Mid Level Secretary Jobs
Mid level secretary jobs go to professionals ready to own complex scheduling, coordinate cross-functional workflows, and keep executives on track with minimal oversight. Roles are concentrated across Education and Healthcare & Medical Services, with a mix of on-site, remote, and hybrid settings, and employers like UPMC, Kiernan Trebach, and NYU Langone Health hiring at this level now.
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See related jobsLegal Secretary / Assistant
Kiernan Trebach LLP | Rockville, MD
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About the Firm
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.
The Role
We are seeking a SEASONED Litigation Legal Secretary/Assistantwith 5+ years of experience to join our team. Your role will be to join our team in our Rockville, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.
What You Will Do
As a Legal Secretary/Assistant in our Rockville, MD Office, the following duties would be expected of you:
- Processing of outgoing certified mail documents and subpoenas.
- Drafting and Formatting Letters and Legal Documents
- Scheduling Depositions
- Managing Travel Arrangements
- Time Entry
- Calendar Management
- E-Filing Motions and other Pleadings
- Organizing Discovery Materials
- Trial preparation
- Processing Records
- Billing Edits
- Managing Expense Reports
- Other General Office Administration Functions
What You Will Bring
Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:
- High School or GED
- Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
- Strong organizational skills with the ability to prioritize and meet deadlines.
- Microsoft Office proficiency.
- Proactive work style, taking initiative to anticipate attorney needs.
- Familiarity with document management systems.
Benefits
- Health Insurance
- Life Insurance and AD&D Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Profit Sharing
- Medical Flexible Spending Account
- Dependent Care Flexible Spending Account
- Holiday Pay
- Long-Term Disability
- Short-Term Disability
- Flexible Schedules
Why You'll Love Us
At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.
Equal Opportunity Statement
**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**
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Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Secretary Jobs: Frequently Asked Questions
How do I get a mid level secretary job?
Position yourself by highlighting ownership of complex projects, not just task completion. Emphasize experience managing executive calendars, coordinating multi-stakeholder meetings, drafting correspondence, and handling confidential information independently. Tailor your resume to show measurable impact, such as streamlining office processes or supporting senior leadership across departments. Mid level roles go to candidates who demonstrate they can operate without constant direction.
Which companies hire mid level secretarys?
Companies hiring mid level secretarys right now include UPMC, Kiernan Trebach, and NYU Langone Health, based on current listings on Migrate Mate as of November 2026. At this level, hiring comes from a broad mix of corporate offices, healthcare systems, law firms, and government agencies that need experienced administrative professionals who can work independently and support senior staff.
How do I move up to a mid level secretary role?
Moving from entry level to mid level means building a record of independent ownership over your first few years. Focus on expanding from basic administrative support to managing complex calendars, coordinating projects, and drafting communications with little supervision. Demonstrating initiative, deepening software proficiency, and taking on responsibilities beyond your original scope signals readiness for mid level work.
Which industries hire the most mid level secretarys?
Mid Level secretary roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors drive consistent demand because they rely on experienced administrative professionals to support high-volume executive operations, compliance documentation, and coordinated communication across large teams.