Remote Property Management Specialist Jobs
Remote Property Management Specialist jobs are in active demand across the U.S., with remote-first firms and distributed real estate management teams hiring for roles in residential, commercial, and mixed-use portfolios. Employers hiring remotely right now include UNPPG, Red Tail, and B2B Realty. Find a role that fits below and apply directly.
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Job Title: Commercial Property Management Administrative Assistant
Company: Red Tail Commercial
Location: This is a remote position for candidates currently residing in the Midwest or East Coast regions of the United States
Employment Type: Full-Time
Starting Pay: $60,000 annually
Supervisor: Regional Property Manager
Benefits & Perks
- Comprehensive Insurance Coverage: 100% of employee-only premiums covered for medical, dental, vision, and life insurance.
- Health Savings Account (HSA) & Flexible Spending Account (FSA): Access to HSA and FSA options to help manage eligible healthcare expenses and maximize tax-advantaged savings.
- 401(k) Retirement Plan: Build toward your financial future with a company-matched 401(k) retirement savings plan.
- Paid Time Off: Paid time off (PTO), sick time, and paid holidays to support work-life balance and personal well-being.
- Employee Discounts: Access to employee discount programs and exclusive savings on eligible products and services.
- Remote Work Flexibility: Enjoy the convenience of working remotely while collaborating with a supportive property management team.
- Professional Development: Opportunities for continued learning and growth through company-sponsored educational programs.
Job Description:
The Commercial Administrative Assistant will assist with the day-to-day operations of commercial properties located in the Midwest and East Coast, providing administrative support and ensuring the smooth operation of the properties. The responsibilities include, but are not limited to:
Administrative
- Post all payments (ACH and lockbox reports)
- Assist in preparation of monthly reports for Financial Review. Ensure monthly rent increases are correct/variances correct
- Post monthly rents and send out monthly tenant statements
-
Create charge batches as necessary to bill-back/credit accounts
- Late Fee Credits/Reversals
- Tenant reimbursements (bill-backs)
- Tenant direct billing
- Compile/send gross sales reporting
- Create delinquency report for portfolio in preparation of defaults
- Process all invoices. Correspond with vendors if invoices need any changes.
- Obtain W9’s/COI’s for new vendors
- Prepare vendor service contracts
- Set up new property folders as necessary
- Assist with creation of annual property budgets
- Assist with completion of annual CAM reconciliations
- Coordinate tenant maintenance requests as needed
- Vendor COI tracking
Lease Admin
- Assist with preparing and obtaining Verification Letters
- Assist in processing all move in/out documents
- Maintain updated contact info for tenants in Yardi
- Assist in any estoppels, SNDA’s, pertinent lease documentation as required
- Prepare and send default notices
- Assist in Aged Receivable collections
- Tenant COI tracking
Essential Functions:
- Effectively manage a variety of administrative tasks simultaneously while maintaining attention to detail.
- Ability to operate remotely/independently and within typical business operating hours.
- Provide exceptional customer service, responding to tenant needs in a timely and professional manner.
- Communicate clearly and professionally with tenants, vendors, and team members.
- Demonstrate strong organizational and time management skills.
- Exhibit a solution-focused approach in resolving issues, including tenant complaints and maintenance concerns.
- Coordinate and prioritize tasks effectively in a busy environment.
Special Requirements:
Physical Demands:
- Regularly required to sit, stand, walk, talk, hear, and use hands, legs, back, arms.
- Vision requirements include the ability to use close vision, distance vision, color vision, depth perception, and focus adjustment.
- Must be able to detect auditory or visual alarms.
- Flexible hours may include nights, weekends, and occasional holidays for special events or emergencies.
Attendance/Travel:
- As needed
Qualifications:
Education:
- High school diploma or equivalent required.
Experience:
- Minimum of 2 years of administrative assistant experience, preferably in a property management or commercial office setting.
