Meeting Coordinator Jobs
Meeting coordinator jobs are open across corporate, healthcare, nonprofit, and hospitality sectors, from entry-level to senior coordinator roles, with specializations in event logistics, executive scheduling, and conference management. Scan the live roles below and apply to whichever ones fit.
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Help bring some of Florida dentistry's biggest events to life.
If you’re the person who loves a good checklist, catches the typo everyone else missed, keeps ten moving pieces organized and gets a little thrill from watching months of planning come together onsite—keep reading.
The Florida Dental Association (FDA) is looking for an organized, detail-driven and proactive Program Coordinator to join our Conventions & Continuing Education team.
This isn't a position where every day looks the same. You'll help coordinate speakers, education programs and event logistics for meetings ranging from smaller regional programs to the Florida Dental Convention, one of the largest state dental meetings in the country.
We’re looking for someone who takes ownership of their work, communicates well, pays attention to the details and understands that in the events world, deadlines matter.
WHAT YOU'LL DO
You'll work closely with the Conventions & CE team to help keep our education programs and events moving from planning through execution, including:
- Coordinate and contract speakers for conferences and continuing education programs. This includes multiple years at one time.
- Communicate directly with speakers regarding contracts, honorariums, travel, audiovisual needs, handouts and program requirements.
- Help coordinate program schedules, workshops and other event logistics.
- Prepare correspondence, reports and other event-related materials.
- Maintain accurate program records, files and documentation.
- Respond to questions from speakers, attendees, members and other event stakeholders.
- Assist with onsite execution of meetings and events.
- Jump in where needed when deadlines are approaching and the team is working toward the finish line.
YOU'LL PROBABLY LOVE THIS JOB IF...
You’re someone who:
- Notices the details—and fixes them before someone else has to.
- Can manage multiple deadlines without needing someone to continually remind you what comes next.
- Communicates promptly and professionally.
- Likes taking ownership of a project and seeing it through from beginning to end.
- Can shift gears when priorities change without losing track of the details.
- Enjoys working collaboratively but doesn't need constant direction.
- Is comfortable communicating with everyone from nationally recognized speakers to volunteers, vendors and association members.
- Understands that sometimes “I'll get to it later” isn't an option when an event deadline is approaching.
- Takes pride in producing accurate, polished work.
- Brings a professional, positive and solutions-focused approach to the team.
WHAT WE'RE LOOKING FOR
A bachelor's degree or equivalent combination of education and relevant experience is preferred. Experience in meeting planning, events, associations, continuing education or a related environment is a plus.
You'll also need:
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills.
- Strong attention to detail and proofreading skills.
- Confidence working with Microsoft Office, particularly Word and Excel.
- The ability to learn new technology and systems quickly.
- The ability to work independently while also being an engaged member of a collaborative team.
- Sound judgment and the ability to recognize when something needs attention before it becomes a problem.
- Availability for occasional travel and extended hours associated with meetings and events.
- Meeting or association credentials, such as CMP or CAE, are welcome but not required.
ABOUT THE TEAM
The Conventions & Continuing Education team moves fast, works collaboratively and takes a lot of pride in the experiences we create.
There are busy seasons, competing deadlines and days when plans change quickly. There are also plenty of opportunities to be creative, solve problems, build relationships and see your work come to life in a very tangible way.
We work hard, we help each other, and we believe that excellent events are built in the details.
If that sounds like an environment where you'd thrive, we'd love to hear from you.
ABOUT THE FLORIDA DENTAL ASSOCIATION
The Florida Dental Association is a statewide professional association representing Florida dentists and supporting our members through advocacy, education, professional development and programs designed to help them succeed.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
Work Location: In person
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Who's Hiring
Top Industries Hiring
- Construction & Real Estate
- Investment & Asset Management
What Employers Look For
The qualifications that appear most often in meeting coordinator jobs.
- 1-3 years of experience coordinating meetings, events, or administrative scheduling
- Proficiency with calendar and scheduling platforms such as Outlook or Google Workspace
- Strong written and verbal communication skills for coordinating with internal and external stakeholders
- Experience managing logistics including room booking, catering, AV setup, and vendor coordination
- Ability to manage multiple concurrent meetings or events with competing deadlines
- Associate or bachelor's degree in business administration, hospitality management, or a related field
Tips for Your Meeting Coordinator Job Search
Tailor your resume to logistics outcomes
Hiring managers for meeting coordinator roles want to see what you managed, not just that you managed it. Quantify attendance figures, number of concurrent meetings handled, or vendor contracts coordinated to make your experience concrete and credible.
List your scheduling and AV tools explicitly
Many job postings screen for specific tools like calendar platforms, video conferencing software, or AV management systems. Name every platform you have used in a dedicated skills section so your resume clears automated screening before a human ever reads it.
Apply early to roles that fit
Migrate Mate lists meeting coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your venue experience
Corporate, hotel, university, and healthcare employers all hire meeting coordinators but expect different venue knowledge. Filter your search by industry and read each posting for environment clues, then customize your cover letter to reflect that specific setting.
Prepare logistics scenarios for behavioral interviews
Interviewers for coordinator roles almost always ask how you handled a last-minute vendor cancellation or a double-booked room. Prepare two or three specific examples where you solved a logistics problem under time pressure, using concrete details about what you did and what the outcome was.
Negotiate scope before you negotiate salary
Before accepting an offer, clarify whether the role covers internal meetings only, client-facing events, or both. The workload difference is significant, and understanding scope upfront gives you a stronger basis for negotiating title, support resources, or compensation.
Meeting Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most meeting coordinators?
The most active employers for meeting coordinators right now are JLL, CBRE, and Rapport, and the most openings are in Massachusetts, Illinois, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, large consulting firms, and university conference offices are consistently among the heaviest hirers of this role.
How many meeting coordinator jobs are remote?
About 11% of meeting coordinator openings are fully remote or hybrid as of November 2026, though the share varies by function. Virtual meeting coordination and scheduling-heavy administrative roles are the most likely to be remote, while positions that involve on-site AV setup, catering oversight, or venue walkthroughs are almost always in-person or hybrid.
How do you become a meeting coordinator?
Start by building experience in administrative support, office coordination, or event assistance, where you handle scheduling, vendor communication, and logistics. Develop fluency with calendar platforms and video conferencing tools, then move into roles explicitly titled coordinator. Many meeting coordinators enter through executive assistant or administrative associate positions before transitioning into dedicated coordination work.
Can you get hired as a meeting coordinator with little experience?
Yes, entry-level meeting coordinator roles exist and often accept candidates with internship, volunteer event work, or administrative assistant experience in place of direct coordinator titles. Employers care most about demonstrated ability to manage scheduling conflicts, communicate with vendors, and stay organized under pressure, so highlight any work where you coordinated logistics for a group, even outside a formal coordinator role.
What does the meeting coordinator interview process look like?
Most meeting coordinator interviews involve an initial phone screen focused on logistics experience and tool familiarity, followed by one or two rounds with the hiring manager or team. Expect behavioral questions about handling scheduling conflicts, difficult vendors, or last-minute changes. Some employers add a short scenario exercise where you walk through how you would plan a specific meeting or event from start to finish.
Where can I find and apply to meeting coordinator jobs?
You can find and apply to meeting coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and preferred work setting, and apply directly to each listing that fits.
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