Records Assistant Jobs
Records Assistant jobs are open across healthcare, legal, government, and corporate settings, from entry-level to senior positions, with specializations in medical records, legal records, and information management. See the openings below and apply to the ones that match your experience.
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Showing 5 of 72+ Records Assistant jobs
We?re a skilled nursing facility looking for dynamic associates to join our clinical team and provide our guests with a care experience that will change their lives! Whether you are just starting your career or have years of experience, and you would like provide a unique and memorable experience to our guests, we want to meet you! OUR COMPANY MISSION: To inspire hope that contributes to health and well-being for a unique care experience. We strive to deliver quality of care and unparalleled hospitality to all our guests and team members. Our Service Covenant: Smile - Empathy - Recognition - Voice ? Integrity ? Care - Experience.
We are looking for a full-time Medical Records Assistant:
- Create new medical records and retrieves existing medical records by gathering appropriate record folders and contents.
- Responsible for maintaining the files included in a patient's health information portfolio, including medical history, symptoms, examination results, diagnostic tests, treatment methods, and other services.
- Responsible to ensure files are accurate, filled out properly, organized, and secure.
- Code patients? medical information for reimbursement purposes.
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Find Records Assistant JobsRecords Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in records assistant jobs.
- High school diploma or associate degree in information management or a related field
- Experience with electronic document management systems or EHR platforms
- Knowledge of records retention schedules and applicable compliance standards
- Proficiency in Microsoft Office applications, especially Excel and Outlook
- Familiarity with HIPAA regulations for healthcare records roles
- Strong organizational skills and attention to detail in high-volume environments
Tips for Your Records Assistant Job Search
Tailor your resume to the posting
Records assistant job listings vary widely by industry. A healthcare posting prioritizes EHR systems and HIPAA compliance, while a legal records role emphasizes document retention schedules and chain-of-custody procedures. Match your resume's language directly to each posting's specific requirements.
Highlight your records management software experience
Employers filter hard on systems knowledge. Name every document management system, EHR platform, or imaging software you've used. If you've worked in multiple systems, list them all rather than burying them in a general skills section.
Apply early to roles that fit
Migrate Mate lists records assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a records management certification
If you're competing against experienced candidates, an ICRM Certified Records Manager credential or an ARMA-aligned certificate signals formal training. Even completing a continuing education course in records management adds a credible line to your resume.
Prepare for a skills-based screening interview
Many records assistant interviews include a practical scenario, such as how you'd handle a misfiled document, a retention schedule conflict, or a records request under tight deadlines. Prepare two or three concrete examples from past roles or coursework before you interview.
Follow up with a specific reference to the role
After your interview, send a follow-up note that references one specific topic from your conversation, such as the filing system migration or the department's audit cycle. Generic thank-you notes are easy to ignore. A specific one demonstrates attention to detail, which matters for this role.
Records Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most records assistants?
Quest Diagnostics, SUN MAR HEALTH CARE, and Fairfield University are hiring the most records assistants right now, with openings concentrated in California, Massachusetts, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Healthcare systems, county governments, and large law firms consistently post the highest volume of records assistant openings.
How many records assistant jobs are remote?
About 15% of records assistant openings are fully remote or hybrid as of November 2026, though this varies significantly by industry. Digital records roles in legal and corporate settings are more likely to allow remote arrangements, while positions tied to physical file rooms in healthcare or government are almost always on-site.
How do you become a records assistant?
Start by earning a high school diploma or associate degree, then gain familiarity with document management systems through coursework or entry-level office work. Pursuing a certificate in records management from ARMA or a community college strengthens your candidacy. Apply to entry-level positions in healthcare, government, or legal offices, where records assistant roles are most plentiful and structured training is common.
How do you get a records assistant job with little experience?
Focus on roles in county government offices or hospital systems, which often hire entry-level records assistants and provide on-the-job training. Emphasize transferable skills like data entry accuracy, file organization, and experience with office software. Volunteering with a local archive or completing a short records management certificate course gives you concrete credentials to reference in interviews.
What does the records assistant interview process look like?
Most records assistant interviews involve a phone or video screening followed by one in-person round with a supervisor or department manager. Expect questions about how you organize physical or digital files, handle confidential information, and prioritize competing requests. Some employers add a brief practical exercise, such as sorting a sample document set or demonstrating familiarity with their records system.
Where can I find and apply to records assistant jobs?
You can find and apply to records assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your experience level and industry background, then apply directly to each listing that matches your qualifications.
See All 72 Records Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Records Assistant Jobs