Remote Executive Assistant Jobs
Remote executive assistant jobs are actively posted across the U.S. at remote-first firms, distributed tech companies, and organizations running fully distributed teams. Sectors including Insurance, Education, and Healthcare & Medical Services consistently hire executive assistants to support leadership from anywhere. Employers hiring remotely right now include CVS Health, Zirtual, and KnowBe4. See the openings below and apply to the ones that match your experience.
Find JobsOverview
Showing 4 of 128+ Remote Executive Assistant jobs
**MUST RESIDE IN THE CHICAGO AREA**
Job Title: Executive Assistant to the CEO & Human Resources Assistant
Department: Executive Leadership / Human Resources
Location: Remote – Chicago, IL (must reside in the Chicago area)
Employment Type: Full-Time
Exemption Status: Exempt
Company Overview
Forkardt Hardinge is a leading provider of precision manufacturing solutions and tooling systems. We are committed to delivering high-quality products and exceptional service to customers around the world. Our team is driven by innovation, collaboration, accountability, and continuous improvement as we support the manufacturing industry through operational excellence and customer-focused solutions.
Position Overview
The Executive Assistant to the CEO & Human Resources Assistant provides high-level administrative support to the Chief Executive Officer while also providing administrative support to the Human Resources department.
This position serves as a trusted partner to the CEO by managing executive priorities, coordinating complex schedules and travel, organizing Board and leadership meetings, preparing executive presentations and communications, and supporting key strategic initiatives. The role requires the exercise of independent judgment and discretion in managing confidential information, coordinating executive activities, resolving scheduling conflicts, and supporting business priorities.
Approximately 70% of the position focuses on executive support for the CEO, while 30% provides administrative support to Human Resources, including recruiting, onboarding, employee records, HR communications, and special projects.
The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of professionalism, integrity, and confidentiality.
Primary Responsibilities – Executive Support (Approximately 70%)
Executive Administration
- Manage and prioritize the CEO's complex calendar, appointments, meetings, and daily activities while exercising independent judgment to balance competing priorities.
- Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, visas (when applicable), and expense reporting.
- Organize Board of Directors, executive leadership, and management meetings, including scheduling, agendas, meeting materials, meeting minutes, action items, and follow-up.
- Prepare professional PowerPoint presentations, reports, executive correspondence, spreadsheets, and other business communications.
- Screen, prioritize, and respond to communications on behalf of the CEO, exercising discretion in determining matters requiring executive attention.
- Draft correspondence, presentations, reports, and other documents for executive review.
- Maintain highly confidential executive files, reports, and business documents.
- Coordinate executive visits, customer meetings, leadership events, and special functions.
- Support strategic business initiatives, acquisitions, leadership projects, and other executive priorities.
- Serve as a liaison between the CEO and employees, customers, vendors, Board members, and other business partners.
- Exercise sound judgment in resolving scheduling conflicts, prioritizing requests, and managing sensitive business matters.
Executive Project Coordination
- Coordinate cross-functional projects involving Executive Leadership, Operations, Engineering, Finance, Sales, and Human Resources.
- Track project milestones, action items, and follow-up activities.
- Prepare executive dashboards, reports, and business metrics.
- Assist with presentations for Board meetings, leadership meetings, and company communications.
- Support continuous improvement initiatives and administrative process improvements.
Secondary Responsibilities – Human Resources Support (Approximately 30%)
Human Resources Support
- Provide administrative support to the Human Resources department.
- Schedule interviews and communicate with candidates throughout the recruitment process.
- Prepare offer letters, onboarding documents, employment paperwork, and orientation materials.
- Assist with new hire onboarding and orientation activities.
- Maintain employee personnel files and HR documentation.
- Assist with HR reports, organizational charts, and employee communications.
- Coordinate employee recognition programs, engagement activities, and company events.
- Assist with benefits communications and routine employee inquiries.
- Support HR compliance, recordkeeping, audits, and special projects.
- Process employment verification requests and other routine HR documentation.
- Maintain strict confidentiality of employee and company information.
Qualifications
- Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field preferred.
- Minimum of 5 years of executive administrative support experience supporting senior leadership or C-suite executives.
- Previous Human Resources administrative or assistant experience preferred.
- Experience coordinating executive calendars, travel, Board meetings, and leadership meetings.
- Experience preparing executive presentations using Microsoft PowerPoint.
- Manufacturing experience preferred.
- Experience supporting a remote executive preferred.
Skills & Competencies
- Exceptional organizational and time management skills.
- Excellent written, verbal, and interpersonal communication skills.
- High level of professionalism, integrity, discretion, and sound judgment.
- Ability to exercise independent judgment and manage competing priorities.
- Ability to maintain strict confidentiality.
- Strong attention to detail and accuracy.
- Excellent problem-solving and decision-making abilities.
- Ability to work independently with minimal supervision.
