Administrative Services Manager Visa Sponsorship Jobs in California
Administrative services manager visa sponsorship jobs in California span tech campuses in Silicon Valley, healthcare networks across Los Angeles, and state government contractors in Sacramento. Major employers include Kaiser Permanente, University of California system campuses, Salesforce, and large defense contractors like Northrop Grumman. California's scale and industry diversity create consistent demand for internationally sponsored operations leadership.
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Get Access To All JobsPosition Title:
Administrative Services Manager
Position Type:
Regular
Hiring Range:
$28.03 - $33.65 per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity.
Pay Frequency:
Hourly
This position provides programmatic and administrative support for the Office of Accessible Education (OAE). Responsibilities include supporting the OAE’s front desk administrative operations, budget management (with Director oversight), administrative support to OAE Staff, planning and coordination of events and meetings, and management of purchases. Additional responsibilities include processing confidential documents, assisting in creating a responsive culture of support, support of website maintenance, tracking of student status, and creation of annual reports, co-managing student staff supervision (with the OAE Directors), overseeing AIM portal administration, and coordinating departmental communications under the direction of the OAE Director.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Administrative Support
- Coordinate daily office functions, records management, and administrative needs
- Create and support front desk protocol including but not limited to screening calls, greeting visitors, answering emails, sorting and distributing mail, and responding to general inquiries as appropriate
- Provide consistent in-person front desk coverage and serve as the primary point of contact for office visitors and inquiries
- Support delegated inbox workflows and assist with timely response and follow up
- Assist in hiring and shared supervision of student office assistants
- Support student staff onboarding, fostering positive office culture, cross-training and day-to-day guidance
- Support daily administrative operations to maintain efficient office functioning
- Provide administrative support to OAE Staff including assisting the directors in managing office processes, paperwork and deadlines
- Assist the directors in preparing annual reports and related materials
- Coordinate travel arrangements for OAE staff and guests
- Perform other duties as assigned
Front Desk and Constituent Support
Current Students
- Provides support with the OAE application process
- Assist with accommodation onboarding questions related to office templates, scheduling, and general documentation questions
- Assists the Testing Coordinator and Accommodation Specialists with scheduling and rescheduling exams and accommodations-related meetings as needed
- Assists the Testing Coordinator in resolving day-to-day testing space and office issues, including printing, equipment, furniture, and computer-related troubleshooting
Parents
- Provides general information to parents while maintaining strict confidentiality of student records and information.
Faculty
- Respond to faculty questions and refer faculty to the appropriate OAE staff member or resource regarding OAE processes, procedures, and accommodations.
Staff
- Provide general information to staff while maintaining confidentiality of OAE student information
Business Operations & Budget Management
- Assist with management of the OAE departmental budget under Director oversight
- Track departmental budget expenses and maintain accurate financial records
- Reconciles departmental budget and related financial records on a monthly basis
- Orders supplies and makes purchases as necessary
- Submits expenses, reimbursements, invoice payments, student stipends
- Reconciles P-Card, T-Card, invoices, stipends, requisitions, purchase orders, and other related business transaction activities
- Divisional Budget Team (DBT) projection spreadsheets and related budget training materials
- Participate in DBT-related meetings and support implementation of divisional budget processes.
- Maintain OAE financial tracking spreadsheets and assist staff with budget tracking procedures as needed
Web Content and Digital Communication Management
- Assist in maintaining and updated OAE website content in coordination with the Deputy ADA Coordinator for Digital Accessibility
- Assist in drafting and distributing departmental communications with Director oversight and approval, including OAE updates, newsletters, faculty communications, and student listserv communications.
- Support communication efforts that promote OAE processes, procedures, services, and resources to campus stakeholders.
AIM Portal Administration
- Update templates and run system queries and reports as needed
- Serve as point of contact for AIM representatives with Director oversight
- Troubleshoot backend system issues and coordinate system upgrades with Director oversight and guidance
- Assist the Director with the configuring the portal structure and manage data transfer coordination with campus partners
- Train professional and student staff on portal navigation and confidentiality protocols
Educational Outreach & Liaison Work
- Assist with education efforts and campus outreach initiatives
- Serve as support staff for development of promotional materials for education efforts and campus outreach
- Collaborate with Facilities, Building Manager, Campus Safety Services, Bon Appetit, Dining Advisory Board, RSO/PSO groups, and Title IX
- Coordinates and participates in informational sessions, outreach events, and campus engagement activities
Event/Program Planning and Coordination
- Assist in planning and coordinating departmental projects, programs, and events
- Support office management-related projects, programs, and events as needed
- Coordinate room scheduling and event setup logistics, manage program correspondence/announcements
- Compile and distribute background materials for meetings as needed
- Assist with facilitation and coordination of departmental events and activities
- Coordinate student staff tabling events and campus presence initiatives
Safety & Compliance
- Assist with maintaining compliance with Emergency Planning and Clery Act requirements
- Support development and updating of departmental safety protocols and disability-related emergency planning
- Serve as point of contact for facility safety coordination within the Benson building
GENERAL GUIDELINES
- Interacts effectively across all units of the university.
