Remote Meeting Coordinator Jobs
Remote meeting coordinator jobs are concentrated in technology, professional services, and healthcare, where distributed teams rely on coordinators to keep meetings, schedules, and logistics running across time zones. Companies hiring remotely right now include Sentry, EVERSANA, and HistoSonics. Find a role that fits below and apply directly.
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See related jobsHistoSonics is a commercial-stage medtech company advancing the Edison® System, a novel non-invasive sonic beam therapy based on histotripsy. Since receiving FDA De Novo grant for the non-invasive destruction of liver tumors in 2023, the company has progressed beyond initial market entry into commercial expansion, reimbursement momentum, and ongoing clinical and pipeline development. In addition to its current liver tumor indication, HistoSonics is pursuing future indications across multiple applications including kidney, pancreas, prostate, neuro, women’s health, and other significant underserved human health areas, to realize the broader potential histotripsy across multiple disease states and medical specialties.
We offer an exciting work culture where cutting-edge science meets real-world application, and each team member’s contribution is important to our success in ensuring our physicians and their patients get what they need most.
Location: Plymouth, MN (Hybrid or Remote - MN-based)
Travel: 20-30%, 10-15 trips/year. 3-7 days at a time (sometimes over weekends). Some OUS travel.
Position Summary
The HistoSonics Senior Meeting Planner works closely with Society & Professional Meetings Manager to deliver world-class events that enhance the value of the organization. The position is responsible for the execution of HistoSonics professional meetings and events. The position requires coordination of meeting logistics, including site selection, tracking budgets and reconciliation, managing vendors, food & beverage coordination, travel organization, sleeping room arrangements, AV support, onsite support, and overall attendee management.
Responsibilities:
- Manage timelines to ensure milestones are being met.
- Communicate proactively to stakeholders across all levels of the organization.
- Ensure consistency and collaboration for meetings while following established guidelines, processes, and tools.
- Collaborate with cross-functional teams, provides direction, and establishes solutions where appropriate.
- Manage internal software systems for department that may include event management and compliance tracking tools
- Maintain comprehensive meeting planning templates, timelines and documentation that will be consistently used in planning each event to increase efficiency in logistical planning, on-site support execution and post-event reporting.
- Coordinates event logistics, such as venue selection, catering, audio-visual equipment, transportation, and accommodations.
- Manage event registrations, including creating registration pages and tracking attendance.
- Manage education course participants travel & accommodations.
- Supports event communication and promotions.
- Provides on-site event support, including managing vendors and troubleshooting issues as they arise.
- Conducts post-event evaluations to assess the success of the event and identify areas for improvement.
- Manages post event documentation (customer data entry, expense reconciliation, compliance reporting, etc.)
- Manage all aspects of budgeting and billing ensuring actuals are reconciled accurately
- Runs reports and data metrics as requested.
- Assist team on new process implementation initiatives
- Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
- Ensures all company policies and compliance practices are being followed
- Work with internal stakeholders as needed on special projects and workstreams
- Provide additional business support at the request of HistoSonics leadership.
Required Qualifications
- Bachelor's degree required.
- 5+ years of medical device event and meeting planning experience.
- Ability to work evenings, weekends, and travel domestically and internationally as needed.
- Ability to lift up to 20 lbs.
Knowledge & Skills
- Demonstrated commitment to innovation and continuous learning.
- Strong relationship-building skills with physicians, sales teams, and cross-functional stakeholders.
- Proven ability to independently manage complex meetings and events.
- Excellent communication, collaboration, and interpersonal skills.
- Strong project management, organizational, and multitasking abilities with exceptional attention to detail.
- Ability to thrive in a fast-paced, high-volume environment and adapt to changing business needs.
- Proven ability to influence, build alignment, and execute effectively across all levels of an organization.
- Analytical and problem-solving mindset with the ability to improve processes and drive efficiency.
- Proficient in Microsoft Office Suite.
Benefits: We offer a comprehensive benefits package for full-time employees. This includes health, dental, and vision insurance, life, short-term and long-term disability insurance, 401(k), paid time off, and more.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
#LI-Remote
HistoSonics is a commercial-stage medtech company advancing the Edison® System, a novel non-invasive sonic beam therapy based on histotripsy. Since receiving FDA De Novo grant for the non-invasive destruction of liver tumors in 2023, the company has progressed beyond initial market entry into commercial expansion, reimbursement momentum, and ongoing clinical and pipeline development. In addition to its current liver tumor indication, HistoSonics is pursuing future indications across multiple applications including kidney, pancreas, prostate, neuro, women’s health, and other significant underserved human health areas, to realize the broader potential histotripsy across multiple disease states and medical specialties.
We offer an exciting work culture where cutting-edge science meets real-world application, and each team member’s contribution is important to our success in ensuring our physicians and their patients get what they need most.
Location: Plymouth, MN (Hybrid or Remote - MN-based)
Travel: 20-30%, 10-15 trips/year. 3-7 days at a time (sometimes over weekends). Some OUS travel.
Position Summary
The HistoSonics Senior Meeting Planner works closely with Society & Professional Meetings Manager to deliver world-class events that enhance the value of the organization. The position is responsible for the execution of HistoSonics professional meetings and events. The position requires coordination of meeting logistics, including site selection, tracking budgets and reconciliation, managing vendors, food & beverage coordination, travel organization, sleeping room arrangements, AV support, onsite support, and overall attendee management.
Responsibilities:
- Manage timelines to ensure milestones are being met.
- Communicate proactively to stakeholders across all levels of the organization.
- Ensure consistency and collaboration for meetings while following established guidelines, processes, and tools.