- Strong customer service and relationship-building skills.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
- Experience with HRIS systems preferred (Paychex experience is a plus).
Compensation & Benefits
Full Salary Range: $ $75,000–$85,000
Forkardt Hardinge offers a comprehensive benefits package, including:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Company-Paid Life Insurance
- 401(k) Retirement Plan
- Paid Time Off
- Paid Holidays
- Short-Term Disability
- Long-Term Disability
- Employee Assistance Program (EAP)
Work Location
This position is remote and based in the Chicago, Illinois area. Periodic travel to the Company's headquarters in Elmira, New York, and other Company locations will be required to support executive meetings, leadership events, and other business initiatives.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to travel occasionally by air and automobile.
- Ability to lift up to 20 pounds occasionally.
Forkardt Hardinge is an Equal Opportunity Employer, Veteran/Disability
Created 7.1.26
**MUST RESIDE IN THE CHICAGO AREA**
Job Title: Executive Assistant to the CEO & Human Resources Assistant
Department: Executive Leadership / Human Resources
Location: Remote – Chicago, IL (must reside in the Chicago area)
Employment Type: Full-Time
Exemption Status: Exempt
Company Overview
Forkardt Hardinge is a leading provider of precision manufacturing solutions and tooling systems. We are committed to delivering high-quality products and exceptional service to customers around the world. Our team is driven by innovation, collaboration, accountability, and continuous improvement as we support the manufacturing industry through operational excellence and customer-focused solutions.
Position Overview
The Executive Assistant to the CEO & Human Resources Assistant provides high-level administrative support to the Chief Executive Officer while also providing administrative support to the Human Resources department.
This position serves as a trusted partner to the CEO by managing executive priorities, coordinating complex schedules and travel, organizing Board and leadership meetings, preparing executive presentations and communications, and supporting key strategic initiatives. The role requires the exercise of independent judgment and discretion in managing confidential information, coordinating executive activities, resolving scheduling conflicts, and supporting business priorities.
Approximately 70% of the position focuses on executive support for the CEO, while 30% provides administrative support to Human Resources, including recruiting, onboarding, employee records, HR communications, and special projects.
The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of professionalism, integrity, and confidentiality.
Primary Responsibilities – Executive Support (Approximately 70%)
Executive Administration
- Manage and prioritize the CEO's complex calendar, appointments, meetings, and daily activities while exercising independent judgment to balance competing priorities.
- Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, visas (when applicable), and expense reporting.
- Organize Board of Directors, executive leadership, and management meetings, including scheduling, agendas, meeting materials, meeting minutes, action items, and follow-up.
- Prepare professional PowerPoint presentations, reports, executive correspondence, spreadsheets, and other business communications.
- Screen, prioritize, and respond to communications on behalf of the CEO, exercising discretion in determining matters requiring executive attention.
- Draft correspondence, presentations, reports, and other documents for executive review.
- Maintain highly confidential executive files, reports, and business documents.
- Coordinate executive visits, customer meetings, leadership events, and special functions.
- Support strategic business initiatives, acquisitions, leadership projects, and other executive priorities.
- Serve as a liaison between the CEO and employees, customers, vendors, Board members, and other business partners.
- Exercise sound judgment in resolving scheduling conflicts, prioritizing requests, and managing sensitive business matters.
Executive Project Coordination
- Coordinate cross-functional projects involving Executive Leadership, Operations, Engineering, Finance, Sales, and Human Resources.
- Track project milestones, action items, and follow-up activities.
- Prepare executive dashboards, reports, and business metrics.
- Assist with presentations for Board meetings, leadership meetings, and company communications.
- Support continuous improvement initiatives and administrative process improvements.
Secondary Responsibilities – Human Resources Support (Approximately 30%)
Human Resources Support
- Provide administrative support to the Human Resources department.
- Schedule interviews and communicate with candidates throughout the recruitment process.
- Prepare offer letters, onboarding documents, employment paperwork, and orientation materials.
- Assist with new hire onboarding and orientation activities.
- Maintain employee personnel files and HR documentation.
- Assist with HR reports, organizational charts, and employee communications.
- Coordinate employee recognition programs, engagement activities, and company events.
- Assist with benefits communications and routine employee inquiries.
- Support HR compliance, recordkeeping, audits, and special projects.
- Process employment verification requests and other routine HR documentation.
- Maintain strict confidentiality of employee and company information.
Qualifications
- Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field preferred.
- Minimum of 5 years of executive administrative support experience supporting senior leadership or C-suite executives.
- Previous Human Resources administrative or assistant experience preferred.
- Experience coordinating executive calendars, travel, Board meetings, and leadership meetings.
- Experience preparing executive presentations using Microsoft PowerPoint.
- Manufacturing experience preferred.
- Experience supporting a remote executive preferred.
Skills & Competencies
- Exceptional organizational and time management skills.
