Operational Specialist Visa Sponsorship Jobs in Arizona

Description

Job Title: Field Operations Analyst

This position organizes and coordinates office operations and procedures in order to ensure organizational effectiveness, efficiency, and safety.

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be a competent leader able to provide guidance and support to office staff.

Job Type: Full-Time +, Non-Exempt

Pay: Competitive, Hourly

Benefits:

• Company-sponsored Retirement Plan
• Health Insurance (Medical/Dental/Vision)
• Employee Assistance Program
• Life, long-term/short-term disability insurance

Essential Functions & Responsibilities:

• Coordinate day-to-day office operations and administrative activities in support of field operations.
• Maintain accurate and current job tracking, production, attendance, work-plan, billing, and permit records.
• Prepare required daily and weekly operational reports, ensuring information is accurate and submitted by established deadlines.
• Review crew timesheets and production records following General Foreperson review and identify discrepancies in hours, work codes, quantities, and supporting documentation.
• Coordinate timesheet corrections in Mobile Time Frame and prepare approved records for customer submission.
• Track completed work, production rates, and crew counts by area and compare results with established work plans.
• Prepare weekly production summaries and assist with operational forecasting.
• Analyze crew capacity and staffing needs by area, identify potential shortfalls, and communicate findings and recommendations to the Regional Supervisor.
• Assist with work-plan maps, property notifications, access permissions, and work-readiness tracking prior to crew assignments.
• Coordinate arrowboard and applicable traffic-control permit requests and track approvals, restrictions, and deadlines.
• Follow up with General Forepersons to obtain missing records, corrections, production information, and status updates necessary to meet established deadlines.
• Identify recurring reporting, documentation, and workflow issues and recommend process improvements.
• Maintain assigned billing records and supporting documentation and assist with timely customer billing submissions.
• Coordinate with Human Resources and IT regarding office policies, equipment, and administrative needs.
• Maintain office supplies and inventory and coordinate with vendors and service providers as needed.
• Assist with general office and administrative expenses and ensure invoices are properly processed.
• Coordinate meetings, appointments, and other administrative activities as needed.
• Maintain confidentiality and accuracy when handling employee, customer, operational, and business information.
• Maintain regular and reliable attendance and meet the position's established work schedule.
• Perform other duties as assigned.

Initial 90-Day Expectations

1. Days 1–30
2. Become familiar with company systems, operational workflows, reporting requirements, and job-tracking processes.

3. Shadow timesheet and production-record reviews and establish consistent reporting routines.

4. Days 31–60

5. Assume responsibility for assigned timesheet reviews, job tracking, and operational reporting.

6. Begin supporting work planning, permitting, production tracking, and weekly forecasting.

7. Days 61–90

8. Demonstrate consistent, accurate, and timely reporting.
9. Identify and help reduce recurring documentation and reporting errors.
10. Recommend practical process improvements that support operational efficiency and information accuracy.

Minimum Qualifications:

• Must be at least 18 years of age.
• Must possess a valid driver’s license and reliable transportation to and from the assigned office location.
• Must be able to successfully complete all required pre-employment screenings, including a drug screening, background check, and Motor Vehicle Record (MVR) check.
• Strong decision-making and problem-solving skills, with the ability to work effectively under pressure and interact professionally with a variety of personalities.
• Excellent organizational, planning, and time-management skills, with the ability to manage multiple priorities and meet daily and weekly deadlines.
• Strong attention to detail and the ability to identify discrepancies, obtain missing information, and escalate issues when appropriate.
• Excellent data-entry skills with a high degree of accuracy.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. Experience with PowerPoint is a plus.
• Excellent written and verbal communication skills, with the ability to communicate professionally with field leadership, employees, customers, vendors, and internal departments.
• Ability to read, write, understand, and follow written and verbal job instructions and business communications.
• Experience with project tracking, expense processing, recordkeeping, and employee matrix tracking.
• Experience with operational reporting, data tracking, billing, payroll/timekeeping, or field operations support is preferred.
• Ability to accurately review timesheets, production records, billing documentation, and operational reports.
• Ability to maintain the confidentiality of sensitive employee, customer, operational, and business information.
• Experience interpreting or working with contract language is a plus.
• Knowledge or experience within the landscape industry is a plus.
• Must be able to lift, move, and maneuver up to 50 pounds occasionally and up to 10 pounds frequently.
• Must have the physical endurance necessary to perform assigned duties throughout a standard eight- or ten-hour workday.
• Must be available to work extended hours and overtime during emergencies, including weekends and holidays, as business needs require.

Education & Experience:

• High School Diploma or GED equivalent.
• Experience in the industry is preferred but not required.

Pre-Screen:

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

License & Certifications:

• A valid Driver's License is required.

Physical Requirements:

• RARE: Kneeling, squatting, body twisting, crawling, climbing on/off a truck, climbing, gripping, lifting over 10 lbs. to 50 lbs., lifting, carrying, pushing, pulling, climbing ladders, climbing stairs, balancing, lifting up to 50 lbs.
• OCCASIONAL: Standing, walking, stooping, seeing distant.
• FREQUENT: Range of motion, depth perception, lifting up to 10 lbs.
• CONTINUOUS: Sitting, sense of touch, manual dexterity, speaking clearly, seeing, reading, reaching, hearing-speech range, color vision.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to E-Verify all newly hired employees.

An Equal Opportunity Employer.

Important Information for Applicants: Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.

• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.