- Collaborate with cross-functional teams, provides direction, and establishes solutions where appropriate.
- Manage internal software systems for department that may include event management and compliance tracking tools
- Maintain comprehensive meeting planning templates, timelines and documentation that will be consistently used in planning each event to increase efficiency in logistical planning, on-site support execution and post-event reporting.
- Coordinates event logistics, such as venue selection, catering, audio-visual equipment, transportation, and accommodations.
- Manage event registrations, including creating registration pages and tracking attendance.
- Manage education course participants travel & accommodations.
- Supports event communication and promotions.
- Provides on-site event support, including managing vendors and troubleshooting issues as they arise.
- Conducts post-event evaluations to assess the success of the event and identify areas for improvement.
- Manages post event documentation (customer data entry, expense reconciliation, compliance reporting, etc.)
- Manage all aspects of budgeting and billing ensuring actuals are reconciled accurately
- Runs reports and data metrics as requested.
- Assist team on new process implementation initiatives
- Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
- Ensures all company policies and compliance practices are being followed
- Work with internal stakeholders as needed on special projects and workstreams
- Provide additional business support at the request of HistoSonics leadership.
Required Qualifications
- Bachelor's degree required.
- 5+ years of medical device event and meeting planning experience.
- Ability to work evenings, weekends, and travel domestically and internationally as needed.
- Ability to lift up to 20 lbs.
Knowledge & Skills
- Demonstrated commitment to innovation and continuous learning.
- Strong relationship-building skills with physicians, sales teams, and cross-functional stakeholders.
- Proven ability to independently manage complex meetings and events.
- Excellent communication, collaboration, and interpersonal skills.
- Strong project management, organizational, and multitasking abilities with exceptional attention to detail.
- Ability to thrive in a fast-paced, high-volume environment and adapt to changing business needs.
- Proven ability to influence, build alignment, and execute effectively across all levels of an organization.
- Analytical and problem-solving mindset with the ability to improve processes and drive efficiency.
- Proficient in Microsoft Office Suite.
Benefits: We offer a comprehensive benefits package for full-time employees. This includes health, dental, and vision insurance, life, short-term and long-term disability insurance, 401(k), paid time off, and more.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
#LI-Remote
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Find JobsRemote Meeting Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Insurance
What Employers Look For
The qualifications that appear most often in remote meeting coordinator jobs.
- 1-3 years of experience coordinating meetings, events, or administrative scheduling
- Proficiency with calendar and scheduling platforms such as Outlook or Google Workspace
- Strong written and verbal communication skills for coordinating with internal and external stakeholders
- Experience managing logistics including room booking, catering, AV setup, and vendor coordination
- Ability to manage multiple concurrent meetings or events with competing deadlines
- Associate or bachelor's degree in business administration, hospitality management, or a related field
Tips for Your Remote Meeting Coordinator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote meeting coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Remote postings at distributed companies fill fast, so acting on a strong match early matters.
Show async coordination skills upfront
Remote employers want meeting coordinators who can keep logistics moving without real-time check-ins. In your resume and cover letter, name the specific tools you use, like Calendly, Google Calendar, or Zoom, and describe how you have managed scheduling across time zones without in-person oversight.
Target companies with distributed teams
Remote meeting coordinator roles concentrate at remote-first technology companies, distributed consulting firms, and healthcare organizations with multi-site operations. Focus your search on employers whose job postings mention cross-functional teams, multiple time zones, or virtual-first culture, because those organizations build dedicated coordinator roles into their structure.
Prepare for a remote-style interview process
Remote employers often run multi-round video interviews and may ask you to complete a short async task, like drafting a meeting agenda or troubleshooting a scheduling conflict in writing. Practice clear, structured written responses and confirm your video setup and calendar tool access before your first screen.
Remote Meeting Coordinator Jobs: Frequently Asked Questions
How do I get a remote meeting coordinator job?
Remote meeting coordinator roles go to candidates who can demonstrate self-direction and clear written communication from day one. Remote-first technology companies, consulting firms, and distributed healthcare organizations are the most consistent hirers. Employers screen for async coordination skills, proficiency with scheduling tools like Google Calendar and Calendly, and the ability to manage meeting logistics without in-person oversight. A portfolio of past event or meeting outcomes gives you a concrete edge.
Which companies hire remote meeting coordinators?
Employers currently hiring remote meeting coordinators include Sentry, EVERSANA, and HistoSonics, per current remote listings on Migrate Mate as of November 2026. Remote-first technology firms, distributed professional services teams, and large healthcare organizations account for the greatest share of remote openings in this role.
Can you get a remote meeting coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently with minimal onboarding. Remote-first startups and nonprofit organizations are the most open to entry-level candidates. You can substitute experience with demonstrated async communication skills, volunteer event coordination, or a strong record managing schedules for a school or community group. Showing you're comfortable in tools like Zoom, Slack, and shared calendars opens the door.
Do you need a degree for remote meeting coordinator jobs?
Not always. Many remote employers weigh practical skills and real coordination experience more heavily than a specific credential. Proficiency with meeting and scheduling platforms, strong written communication, and a history of managing logistics reliably matter more to most remote hiring teams than a diploma. Some larger enterprise employers list a bachelor's degree as preferred, but it's rarely a strict filter for entry and mid-level remote roles.
Which industries hire the most remote meeting coordinators?
The sectors hiring the most remote meeting coordinators are Insurance, based on current remote listings on Migrate Mate as of November 2026. These industries rely heavily on distributed teams that need dedicated coordination to keep cross-functional meetings, client calls, and internal syncs running on schedule.
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