Computer Skills:
- Intermediate to advanced proficiency in MS Word, Excel, and Outlook.
- Proficiency with general computer and internet use.
- Yardi experience a plus.
Other Skills:
- Strong organizational, administrative, and time management skills.
- Ability to work independently with minimal supervision
- Consistently takes initiative to drive projects forward and takes ownership of responsibilities
- Proficiency in basic mathematical functions for invoice processing and rent payment posting.
- Ability to handle a high volume of tasks with a focus on customer service and efficiency.
Learning & Development:
- Ongoing commitment to professional growth through company-sponsored educational programs.
Red Tail Commercial, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
#RTC
Job Title: Commercial Property Management Administrative Assistant
Company: Red Tail Commercial
Location: This is a remote position for candidates currently residing in the Midwest or East Coast regions of the United States
Employment Type: Full-Time
Starting Pay: $60,000 annually
Supervisor: Regional Property Manager
Benefits & Perks
- Comprehensive Insurance Coverage: 100% of employee-only premiums covered for medical, dental, vision, and life insurance.
- Health Savings Account (HSA) & Flexible Spending Account (FSA): Access to HSA and FSA options to help manage eligible healthcare expenses and maximize tax-advantaged savings.
- 401(k) Retirement Plan: Build toward your financial future with a company-matched 401(k) retirement savings plan.
- Paid Time Off: Paid time off (PTO), sick time, and paid holidays to support work-life balance and personal well-being.
- Employee Discounts: Access to employee discount programs and exclusive savings on eligible products and services.
- Remote Work Flexibility: Enjoy the convenience of working remotely while collaborating with a supportive property management team.
- Professional Development: Opportunities for continued learning and growth through company-sponsored educational programs.
Job Description:
The Commercial Administrative Assistant will assist with the day-to-day operations of commercial properties located in the Midwest and East Coast, providing administrative support and ensuring the smooth operation of the properties. The responsibilities include, but are not limited to:
Administrative
- Post all payments (ACH and lockbox reports)
- Assist in preparation of monthly reports for Financial Review. Ensure monthly rent increases are correct/variances correct
- Post monthly rents and send out monthly tenant statements
-
Create charge batches as necessary to bill-back/credit accounts
- Late Fee Credits/Reversals
- Tenant reimbursements (bill-backs)
- Tenant direct billing
- Compile/send gross sales reporting
- Create delinquency report for portfolio in preparation of defaults
- Process all invoices. Correspond with vendors if invoices need any changes.
- Obtain W9’s/COI’s for new vendors
- Prepare vendor service contracts
- Set up new property folders as necessary
- Assist with creation of annual property budgets
- Assist with completion of annual CAM reconciliations
- Coordinate tenant maintenance requests as needed
- Vendor COI tracking
Lease Admin
- Assist with preparing and obtaining Verification Letters
- Assist in processing all move in/out documents
- Maintain updated contact info for tenants in Yardi
- Assist in any estoppels, SNDA’s, pertinent lease documentation as required
- Prepare and send default notices
- Assist in Aged Receivable collections
- Tenant COI tracking
Essential Functions:
- Effectively manage a variety of administrative tasks simultaneously while maintaining attention to detail.
- Ability to operate remotely/independently and within typical business operating hours.
- Provide exceptional customer service, responding to tenant needs in a timely and professional manner.
- Communicate clearly and professionally with tenants, vendors, and team members.
- Demonstrate strong organizational and time management skills.
- Exhibit a solution-focused approach in resolving issues, including tenant complaints and maintenance concerns.
- Coordinate and prioritize tasks effectively in a busy environment.
Special Requirements:
Physical Demands:
- Regularly required to sit, stand, walk, talk, hear, and use hands, legs, back, arms.
- Vision requirements include the ability to use close vision, distance vision, color vision, depth perception, and focus adjustment.
- Must be able to detect auditory or visual alarms.