- Recommends initiatives and implements changes to improve quality and services.
- Identifies and determines cause of problems; develops and presents recommendations for improvement of established office management processes and practices (e.g. budget tracking, supply tracking and restocking).
- Elevates students, faculty and staff and feedback from OAE comment box form for improved services.
- Maximizes productivity through use of appropriate tools, planned training, and performance initiatives.
- Researches and develops resources that create timely and efficient office management workflow.
- Prepares progress reports as requested by OAE leadership; informs supervisor of project status
- Ensures completeness, accuracy and timeliness of all office management functions.
- Prepares and submits reports as requested and required.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Knowledge
- Demonstrated knowledge of content management systems (e.g., TerminalFour) and ability to oversee web-based communications and departmental information architecture
- Demonstrated proficiency with enterprise systems such as AIM (Accessible Information Management), Workday/Peoplesoft, learning management systems, Google Workspace, and Microsoft Office Suite, with the ability to train others and manage system workflows
- Working knowledge of ADA/504 regulations, FERPA requirements, exam security standards, and higher education compliance frameworks
- Knowledge of budget management practices, financial reconciliation processes, and internal controls
- Commitment to the mission, goals, and values of Jesuit education and Santa Clara University
Skills
- Advanced written and verbal communication skills, including the ability to communicate operational expectations, compliance requirements, and sensitive information clearly and professionally
- Strong operational problem-solving skills, including the ability to assess risk, analyze process gaps, and implement corrective action
- Ability to exercise sound judgment and authority when engaging with students, faculty, staff, administrators, and external stakeholders
- Demonstrated integrity, discretion, and professionalism in handling confidential and compliance-sensitive matters
- Supervisory skills, including training, performance guidance, and staff development
- Ability to manage high-volume testing operations while maintaining quality assurance and regulatory compliance
Abilities
- Ability to independently manage complex operational workflows and prioritize competing demands in a high-volume student services environment
- Ability to oversee departmental budget reconciliation, monitor expenditures, and maintain accurate financial reporting
- Ability to exercise independent judgment and decision-making authority in day-to-day operational matters
- Ability to identify operational risks and implement process improvements proactively
- Ability to supervise student staff and maintain accountability standards
- Ability to ensure secure exam handling, data integrity, and confidentiality compliance
Education and/or Experience
- Bachelor’s degree preferred; Master’s degree in Higher Education, Student Affairs, Public Administration, Business Administration, or related field preferred
- Three (3) years of progressively responsible experience in higher education administration, operations management, accessibility services, or related field, including demonstrated supervisory and budget management experience.
Physical Demands
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. Considerable time is spent at a desk using a computer terminal.
- May be required to travel to other buildings on the campus.
- May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
- May be required to occasionally travel to outside customers, vendors, or suppliers.
- May be required to help move items (boxes, supplies) from one location/building to another.
- Ability to work evenings and weekends.
Work Environment
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
- Job requires in-person presence.
- Typical office environment.
- Mostly an indoor office environment.
- Offices with equipment noise.
- Offices with frequent interruptions.
EEO Statement
Equal Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see the Office of Equal Opportunity and Title IX website.
Title IX of the Education Amendments of 1972
Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, jrelliot@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).
Clery Notice of Availability
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website.
To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
Americans with Disabilities Act
Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to follow the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.
Telecommute
Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.
Position Title:
Administrative Services Manager
Position Type:
Regular
Hiring Range:
$28.03 - $33.65 per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity.
