ signals formal competence. Building document control and CAPA experience early accelerates your path into a dedicated quality administrator role.
Can you get a quality administrator job with little experience?
Yes, candidates with limited direct experience can get hired by emphasizing transferable skills such as process documentation, data tracking, or compliance work from adjacent roles. Completing an ASQ certification or an internal auditor course demonstrates commitment to the field. Targeting smaller companies building their quality systems from scratch gives you the broadest scope early in your career.
What does the quality administrator interview process look like?
Most quality administrator interviews include an initial screening call focused on your background with specific standards and regulatory frameworks, followed by a technical interview where you walk through how you have handled document revisions, audit findings, or CAPA workflows. Some employers add a practical exercise, such as reviewing a procedure for gaps. Final rounds typically involve meeting the quality manager or cross-functional leads to assess fit with existing team processes.
Where can I find and apply to quality administrator jobs?
You can find and apply to quality administrator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your background and apply directly to each listing.
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Find roles that match your experience and apply in just a few clicks.
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