Document Specialist Visa Sponsorship Jobs in California
Document specialist visa sponsorship jobs in California span legal firms in Los Angeles, tech companies in San Francisco, and healthcare systems in San Diego. Employers like Kaiser Permanente, Deloitte, and major law firms regularly hire for document control, records management, and compliance roles, making California one of the more active states for international candidates in this field.
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Get Access To All JobsABOUT LATHAM & WATKINS:
Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.
ABOUT THE ROLE:
GLODOCS Specialist I is an integral part of Latham’s Global Document Services (GLODOCS) team and will be responsible for performing a variety of core document support duties such as creating, editing, and otherwise manipulating legal documents and other work product for attorneys and staff, while being responsible for intake of work, clarifying instructions, negotiating deadlines, and communicating status of jobs with customers, GLODOCS Coordinators and/or Supervisors. This role will be located in either our Austin, New York, or our Global Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. The regular working hours for this position are 11:30 a.m. to 8:00 p.m. PT.
Responsibilities:
- Completing various basic-level projects in Word, including creating new documents, formatting, generating Table of Contents and Table of Authorities, and adding cross-references
- Completing various basic-level projects in Excel, including creating new workbooks/sheets, formatting cells/tables/rows/columns, and using simple formulas
- Completing various basic-level projects in PowerPoint, including revising slides, inputting/revising text, inserting graphics, and formatting/reapplying slide design and layout
- Utilizing Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
- Proofreading documents when necessary
- Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
BASIC QUALIFICATIONS:
- Possess basic knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, Interwoven, OmniPage, Visio, and other software
- Display the ability to learn new software and procedures
- Demonstrate well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm
- A high school diploma or an equivalent; a bachelor’s degree, preferably
- Microsoft certifications in Word Core, Excel Core and PowerPoint, preferably
- A minimum of two (2) years of related experience working as a document specialist at a professional services organization
BENEFITS & ADDITIONAL INFORMATION:
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:
- Healthcare, life and disability insurance
- A generous 401k plan
- At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
- Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
- Professional development programs
- Employee discounts
- Affinity groups, networks, and coalitions for lawyers and staff
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
Pay Range: USD $70,000.00 - USD $85,000.00 /Yr.
ABOUT LATHAM & WATKINS:
Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.
ABOUT THE ROLE:
GLODOCS Specialist I is an integral part of Latham’s Global Document Services (GLODOCS) team and will be responsible for performing a variety of core document support duties such as creating, editing, and otherwise manipulating legal documents and other work product for attorneys and staff, while being responsible for intake of work, clarifying instructions, negotiating deadlines, and communicating status of jobs with customers, GLODOCS Coordinators and/or Supervisors. This role will be located in either our Austin, New York, or our Global Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. The regular working hours for this position are 11:30 a.m. to 8:00 p.m. PT.
Responsibilities:
- Completing various basic-level projects in Word, including creating new documents, formatting, generating Table of Contents and Table of Authorities, and adding cross-references
- Completing various basic-level projects in Excel, including creating new workbooks/sheets, formatting cells/tables/rows/columns, and using simple formulas
- Completing various basic-level projects in PowerPoint, including revising slides, inputting/revising text, inserting graphics, and formatting/reapplying slide design and layout
- Utilizing Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
- Proofreading documents when necessary
- Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
BASIC QUALIFICATIONS:
- Possess basic knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, Interwoven, OmniPage, Visio, and other software
- Display the ability to learn new software and procedures
- Demonstrate well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm
- A high school diploma or an equivalent; a bachelor’s degree, preferably
- Microsoft certifications in Word Core, Excel Core and PowerPoint, preferably
- A minimum of two (2) years of related experience working as a document specialist at a professional services organization
BENEFITS & ADDITIONAL INFORMATION:
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:
- Healthcare, life and disability insurance
- A generous 401k plan
- At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
- Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
- Professional development programs
- Employee discounts
- Affinity groups, networks, and coalitions for lawyers and staff
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
Pay Range: USD $70,000.00 - USD $85,000.00 /Yr.
Document Specialist Job Roles in California
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Search Document Specialist Jobs in CaliforniaDocument Specialist Jobs in California: Frequently Asked Questions
Which companies sponsor visas for document specialists in California?
Large employers with complex compliance and records management needs are the most consistent sponsors. In California, that includes healthcare systems like Kaiser Permanente and Sutter Health, professional services firms like Deloitte and PwC, defense contractors in the Los Angeles basin, and technology companies in the Bay Area that maintain large document control teams for regulatory and product documentation purposes.
Which visa types realistically fit document specialist roles in California?
Document specialist roles are generally classified as administrative support positions and do not typically qualify as specialty occupations requiring a directly related bachelor's degree, so H-1B visa sponsorship is uncommon. F-1 students can work through OPT if the role relates to their field of study. Green card sponsorship through EB-3 is possible for skilled worker positions with employers willing to go through the PERM labor certification process.
How to find document specialist visa sponsorship jobs in California?
Migrate Mate lists California employers with verified sponsorship filing history, so you can focus on companies that have actually sponsored roles in document control and records management rather than guessing from generic job postings. Filtering by California gives you active openings in Los Angeles, San Francisco, Sacramento, and San Diego, where most sponsoring employers in this category are concentrated.
Which cities in California have the most document specialist sponsorship jobs?
Los Angeles leads in volume, driven by entertainment studios, law firms, and healthcare networks that maintain large document management teams. San Francisco and San Jose see demand from technology and financial services employers. San Diego adds activity through biotech and defense sectors. Sacramento is a secondary market, with state government contractors and healthcare organizations occasionally sponsoring for document and records roles.
Are there any California-specific considerations for document specialists seeking visa sponsorship?
California's size and industry mix create distinct pockets of demand. The entertainment industry in Los Angeles requires document specialists for contracts and rights management. Bay Area tech firms need document control for product compliance and regulatory submissions. California's strict labor laws also mean employers here are well-practiced with prevailing wage requirements, which is part of the PERM and green card sponsorship process for EB-3 roles.
What is the prevailing wage for sponsored document specialist jobs in California?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.