- Flexible hours may include nights, weekends, and occasional holidays for special events or emergencies.
Attendance/Travel:
- As needed
Qualifications:
Education:
- High school diploma or equivalent required.
Experience:
- Minimum of 2 years of administrative assistant experience, preferably in a property management or commercial office setting.
Computer Skills:
- Intermediate to advanced proficiency in MS Word, Excel, and Outlook.
- Proficiency with general computer and internet use.
- Yardi experience a plus.
Other Skills:
- Strong organizational, administrative, and time management skills.
- Ability to work independently with minimal supervision
- Consistently takes initiative to drive projects forward and takes ownership of responsibilities
- Proficiency in basic mathematical functions for invoice processing and rent payment posting.
- Ability to handle a high volume of tasks with a focus on customer service and efficiency.
Learning & Development:
- Ongoing commitment to professional growth through company-sponsored educational programs.
Red Tail Commercial, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
#RTC
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Find JobsRemote Property Management Specialist Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in remote property management specialist jobs.
- Two or more years of property management or leasing experience in residential or commercial settings
- Proficiency in property management software such as Yardi, AppFolio, or MRI
- Knowledge of fair housing laws, landlord-tenant regulations, and lease compliance requirements
- Active real estate license or property management certification such as CAM or CPM
- Experience with tenant relations, maintenance coordination, and lease administration
- Strong written communication skills for drafting notices, reports, and lease correspondence
Tips for Your Remote Property Management Specialist Job Search
Apply early to remote roles that fit
Migrate Mate lists remote property management specialist openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Early applications on newly posted remote roles consistently get more attention before inboxes fill.
Show async communication skills upfront
Remote property management employers screen for written clarity before interviews. Lead your resume and cover letter with examples of resolving tenant disputes, coordinating vendors, or documenting lease processes entirely through email, chat, or ticketing systems, not phone calls.
Demonstrate proficiency in remote PM software
Name the platforms you know, AppFolio, Yardi, Buildium, or Rent Manager, explicitly in your resume and application materials. Remote employers skip candidates who list 'property management software' generically and prioritize those who can hit the ground running on their specific stack.
Prepare for scenario-based remote interviews
Remote property management interviews often include situational questions about handling maintenance escalations, delinquent accounts, or owner communications without in-person backup. Prepare two or three structured examples that show you resolved a property issue from start to finish without needing to be on-site.
Remote Property Management Specialist Jobs: Frequently Asked Questions
How do I get a remote property management specialist job?
Target companies that already operate distributed teams, such as remote-first property management firms, tech-enabled residential platforms, and third-party management companies with portfolios across multiple markets. Remote employers screen heavily for self-direction, clear written communication, and proficiency with property management software like AppFolio or Yardi. Candidates who can show they've resolved tenant or vendor issues asynchronously, documented processes clearly, and managed workflows without in-person oversight stand out from the field.
Which companies hire remote property management specialists?
Remote property management specialist roles are posted by UNPPG, Red Tail, and B2B Realty and others right now, based on current remote listings on Migrate Mate as of November 2026. These tend to be remote-first property management firms, distributed real estate investment platforms, and third-party management companies operating residential or commercial portfolios across multiple markets.
Can you get a remote property management specialist job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently from day one with minimal hand-holding. Tech-enabled residential platforms and virtual property management startups are more likely to hire entry-level candidates remotely. In place of direct experience, show familiarity with property management software, demonstrate strong written communication, and highlight any customer service, lease administration, or coordination work you've done independently.
Do you need a degree for remote property management specialist jobs?
Not always. Many remote employers weigh demonstrated competency over a specific degree, particularly when a candidate can show hands-on experience with tenant relations, lease management, maintenance coordination, or property management platforms. Certifications such as the National Apartment Association's CAM designation or a CPM credential from the Institute of Real Estate Management can carry significant weight alongside, or instead of, a four-year degree.
See All 7 Remote Property Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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