Pay Frequency:
Hourly
This position provides programmatic and administrative support for the Office of Accessible Education (OAE). Responsibilities include supporting the OAE’s front desk administrative operations, budget management (with Director oversight), administrative support to OAE Staff, planning and coordination of events and meetings, and management of purchases. Additional responsibilities include processing confidential documents, assisting in creating a responsive culture of support, support of website maintenance, tracking of student status, and creation of annual reports, co-managing student staff supervision (with the OAE Directors), overseeing AIM portal administration, and coordinating departmental communications under the direction of the OAE Director.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Administrative Support
- Coordinate daily office functions, records management, and administrative needs
- Create and support front desk protocol including but not limited to screening calls, greeting visitors, answering emails, sorting and distributing mail, and responding to general inquiries as appropriate
- Provide consistent in-person front desk coverage and serve as the primary point of contact for office visitors and inquiries
- Support delegated inbox workflows and assist with timely response and follow up
- Assist in hiring and shared supervision of student office assistants
- Support student staff onboarding, fostering positive office culture, cross-training and day-to-day guidance
- Support daily administrative operations to maintain efficient office functioning
- Provide administrative support to OAE Staff including assisting the directors in managing office processes, paperwork and deadlines
- Assist the directors in preparing annual reports and related materials
- Coordinate travel arrangements for OAE staff and guests
- Perform other duties as assigned
Front Desk and Constituent Support
Current Students
- Provides support with the OAE application process
- Assist with accommodation onboarding questions related to office templates, scheduling, and general documentation questions
- Assists the Testing Coordinator and Accommodation Specialists with scheduling and rescheduling exams and accommodations-related meetings as needed
- Assists the Testing Coordinator in resolving day-to-day testing space and office issues, including printing, equipment, furniture, and computer-related troubleshooting
Parents
- Provides general information to parents while maintaining strict confidentiality of student records and information.
Faculty
- Respond to faculty questions and refer faculty to the appropriate OAE staff member or resource regarding OAE processes, procedures, and accommodations.
Staff
- Provide general information to staff while maintaining confidentiality of OAE student information
Business Operations & Budget Management
- Assist with management of the OAE departmental budget under Director oversight
- Track departmental budget expenses and maintain accurate financial records
- Reconciles departmental budget and related financial records on a monthly basis
- Orders supplies and makes purchases as necessary
- Submits expenses, reimbursements, invoice payments, student stipends
- Reconciles P-Card, T-Card, invoices, stipends, requisitions, purchase orders, and other related business transaction activities
- Divisional Budget Team (DBT) projection spreadsheets and related budget training materials
- Participate in DBT-related meetings and support implementation of divisional budget processes.
- Maintain OAE financial tracking spreadsheets and assist staff with budget tracking procedures as needed
Web Content and Digital Communication Management
- Assist in maintaining and updated OAE website content in coordination with the Deputy ADA Coordinator for Digital Accessibility
- Assist in drafting and distributing departmental communications with Director oversight and approval, including OAE updates, newsletters, faculty communications, and student listserv communications.
- Support communication efforts that promote OAE processes, procedures, services, and resources to campus stakeholders.
AIM Portal Administration
- Update templates and run system queries and reports as needed
- Serve as point of contact for AIM representatives with Director oversight
- Troubleshoot backend system issues and coordinate system upgrades with Director oversight and guidance
- Assist the Director with the configuring the portal structure and manage data transfer coordination with campus partners
- Train professional and student staff on portal navigation and confidentiality protocols
Educational Outreach & Liaison Work
- Assist with education efforts and campus outreach initiatives
- Serve as support staff for development of promotional materials for education efforts and campus outreach
- Collaborate with Facilities, Building Manager, Campus Safety Services, Bon Appetit, Dining Advisory Board, RSO/PSO groups, and Title IX
- Coordinates and participates in informational sessions, outreach events, and campus engagement activities
Event/Program Planning and Coordination
- Assist in planning and coordinating departmental projects, programs, and events
- Support office management-related projects, programs, and events as needed
- Coordinate room scheduling and event setup logistics, manage program correspondence/announcements
- Compile and distribute background materials for meetings as needed
- Assist with facilitation and coordination of departmental events and activities
- Coordinate student staff tabling events and campus presence initiatives
Safety & Compliance
- Assist with maintaining compliance with Emergency Planning and Clery Act requirements
- Support development and updating of departmental safety protocols and disability-related emergency planning
- Serve as point of contact for facility safety coordination within the Benson building
GENERAL GUIDELINES
- Interacts effectively across all units of the university.
- Recommends initiatives and implements changes to improve quality and services.
- Identifies and determines cause of problems; develops and presents recommendations for improvement of established office management processes and practices (e.g. budget tracking, supply tracking and restocking).
- Elevates students, faculty and staff and feedback from OAE comment box form for improved services.
- Maximizes productivity through use of appropriate tools, planned training, and performance initiatives.
- Researches and develops resources that create timely and efficient office management workflow.
- Prepares progress reports as requested by OAE leadership; informs supervisor of project status
- Ensures completeness, accuracy and timeliness of all office management functions.