- Excellent written, verbal, and interpersonal communication skills.
- High level of professionalism, integrity, discretion, and sound judgment.
- Ability to exercise independent judgment and manage competing priorities.
- Ability to maintain strict confidentiality.
- Strong attention to detail and accuracy.
- Excellent problem-solving and decision-making abilities.
- Ability to work independently with minimal supervision.
- Strong customer service and relationship-building skills.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
- Experience with HRIS systems preferred (Paychex experience is a plus).
Compensation & Benefits
Full Salary Range: $ $75,000–$85,000
Forkardt Hardinge offers a comprehensive benefits package, including:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Company-Paid Life Insurance
- 401(k) Retirement Plan
- Paid Time Off
- Paid Holidays
- Short-Term Disability
- Long-Term Disability
- Employee Assistance Program (EAP)
Work Location
This position is remote and based in the Chicago, Illinois area. Periodic travel to the Company's headquarters in Elmira, New York, and other Company locations will be required to support executive meetings, leadership events, and other business initiatives.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to travel occasionally by air and automobile.
- Ability to lift up to 20 pounds occasionally.
Forkardt Hardinge is an Equal Opportunity Employer, Veteran/Disability
Created 7.1.26
See All 128+ Remote Executive Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsRemote Executive Assistant Job Market
Who's Hiring
- CVS Health48
- Zirtual8
- KnowBe42
- Macquarie2
- IDEA Public Schools2
Top Industries Hiring
- Insurance16
- Education2
- Healthcare & Medical Services2
- Consulting & Professional Services1
What Employers Look For
The qualifications that appear most often in remote executive assistant jobs.
- Five or more years of experience supporting C-suite or senior executive leaders
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Proven ability to manage complex domestic and international travel arrangements
- Experience handling confidential information with a high degree of discretion
- Strong written and verbal communication skills for executive-level correspondence
- Associate or bachelor's degree in business administration or a related field
Tips for Your Remote Executive Assistant Job Search
Show your async communication skills upfront
Remote executive assistants spend most of their day in written channels, not meetings. Include concrete examples in your resume of how you've managed executive communications, drafted correspondence, or coordinated across time zones using tools like Slack, Notion, or Google Workspace.
Demonstrate self-direction in every application
Remote employers are specifically screening for candidates who can anticipate an executive's needs without being asked. In your cover letter and interviews, give specific examples of decisions you made independently, problems you solved before they escalated, and systems you built to stay organized without supervision.
Apply early to remote roles that fit
Migrate Mate lists remote executive assistant openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Remote roles attract applicants from every state, so applying within the first few days of a posting appearing gives you a real edge.
Prepare for a remote-first interview process
Many companies hiring remote executive assistants will assess you entirely over video and async assignments. Practice concise, structured answers on camera, test your audio and connection beforehand, and treat any written exercise or scheduling task they send as a live work sample.
Remote Executive Assistant Jobs: Frequently Asked Questions
How do I get a remote executive assistant job?
Target companies built around remote or distributed work, where executive assistants support leadership across time zones without ever meeting in person. Remote employers screen heavily for written communication, proactive calendar and inbox management without hand-holding, and fluency with async tools like Slack, Notion, and shared project boards. A portfolio of past work, strong references from remote or hybrid roles, and a cover letter that demonstrates you can anticipate needs without daily check-ins will set you apart from candidates who rely on in-office context.
Which companies hire remote executive assistants?
Remote executive assistant roles are posted by CVS Health, Zirtual, and KnowBe4 and others right now, based on current remote listings on Migrate Mate as of August 2026. Remote-first technology firms, venture-backed startups, distributed financial services teams, and growing e-commerce companies are among the most consistent hirers of executive assistants in fully remote settings.
Can you get a remote executive assistant job with no experience?
Yes, but remote entry-level executive assistant roles are harder to land because employers expect you to work independently from day one, without in-office guidance. Companies most open to candidates without formal experience include small startups and founder-led businesses where an organized, proactive generalist adds immediate value. You can strengthen your candidacy by documenting any freelance scheduling, inbox management, or coordination work, and by showing you're fluent with the async tools remote teams actually use.
Do you need a degree for remote executive assistant jobs?
Not always. Many remote employers care more about demonstrated organizational ability, clear written communication, and a history of supporting busy executives than about a specific credential. That said, some larger companies and executive-level roles do list a bachelor's degree as preferred. What consistently opens doors is proof of results: calendars managed without errors, executives who will vouch for your judgment, and examples of handling sensitive information with discretion.
Which industries hire the most remote executive assistants?
The sectors hiring the most remote executive assistants are Insurance, Education, and Healthcare & Medical Services, based on current remote listings on Migrate Mate as of August 2026. These industries rely on distributed leadership teams whose executives need dedicated support coordinating across regions and time zones without a shared physical office.
See All 128+ Remote Executive Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs