Records Supervisor Jobs
Records Supervisor jobs are open across healthcare, government, legal, and financial services, at every level from entry-level coordinator to senior and lead, with specializations in health information management, compliance records, and document control. Scan the live roles below and apply to whichever ones fit.
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Job Responsibilities
Assists and advises staff in the completion of requests including but not limited to: the acceptability of documents used for correcting records and clarifying discrepancies, review amendments prior to sending them to Columbia to ensure completeness and accuracy.
Assists the Regional Coordinator in gathering data for the use of ensuring performance goals. Attend monthly coordination meetings with regional coordinator.
Performs other duties and tasks as assigned related to the position.
Minimum and Additional Requirements
State Minimum Requirements: A high school diploma and relevant program experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements: Six (6) years responsible clerical experience including two (2) years of cashiering, banking or accounting experience. Three (3) years’ experience with confidential records. Two (2) previous supervisory experience or vital records experience. Ability to type at a corrected rate of 45 wpm (on-site test required).
Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the SCDPH Chief Human Resources Officer, or their delegate.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Preferred Qualifications
Three (3) years previous Vital Records Experience or Supervisory experience. Associate or bachelor's degree, or Bilingual in Spanish or English.
Additional Comments
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
IMMUNIZATION: All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.
The South Carolina Department of Public Health offers an exceptional benefits package for Full Time Employees (FTE) positions that includes:
- 15 days Annual (Vacation) Leave per year
- 15 days Sick Leave per year
- 13 Paid Holidays
- Paid Parental Leave
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)
- Enrollment in one of the listed plans is required for all Full Time Employees (FTE); please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.
Job Responsibilities
Assists and advises staff in the completion of requests including but not limited to: the acceptability of documents used for correcting records and clarifying discrepancies, review amendments prior to sending them to Columbia to ensure completeness and accuracy.
Assists the Regional Coordinator in gathering data for the use of ensuring performance goals. Attend monthly coordination meetings with regional coordinator.
Performs other duties and tasks as assigned related to the position.
Minimum and Additional Requirements
State Minimum Requirements: A high school diploma and relevant program experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements: Six (6) years responsible clerical experience including two (2) years of cashiering, banking or accounting experience. Three (3) years’ experience with confidential records. Two (2) previous supervisory experience or vital records experience. Ability to type at a corrected rate of 45 wpm (on-site test required).
Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the SCDPH Chief Human Resources Officer, or their delegate.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Preferred Qualifications
Three (3) years previous Vital Records Experience or Supervisory experience. Associate or bachelor's degree, or Bilingual in Spanish or English.
Additional Comments
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
IMMUNIZATION: All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.
The South Carolina Department of Public Health offers an exceptional benefits package for Full Time Employees (FTE) positions that includes:
- 15 days Annual (Vacation) Leave per year
- 15 days Sick Leave per year
- 13 Paid Holidays
- Paid Parental Leave
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)
- Enrollment in one of the listed plans is required for all Full Time Employees (FTE); please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.
Records Supervisor Jobs by Experience Level
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Find Records Supervisor JobsRecords Supervisor Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in records supervisor jobs.
- Experience managing physical and electronic records systems in a regulated environment
- Knowledge of records retention schedules and applicable federal or state regulations
- Proficiency with electronic document management systems or health information platforms
- Supervisory experience leading a records, filing, or health information team
- Familiarity with HIPAA compliance requirements or other industry-specific privacy standards
- Associate or bachelor's degree in health information management, business administration, or a related field
Tips for Your Records Supervisor Job Search
Tailor your resume to records systems
Hiring managers for records supervisor roles scan for specific systems experience. Name the electronic document management or health information systems you've worked in, not just generic database skills. Vague tool references get passed over fast.
Highlight compliance and audit experience
Records supervisor postings almost always require familiarity with retention schedules, audits, or regulatory standards. If you've prepared for or led an audit cycle, say so explicitly. That detail separates supervisory candidates from pure coordinators.
Apply early to roles that fit
Migrate Mate lists records supervisor openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show team leadership in numbers
Employers want supervisors who have actually managed staff, not just processes. State how many direct reports you oversaw and what your team was responsible for. Even informal oversight of temps or contractors counts and should be listed.
Prep scenario answers on records backlogs
Interviewers for supervisory records roles frequently ask how you've handled a backlog, a misfiling crisis, or a system migration. Prepare two or three concrete examples with outcomes before your first interview, not during prep the night before.
Negotiate around certification support
If you're close to earning a Registered Health Information Administrator credential or a Certified Records Manager designation, ask whether the employer covers exam fees or study time. Many do, and it's a low-risk negotiation point that rarely kills an offer.
Records Supervisor Jobs: Frequently Asked Questions
Which companies are hiring the most records supervisors?
The most active employers for records supervisors right now are MRO Corporation, Cherokee Federal, and Roetzel & Andress, and the most openings are in Missouri, Ohio, and Oregon, based on current listings on Migrate Mate as of November 2026. Healthcare systems and government agencies consistently account for the largest share of open roles.
How many records supervisor jobs are remote?
About 0% of records supervisor openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Document control and compliance-focused roles in corporate or legal settings tend to offer the most remote flexibility, while health information management positions in hospitals more often require on-site presence.
How do you become a records supervisor?
Start by building hands-on experience as a records clerk, health information technician, or document control coordinator. Move into a lead or senior individual contributor role to demonstrate process ownership and team coordination. Earning a recognized certification in records or health information management strengthens your candidacy, and volunteering for audit prep or system migrations shows readiness for supervisory responsibility.
Can you get hired as a records supervisor with little experience?
Yes, especially if you can show ownership of a records function even without a formal supervisory title. Employers in government and healthcare will sometimes hire candidates who have managed a filing system end-to-end, trained coworkers, or led a digitization project. Pairing that experience with a relevant certification closes most of the gap that a shorter work history creates.
What does the records supervisor interview process look like?
Most records supervisor interviews run two to three rounds. The first is typically a phone screen covering your background and systems experience. A second in-person or video round focuses on scenario-based questions about audits, backlogs, staff performance, and compliance issues. Some employers add a practical component where you review a sample records policy or walk through a workflow problem.
Where can I find and apply to records supervisor jobs?
You can find and apply to records supervisor jobs on Migrate Mate, which lists current openings from across the United States. Search the roles that match your background and experience level, then apply directly to each listing that fits.
See All 9 Records Supervisor Jobs
Find roles that match your experience and apply in just a few clicks.
Find Records Supervisor Jobs