Records Coordinator Jobs
Records Coordinator jobs are open across healthcare, legal, government, and corporate sectors, from entry-level to senior and supervisory roles, with specializations in medical records, legal records management, and electronic document control. Find a role that fits below and apply directly.
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Location: Dallas, TX 75231 Job Type: Full-Time | On-Site Pay: $18.00 per hour
Job Description
We are seeking a motivated, organized, and bilingual (English/Spanish) Patient Coordinator to join our growing healthcare team in Dallas, TX. We are looking for candidates with previous experience in Pre-Operative Coordination, Chart Running/Medical Records, OR Patient Sales. Experience in at least ONE of these areas is required. Candidates do not need experience in all three. The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced medical environment while providing excellent patient service. Key Responsibilities Depending on experience and assigned responsibilities, duties may include:
Pre-Operative Coordination:
- Assist with coordinating pre-operative appointments and patient preparation.
- Communicate with patients regarding required documentation and appointments.
- Follow up on pending pre-operative requirements.
- Coordinate with medical staff to ensure patients are prepared for scheduled procedures.
Chart Running / Medical Records:
- Organize, review, and maintain patient charts and medical documentation.
- Ensure patient records are complete, accurate, and properly updated.
- Assist with retrieving and preparing medical records for patient appointments and procedures.
- Coordinate with clinical and administrative teams to maintain efficient patient workflows.
Patient Sales / Coordination:
- Communicate with prospective patients regarding available services.
- Follow up with patient inquiries and scheduled consultations.
- Assist with appointment scheduling and patient coordination.
- Explain pricing and payment options as directed.
- Support patient conversion and provide excellent customer service.
Requirements
- Bilingual in English and Spanish (Required).
- Previous experience in Pre-Op Coordination, Chart Running/Medical Records, OR Sales.
- Strong communication and organizational skills.
- Excellent attention to detail.
- Ability to multitask in a fast-paced environment.
- Professional and patient-focused attitude.
- Basic computer skills and ability to maintain accurate documentation.
- Experience in healthcare, medical offices, cosmetic surgery, or similar environments is preferred.
Compensation
- $18.00 per hour.
- Full-time, on-site position.
- Opportunity to work in a growing healthcare organization.
Apply Today!If you are bilingual, organized, and have experience in Pre-Op Coordination, Medical Records, or Sales, we encourage you to apply! We welcome candidates with experience in any ONE of these areas.
Pay: From $18.00 per hour
Work Location: In person
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Who's Hiring
Top Industries Hiring
- Non-Profit & Social Services
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in records coordinator jobs.
- Experience maintaining physical and electronic records in compliance with retention schedules
- Proficiency with document management systems and electronic records platforms
- Knowledge of HIPAA, FERPA, or applicable records privacy and confidentiality regulations
- Associate or bachelor's degree in health information management, business administration, or a related field
- Strong organizational skills and attention to detail across high-volume filing environments
- Familiarity with records audits, chain-of-custody procedures, and destruction protocols
Tips for Your Records Coordinator Job Search
Tailor your resume to record types
Healthcare records coordinators and legal records coordinators use different tools and terminology. Identify which record type you have the most experience with and make that the focal point of your resume's skills section and work history.
Highlight your records management software
Employers screen for familiarity with specific document management systems. Name the platforms you have used directly in your resume's skills section rather than burying them in job descriptions, so they surface during applicant tracking system screening.
Pursue a CRM or RHIT certification early
A Certified Records Manager or Registered Health Information Technician credential moves your application past the initial screening in healthcare and government roles. Listing a credential in progress still signals commitment and can overcome gaps in direct experience.
Apply early to roles that fit
Migrate Mate lists records coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for compliance and audit questions
Interviewers for records coordinator roles frequently ask how you have handled a records audit, a retention policy conflict, or a chain-of-custody issue. Prepare two or three specific examples before your interview so you can answer with concrete detail rather than general process.
Negotiate by citing scope of records volume
When discussing compensation, frame your experience around the volume and complexity of records you have managed. Candidates who can describe managing high-volume, multi-system environments consistently receive stronger offers than those who cite years of experience alone.
Records Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most records coordinators?
The companies hiring the most records coordinators right now include Sevita, Colby College, and Kobre & Kim LLP, with the largest share of openings in New York, Kansas, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large law firms consistently represent the heaviest hiring activity for this role.
How many records coordinator jobs are remote?
About 22% of records coordinator openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Electronic health records and corporate document management roles are the most likely to offer remote or hybrid arrangements, while positions involving physical file rooms or on-site document storage remain predominantly in-person.
How do you become a records coordinator?
Start by earning an associate or bachelor's degree in health information management, business administration, or a related field, as most employers list this as a baseline requirement. Build familiarity with at least one document management system through coursework or entry-level administrative work. Pursuing a Certified Records Manager or similar credential strengthens your candidacy for roles in healthcare and government sectors.
How do I get hired as a records coordinator with little experience?
Focus on administrative or data entry roles that involve filing, document control, or records organization, since employers recognize those as directly transferable. Emphasize any coursework in health information management or business administration, and highlight familiarity with office software and document management tools. Entry-level postings in healthcare clinics and municipal government offices are the most accessible starting points.
What does the records coordinator interview process look like?
Most records coordinator interviews involve an initial phone screen focused on your background with records systems and relevant regulations, followed by an in-person or video interview with a hiring manager or department supervisor. Expect scenario-based questions about how you have handled confidential records, managed competing filing deadlines, or resolved a compliance issue. Some employers add a short practical exercise involving document organization or data entry.
Where can I find and apply to records coordinator jobs?
You can find and apply to records coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your background and apply directly to each listing.
See All 26 Records Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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