- Prepares and submits reports as requested and required.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Knowledge
- Demonstrated knowledge of content management systems (e.g., TerminalFour) and ability to oversee web-based communications and departmental information architecture
- Demonstrated proficiency with enterprise systems such as AIM (Accessible Information Management), Workday/Peoplesoft, learning management systems, Google Workspace, and Microsoft Office Suite, with the ability to train others and manage system workflows
- Working knowledge of ADA/504 regulations, FERPA requirements, exam security standards, and higher education compliance frameworks
- Knowledge of budget management practices, financial reconciliation processes, and internal controls
- Commitment to the mission, goals, and values of Jesuit education and Santa Clara University
Skills
- Advanced written and verbal communication skills, including the ability to communicate operational expectations, compliance requirements, and sensitive information clearly and professionally
- Strong operational problem-solving skills, including the ability to assess risk, analyze process gaps, and implement corrective action
- Ability to exercise sound judgment and authority when engaging with students, faculty, staff, administrators, and external stakeholders
- Demonstrated integrity, discretion, and professionalism in handling confidential and compliance-sensitive matters
- Supervisory skills, including training, performance guidance, and staff development
- Ability to manage high-volume testing operations while maintaining quality assurance and regulatory compliance
Abilities
- Ability to independently manage complex operational workflows and prioritize competing demands in a high-volume student services environment
- Ability to oversee departmental budget reconciliation, monitor expenditures, and maintain accurate financial reporting
- Ability to exercise independent judgment and decision-making authority in day-to-day operational matters
- Ability to identify operational risks and implement process improvements proactively
- Ability to supervise student staff and maintain accountability standards
- Ability to ensure secure exam handling, data integrity, and confidentiality compliance
Education and/or Experience
- Bachelor’s degree preferred; Master’s degree in Higher Education, Student Affairs, Public Administration, Business Administration, or related field preferred
- Three (3) years of progressively responsible experience in higher education administration, operations management, accessibility services, or related field, including demonstrated supervisory and budget management experience.
Physical Demands
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. Considerable time is spent at a desk using a computer terminal.
- May be required to travel to other buildings on the campus.
- May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
- May be required to occasionally travel to outside customers, vendors, or suppliers.
- May be required to help move items (boxes, supplies) from one location/building to another.
- Ability to work evenings and weekends.
Work Environment
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
- Job requires in-person presence.
- Typical office environment.
- Mostly an indoor office environment.
- Offices with equipment noise.
- Offices with frequent interruptions.
EEO Statement
Equal Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see the Office of Equal Opportunity and Title IX website.
Title IX of the Education Amendments of 1972
Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, jrelliot@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).
Clery Notice of Availability
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website.
To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
Americans with Disabilities Act
Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to follow the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.
Telecommute
Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.
Administrative Services Manager Job Roles in California
See all Administrative Services Manager Jobs in California
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Search Administrative Services Manager Jobs in CaliforniaAdministrative Services Manager Jobs in California: Frequently Asked Questions
Which companies sponsor visas for administrative services managers in California?
California's largest visa sponsors for administrative services managers include the University of California and California State University systems, Kaiser Permanente, Salesforce, Apple, Google, and major defense contractors such as Lockheed Martin and Northrop Grumman. Healthcare networks and large tech firms tend to file the most sponsorship petitions because they maintain sizable facilities management and operations functions that require dedicated administrative leadership.
Which visa types realistically fit administrative services manager roles in California?
The H-1B visa is the most common path, provided the role requires at least a bachelor's degree in a directly related field such as business administration, public administration, or facilities management. EB-2 and EB-3 employment-based green cards are available through PERM labor certification for longer-term sponsorship. F-1 students may use OPT to work in the role while seeking permanent sponsorship. The E-3 visa applies to Australian nationals, and the H-1B1 visa applies to Chilean and Singaporean nationals, in each case requiring a qualifying specialty occupation.
Which cities in California have the most administrative services manager sponsorship jobs?
Los Angeles and the San Francisco Bay Area generate the highest volume of sponsored positions, driven by their concentration of large hospitals, university campuses, and corporate headquarters. San Diego sees demand from biotech firms and military contractors. Sacramento produces openings through state agencies and regional healthcare systems. San Jose and Oakland also post consistent demand, particularly from technology companies with large physical operations requiring experienced administrative oversight.
How to find administrative services manager visa sponsorship jobs in California?
Migrate Mate lists California employers with verified visa sponsorship history for administrative services manager roles, letting you browse openings by city and filter to companies that have actively filed petitions. Because sponsoring an administrative role requires the employer to justify a specialty occupation degree requirement, targeting organizations with an established immigration program, such as UC system campuses or large tech headquarters, improves your chances of finding a genuine sponsorship offer.
Are there state-specific factors that affect visa sponsorship for administrative services managers in California?
California's high concentration of research universities, integrated health systems, and technology headquarters means employers here often have in-house immigration teams familiar with sponsoring administrative roles. However, California's high operating costs also mean employers scrutinize sponsorship costs carefully, so candidates with a master's degree in business or public administration are better positioned, as that credential strengthens the specialty occupation argument required for H-1B approval and reduces the risk of a Request for Evidence.
What is the prevailing wage for sponsored administrative services manager jobs in California?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.