Entry Level Records Supervisor Jobs
New grad records supervisor jobs are open to recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or hands-on coursework in records management can carry more weight than a lengthy resume. Most openings are on-site roles across Education, Healthcare & Medical Services, and Airlines, with employers like Inova Health, Aventiqo, and UC Health hiring at this level now.
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Showing 5 of 18+ Entry Level Records Supervisor jobs
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
See All 18 Entry Level Records Supervisor Jobs
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Top Industries Hiring
- Education
- Healthcare & Medical Services
- Airlines
- Technology & Software
- Government & Public Sector
Entry Level Records Supervisor Jobs: Frequently Asked Questions
How do I get an entry level records supervisor job?
Start by highlighting any coursework, internships, or volunteer work involving document management, data organization, or administrative coordination. Employers hiring at this level look for familiarity with records management systems, attention to detail, and basic knowledge of compliance or retention policies. A certificate in records management or health information technology can also give entry level candidates a clear edge over others with similar experience.
Which companies hire entry level records supervisors?
Companies hiring entry level records supervisors right now include Inova Health, Aventiqo, and UC Health, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large administrative organizations tend to hire most actively at this level, as they maintain high volumes of records that require dedicated supervisory support even for junior staff.
Are there remote entry level records supervisor jobs?
Yes, though most openings at this level are on-site given the hands-on nature of records oversight. About 50% of entry level records supervisor openings are remote or hybrid as of November 2026, so options do exist for candidates who need location flexibility. Remote roles at this stage typically involve digital records systems and require comfort with document management software from day one.
Are these new grad records supervisor jobs?
Yes, many of the listings on this page are new grad friendly, including roles that welcome recent graduates, junior candidates, and applicants with zero to two years of experience. A new grad posting typically signals that the employer values a relevant degree, internship experience, or a strong portfolio over years on the job, making these roles a realistic first step into records supervision.
Which industries hire the most entry level records supervisors?
Entry Level records supervisor roles concentrate in Education, Healthcare & Medical Services, and Airlines, based on current listings on Migrate Mate as of November 2026. These sectors generate large, ongoing records management needs tied to compliance requirements, patient data, or public documentation, which creates consistent demand for entry level supervisors who can learn established systems and grow into the role.